Document Controller

RESUME

Summary:

To be placed in a challenging organization that gives me the scope to update my knowledge and skills in accordance with the latest trends and to be a part of team that dynamically works towards the growth of the organization

Key highlights:

Dedicated, hardworking and result oriented.

Well experienced in routine Office Administration works.

Socialized, pleasing manner with good sense of responsibility.

Flexible and can adapt to any given situation.

Self-motivated team player who inspires others.

Total Work Experience (12 Years):

Experience in U.A.E. : 7 years (UAE in various disciplines such as buildings and infrastructure works both in Engineering Consultancy)

Experience in Saudi Arabia : 3 Years

Experience in India : 2 Years

Qualifications:

Bachelor of Arts (B.A.) - University of Calicut - INDIA (1994 to 1996)

Technical Qualification (IT-Qualification):

Diploma in Computer Application (DCA)

Ms Dos, Ms Word, MS Excel, MS Power Point & MS Outlook

Electronic Document Management System & BIW Document System

Good type writing knowledge in English

Detailed Experience:

June 2006 to September 2010: M/s. Nakheel – Dubai

Dubai Design Centre / Nakheel Shopping Malls / Retailcorp Malls

Development, Project Management & Construction

Position / Designation: Document Controller (Software used: EDMS & BIW)

Duties involved:

Document Control

Assist in developing centralized document control system

Archiving all documents and feeding the document control system

Maintaining and updating of project files of all stake holders (Consultants, Contractors & Clients) Document Management System.

Internal distribution all incoming correspondence

Maintain data bases (contractors, consultants, clients etc.)

Liaising with IT and other departments as and when required.

Secretarial

Act as a focal point in providing Secretarial support to the Departmental Managers as and when requested.

Assist in preparation project correspondence and manage the distribution to relevant parties Performs secretarial and administrative duties for designated managers or department.

Maintains appropriate confidentiality and represents work group or organization with professional demeanour.

Office Administrative Functions

Assist the Line manager and team members in client relationship management and ensure delivery of commitments and monitor tasks assigned.

Manage the workload in the absence of the Line Manager, taking appropriate action which includes assessing relative priorities and independently managing incoming correspondence, e-mails etc., and responding to ensure a smooth day-to-day workflow.

Co-ordinate between the line manager and the project management team. Ordering and maintaining stock of consumables such as grocery items and office stationery.

Provides administrative support including telephone coverage, copying, mail handling, supplies control and necessary communications internally and externally.

Assist in Contract Administration and Project Controls

Maintaining and updating the Project Control Forms

Maintaining and updating the logs for Project Records such as RFI, RFIA, Drawing and Material Submittals, etc.

Preparation of Payment Certificate and Requests for Payments for Contractors and Consultants

Liase with the Finance Department with regard to the updates on release of payments to relevant parties

Assist in drafting ITT, Contract Agreements, Amendments as per advise by Senior Contract Administrator

Assist in preparation of NOV, ERIs

Assist in preparation of project close out documents such as as-built records, TOC (Taking Over Certificate), No Liability Statements etc.

Maintaining and updating of Post Contract Control Register which includes details such as Contract Name, Contract Sum, CAPEX Amount and Number, Variations, Adjusted Contract Sum, Payment Details etc.

Feb 2003 to May 2006: ACE International (Associated Consulting Engineers International)

Dubai Branch – UAE, Project: International City - Dubai

Position / Designation: Document Controller (Software use: MS-Access Database) / Secretary

Responsible for maintaining day-to-day administrative activities.

All Incoming / Outgoing correspondence letters preparing & updating.

Document transmitting and controlling.

All Request for approval / testing updating.

Registering all incoming and outgoing documents and maintaining proper tracking of all the documents in computerized documentation system.

Organize and maintain documentation system for the project comprise of different packages.

Maintaining files and documents such as letters, drawings for various packages, material submittals, RFIs, etc...

Preparation of Daily / Monthly Time Sheet.

Preparation of Daily / Monthly Overtime for the project.

Preparation of Weekly report for the project.

Work Experience in Saudi Arabia:

Jan. 2000 – Jan. 2003: M/s. Erada Advertising Agency in Jeddah

Position / Designation: Administration Assistant / Secretary

Responsible for maintaining day-to-day administrative activities.

All Incoming / Outgoing correspondence letters preparing & updating.

Document controlling.

Registering all incoming and outgoing documents and maintaining proper tracking of all the documents in computerized documentation system.

Preparation of Daily / Monthly Time Sheet.

Work Experience in India (1997- 1999):

Worked as Secretary / Marketing Sales Executive for M/s. Marble world, India. Deals with all types of Marbles, Granites, Ceramic Tiles and building materials.

Languages:

English, Arabic, Hindi, Urdu & Malayalam

Personal Details:

Date of Birth : 22nd May 1975

Nationality : Indian

Marital Status : Married

Visa Status : Transferable

Driving License : Valid U. A. E. Driving License

Reference:

Mr. Jassim Mohammed Ali - Director - Nakheel Shopping Malls Mob. 009****-******* Mr. Khaled Hannoush - Utilities Manager - Nakheel Shopping Malls Mob. 009****-*******

Mr. Tilak Weerakoon - Sr. Quantity Surveyor - Nakheel Shopping Malls Mob. 009****-*******

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