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Administrative Assistant Vice President

Broad Channel, NY, 11693
August 08, 2012

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Jennifer Murray

** **** **** ****

Broad Channel NY 11693


June 2000 – January 2011 DAYTOP VILLAGE, INC., Far Rockaway NY

Non Profit Residential Drug Treatment Facility

Executive Administrative Assistant

Supported the Managing Director in every aspect of his position i.e. independently responded to emails and telephone calls on his behalf, scheduled meetings with internal staff as well as executive level staff, calculated and submitted weekly timesheets, ordered and distributed office supplies, operated and balanced facility postage machine, assisted clients and staff members with various issues, etc.

Retrieved and compiled accurate data for quarterly and annual statistical reports for submission to the Executive Council and Board of Directors

Assisted in the preparation of the annual fiscal budget

Maintained thorough, accurate, and confidential personnel records for approximately one hundred staff members

Independently composed memos, letters, spreadsheets, and reports for distribution to various internal and external contacts

Responsible for calculating and distributing weekly client stipends

Recorded minutes for various internal and external meetings

Ensured Agency compliance with NYS Office of Alcohol and Substance Abuse Services including client data submission into STARS and the OASAS Client Data System

January 1990 – April 2000 COLUMBIA FEDERAL SAVINGS BANK, Westbury NY

Administrative Assistant/First Vice President of Lending

FHA/VA Coordinator/Post Closing Department

Performed various office management duties as instructed by the First Vice President of Lending i.e. answering telephones, sending and receiving emails, ordering and distributing office supplies, maintaining office equipment, distributing mail, etc.

Wired VA Funding Fees to the Department of Veteran’s Affairs in a timely manner in order to avoid penalties

Wired Mortgage Insurance Premiums to the US Department of Housing and Urban Development in a timely manner to avoid penalties

Audited all FHA and VA Loans

Logged insurance and appraisal information for all FHA and VA loans via the internet in order to receive insurance approval

Assisted the Post Closing Supervisor in the purchase of loans from Mortgage Bankers

Compiled and translated data from the Bank’s Macrofiche system for weekly, monthly, and annual productivity reports

Calculated interest rates and APR’s for weekly rate sheets

Calculated commission on a weekly basis for 25 sales people

Skills: Microsoft Office Proficient in all versions to date

Typing 65 wpm

Education: Katharine Gibbs Business School Business/Computer Technology

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