Receptionist/Administrative Assistant

VICTORIA SANTOS

Home 347-***-**** Email: ********.*******@*****.***

SUMMARY:

A detail oriented data entry professional who works on individual projects as well as with a team. I am eager to land a position where I can utilize my organizational, interpersonal and time management skills.

SOFTWARE SKILLS

MS Word, Excel, PowerPoint, Outlook; typing 60 w.p.m.

PROFESSIONAL EXPERIENCE:

NYS Unified Court System New York, NY

Data Recording Assistant 09/10 – 06/11

• Managed the court calendar by entering and updating appointments.

• Entered all charges, summons types, as well as personal data for accused individuals into company database.

• Ensured the accuracy of all the data entered by myself or other employees.

• Heavy data entry.

GoodTemps Employment Agency/ Department of Transportation New York, NY

Office Assistant (Temporary Position)

• Processed Notices of Violations. 03/10 – 06/10

• Entered traffic violation information into company database.

• Filed, scanned, photocopied, and faxed documents.

• General office duties.

SUNY Downstate Medical Center Brooklyn, NY

Nursing Station Clerk 1 02/09 – 06/09

• Admitted and discharged patients.

• Printed patient’s arm band labels.

• Entered the daily census in Eagle 2000 software.

• Entered patient’s diet and allergies.

• Ordered central sterile supplies and specialty tests such as EKGs using Eagle 2000.

• Assembled and maintained patient charts.

• Assigned rooms and beds to patient as well as setting up bed transfers needed in Navicare software.

GoodTemps Employment Agency New York, NY

Data Entry Assistant (Temporary Position) 03/08 – 02/09

• Processed Access a Ride applications on company database.

Eschen Prosthetic and Orthotic Laboratories Inc New York, NY

Office Assistant /File clerk (Temporary Position) 10/06 – 03/07

• Maintained the filing system of medical records.

• Ensured that files were quickly shelved for immediate accessibility.

• Contacted patients to request payment for delinquent medical bills.

• Answered telephone inquiries.

GoodTemps Employment Agency /Department of Transportation New York, NY 05/06 – 10/06

Office Assistant (Temporary Position)

• Assisted staff with routine administrative functions, typed correspondence in MS Word.

• Scheduled appointments and meetings in MS Outlook.

• Prepared spreadsheets, telephone logs, and tables in MS Excel.

• Greeted visitors at front desk, answered phone calls, took messages.

• Faxed, photocopied and scanned documents, and maintained the filing system.

InfoPro Inc. Information Support Company for Federal Government McLean, VA

Administrative Assistant – Assigned to U.S. Coast Guard Recruiting Office, New York, NY 05/01– 10/04

• Welcomed all visitors, maintained sign-in log; directed potential candidates to the proper recruiter.

• Processed heavy telephone volume, screening and directing all calls quickly and expeditiously.

• Scheduled appointments for recruiters.

• Assisted with all aspects of processing applicants.

• Handled mail management.

• Prepared and sent out correspondence.

• Maintained and reviewed files every 90 days, and destroyed all expired files.

• Monitored office supplies and submitted replenishment requisitions.

• Coordinated office equipment repairs in compliance with maintenance contracts.

• Reconciled monthly A/P and prepared invoice batches for supervisor’s authorization to pay.

VICTORIA SANTOS

Home 347-***-**** Email: ********.*******@*****.***

EDUCATION & TRAINING

State University of New York, Brooklyn, NY 12/04-06/05

Certificate: Information Processing Technology

John Jay College of Criminal Justice (CUNY) New York, NY 09/00-02/01

Judicial Studies

Borough of Manhattan Community College New York, NY 06/00

A.A.S. Office Automation

References submitted upon request.

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