Executive Assistant / Personal Assistant

QUALIFICATIONS PROFILE

Highly organized, devoted, and versatile professional offering broad-based experience in Executive Administrative Support, and Event Coordination. Well-versed in providing high level of administrative support to people of diverse cultures and organizational backgrounds coupled with comprehensive abilities in processing and maintaining sensitive records and files. Excels at creating innovative plans to effect dramatic improvements in efficiency, productivity, and business processes toward successful attainment of corporate goals. Employs keen attention to detail and extremely capable to multitask in a fiercely competitive, fast-paced environment.

CORE COMPETENCIES

Appointment / Meeting Scheduling

Letter Preparation and Calendaring

Travel Itinerary Arrangements

Special Events Coordination

File Compilation and Maintenance

Leadership, Training, and Team Building

Conflict Resolution / Decision Making

Financial Analysis and Reporting

Articulate Oral and Written Communication

NOTABLE ACHIEVEMENTS

- Rose from rank, from receptionist to assistant of the bookkeeper, and subsequently to becoming the executive assistant of the two owners of the company within one year of tenure

- Served as a significant contributor in developing industrial business parks and selling numerous buildings in California, Nevada, and Arizona

- Played a vital role in orchestrating annual fundraising events for the SCI Special Fund

SUMMARY OF EXPERIENCE

OFFICE ADMINISTRATION AND EXECUTIVE SUPPORT

- Fulfilled the role of the Executive Assistant in charge of directing all aspects of daily operations

- Performed various general office duties, such as checking messages, returning calls and e-mails, typing memos and reports, as well as organizing / following up appointments and lunches and handling other personal matters of two owners

- Functioned as the Secretary to the corporation, accountable for recording minutes of meetings

- Expertly oversaw simultaneous projects and ensured timely project completion

- Organized conferences, managed airline and hotel reservations, as well as planned itineraries and meetings and lunches with lenders, brokers, and title representatives

- Recognized as focal point of contact for services, such as maintenance of all machines, water delivery, supplies, landscaping and fed-ex, and others

- Coordinated fundraising events and handled various tasks related to coordinating invitations, venue, menu, guest speakers, floral arrangements, thank you letters, and others

PROPERTIES MANAGEMENT AND INSURANCE

- Assumed full responsibility for title insurance, escrows, property taxes, and all property insurance; simultaneously handled 15 escrows

- Served as notary public and efficiently completed all the notary signings for the company and partner companies

- Maintained constant communication with the Blue Shield and insurance brokers; supported the area of property management of the company’s investment property

- Actively involved and assisted in setting up utilities with both new buildings as well as new tenants

RELATIONSHIP BUILDING AND RAPPORT

- Built and cultivated long-term quality relationships with staff and business associates by fostering positive working environment

- Provided prompt response to tenants leases concerns and resolved building issues in timely manner to deliver total satisfaction and generate new business opportunities

EMPLOYMENT HISTORY

EXECUTIVE ASSISTANT / PERSONAL ASSISTANT 2000–2010

SADDLEBACK ASSOCIATES, INC. - RANCHO SANTA MARGARITA, CA

ADMISSION 1999–2000

CHAPMAN UNIVERSITY - ORANGE, CA

PE INSTRUCTOR / CLASSROOM & LIBRARY AID 1997–1999

CENTRALIA SCHOOL DISTRICT - BUENA PARK, CA

MILITARY BACKGROUND

MILITARY POLICE, RANK OF SPECIALIST, E4 - United States Army, Fort Belvoir, VA: 1988-1990

EDUCATION

GENERAL EDUCATION STUDIES

- Oklahoma State University, Stillwater, OK

GENERAL EDUCATION STUDIES

- Northern Oklahoma Community College, Tonkawa, OK

PROFESSIONAL TRAINING

Microsoft Excel and Word including Notary classes

ACTIVITIES

Member, National Notary Association

Volunteer, Goodwill Industries of Orange County

Volunteer, Harvest Fellowship

Board Member / Tournament Director, West Garden Grove Girls Softball

PTA Member and Board Member, Enders Elementary, Garden Grove, CA

Volunteer, Booster Club, Pacifica Girls Softball, Garden Grove, CA

ASA Team Manager / Coach, American Softball Association

TECHNICAL PROFICIENCY

Microsoft Office Suite: Word, Outlook, and Excel,

Skyline and DonorPerfect (a non-profit software program); typing speed of 80 wpm

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