Administrative Assistant Office

Bonnie Otero

**** **** ***** ******,

Bronx, NY *0461

Email: ******.*****@*****.*** Cell# 646-***-**** / 914-***-****

Seek the Challenging Position of Administrative Assistant

A highly equipped Administrative Assistant with experience in performing a variety of administrative and staff support duties for a specified department, which require a range of knowledge and skills of organizational procedures and policies; directing and assisting visitors, and resolving administrative problems and inquiries; composing, editing, and proofreading correspondence and reports, and preparing a range of administrative documents.

Summary of Qualifications

More than 15 years of extensive experience.

Strong ability to lead and train staff and students.

Excellent ability to gather and analyze statistical data and generate reports.

Profound database management skills.

Great knowledge of general accounting principles.

Remarkable ability to communicate effectively, both orally and in writing.

Complete knowledge of supplies, equipments and services ordering and inventory control.

Exceptional record maintenance skills.

Excellent ability to solve problems.

In-depth receptionist skills.

Deep ability to compile information and prepare reports.

Excellent coordinating skills.

Immense ability to schedule appointments and maintain calendars.

Profound ability to transcribe and record meeting minutes.

Remarkable word processing and data entry skills.

Excellent ability to make administrative/procedural decisions and judgments.

Strong ability to compose and edit already written materials.

Strong organization and analytical skills.

Excellent interpersonal skills, office etiquette and phone manners.

Software: All Windows operating systems, Microsoft Word, WordPerfect and some Excel.

Professional Experience

Louise Paris, Ltd, New York, NY 2002 – 2009

Administrative Asst/Receptionist

Developed thorough guidelines for operating office equipment to reduce repair calls and streamline usage.

Maintaining office co-ordination: maintaining co-ordination and link between the department/person and the rest of the office.

Arranging meetings and other gatherings

Creating and maintaining office documents: office documents such as, invoices, reports, data sheets have to be created and maintained by an administrative assistant.

Overall office keeping: maintain the inflow and outflow of goods (food, paper, pens, pencils, notepads etc.), arrange for repair and maintenance of office equipment, receive, store and maintain inventory of office supplies and equipment, send, receive and sort mail and other packages.

Supervising the work of low level clerks and assign jobs to them.

Answered fifty-four line phone console’s and took messages.

Texron Sales Inc, New York, NY 2000 - 2002

Administrative Assistant

Answered twenty five phone consoles and taking messages.

Met resolution targets, sorted/mailed responses to appropriate parties.

Accompanying the employer to conferences and meetings: accompany the employer to meetings and conferences both outside and inside the firm’s premises and make an account of the happenings and improvements.

Making travel arrangements: when the employer or the department has to travel some place on official work, makes arrangements for the travel and stay.

Icahn House Partners LP, Bronx, NY 1995 - 1998

Administrative Assistant / Security

Interaction with clients and customers: interact with clients and customers and keep track of the improvements. Client/customer relations have to be maintained and notify any complaints or problems to the employer.

Maintaining confidentiality in all aspects on the firm’s dealing and working.

Handled day to day patrolling sectors, reported any unlawful acts and dangerous conditions and responsibilities included screening visitors.

Ensured the logging visitors, packages and mail.

Education

Kaplan University 2009

Security Certification 2010

CPR Certification 1999

HS Diploma 1993

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