Administrative Assistant Management

EXPERIENCE:

Tiger Management, LLC - Assistant to Director of Administrative Services (October 2007 – present) New York, NY

Assistant the Director of Administrative Services & Legal Department with various administrative tasks

Develop administrative systems to increase efficiency, including the maintenance and proper storage of all key files.

Correspond and maintain relationships with outside vendors as well as building maintenance, electricians and building management

Assist with on-site construction projects by coordinating meetings, updating floors plans, ensuring certificates of insurance are collected as well as other paper work as needed

Arrange and execute a weekly walk through of all 5 Tiger occupied floors with building maintenance ensuring everything is up to standards

Assist with office moves by arranging all necessities regarding paper work, movers, IT set up and updating floor plans

Facilitate service requests with building maintenance or proper vendor as needed

Manage Tiger employee time sheets and prepping all information for Payroll

Responsible for scheduling the Receptionist team by factoring in vacation/sick/personal days and coordinating temp coverage

Recruit and interview potential candidates for permanent and temporary positions within the Reception Team

Manage conference room reservations on five separate floors for in-house funds hosting client meetings onsite

Answer and respond to a high volume of incoming main-line phone calls and direct calls to appropriate recipient

Greet and announce high profile guests including top executives, US senators and state treasures in a welcoming and courteous manner while restricting their access to the facility without a proper escort due to highly confidential investment information

Distribute monthly broker statements to the appropriate funds

Generate access cards and building IDs for new employees

Confirm employment verifications for Tiger Management, LLC

Maintain a roster of 45 various hedge funds, for over 450 employees

Train new and temporary employees as needed.

Adecco Onsite at Bear Stearns – Administrative Assistant Floater (September-October 2007) New York, NY

Provided telephone coverage

Scheduled internal and external meetings

Coordinated travel arrangements

Maintain frequently changing calendars through Outlook

Data entry, filing, organization, and general administrative support

BCBG Maxazria 5th Avenue Flagship Store – Lead Cashier/ Support (June 2006 – September 2007) New York, NY

Greeted clients upon arrival, provided information and guidance as requested

Remained flexible in my role as an employee and provided support for the cashier, sales, stock & management team

Responsible for concluding the guest experience with superior customer relations and up-selling techniques.

Input client data using Market Works POS system for every transaction

Answered and directed all incoming client related telephone calls

Consulted with clients regarding daily purchases, special orders and followed up as necessary

Upheld corporate visual standards within cash wrap and the selling floor area

Supported District and Store Visual Manager to implement bi-weekly corporate visual standard updates

Trained and knowledgeable on Loss Prevention Policies and Procedures.

Assisted stylist by choosing wardrobe and accessories for a photo shoot with Kimberly Locke (from American Idol)

Participated in exclusive private parties hosted by Lara Azria (niece of Max Azria) at this location, for exclusive

Carbon Club members and their guests

The Art of Hair- An Exclusive Bumble and Bumble Salon – Assistant to Senior Stylists (2004- 2006) Old Bridge, NJ

Responsible for the application and explanation of specialized hair products on a per-client basis

Upheld State Board regulations and standards for a clean, working salon environment

Completed classes and have expertise on all Bumble and Bumble products

EDUCATION:

NYU SCPS (Present) New York, NY

Human Capital Management

Katherine Gibbs (2006) New York, NY

Fashion Design & Merchandising

Old Bridge High School Cosmetology Program (2002 – 2005) Old Bridge, NJ

Obtained a New Jersey State Cosmetology License for 3 years

SKILLS:

Excellent written, verbal and interpersonal skills especially with VIP individuals. Superior organizational and multitasking skills. Great leadership, motivational and organizational development skills. Highly proficient with Microsoft Word, Outlook, Excel, POS systems, Internet search engines, PC and Mac literate.

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