Professional Executive Assistant with Excellent Skills

Nancy R. Peters

*** ****** ******, ** *******, CA 90245

310-***-**** (Home) or 310-***-**** (Cell/Preferred)

Email: ********@*****.***

Experience:

More than 25 years as an Administrator/Administrative Specialist, Project Manager, Office Manager, Executive Assistant, Writer

• Provide administrative support to Executives using Microsoft applications Word, Excel, PowerPoint, Publisher, Photoshop, Outlook, and Access

• Create and maintain websites from raw html coding

Create automatic website response system and initiated global review meetings, thus saving more than $10,000 per month in travel expenses by allowing all required parties to attend “virtual” meetings conducive a global time zone accommodation across four continents.

• Coordinate all needs for the Vice President of Marketing for a major Fortune 500 computer company

Arrange all travel arrangements and reconcile expenses

Assist Vice President of Marketing with all travel arrangements, personal calendar, staff coordination, and meetings via a networking arrangement. VP lived and worked in an office more than 500 miles from his Executive Assistant (the person for whom this resume represents a work history), with seamless representation.

Plan all staff meetings, some with worldwide attendance

As the Executive Assistant and then Project Manager for the Vice President of Marketing, responsible for the development of departmental website, coordination of all website content, improvement of communication across global offices, including several United States locations, Ireland, England, Germany, France, Japan, and India.

Write minutes, note Action items and follow-up, calendar updates, website content and serve as major conduit of communication between VP, Directors, and Engineering staff via my website maintenance

Responsible for all correspondence, email, business letters, calendaring, etc., also coordinating weekly, monthly, and quarterly meetings and writing all minutes, distributing to all parties within an 8- to 24-hour period of all meetings. Communication improved by more than 70% between VP and all parties.

• Create and edit newsletters, as well as write feature articles for newspapers and newsletters following interviews

City Reporter for three large cities in southern California. Feature writer of profiles of current events, people in the news, local dignitaries, businesses, etc. Improved readership and quality of articles for five (5) weekly newspapers owned by the exclusive publisher who purchased all articles as written. Improved the public viewpoint of Mayors, City Councils, and school boards by 80%, as well as featuring stories that caused public awareness of people, places, and issues not previously given a forum.

• Coordinate legislation, follow-up with bills in State legislature

• Meeting planning and event coordination for Boards of Directors

• Selling advertising for five local South Bay newspapers (one owner)

Book new advertisers; sell space for a total of approximately $25,000 in the first three months.

• Coordinate and issue permits for 32 Recreation and Parks for City of Los Angeles

Revamp permit process to completion with a 24-hour turnaround, saving the city approximately $50,000 a year by using electronic issuance. Train the Directors to understand the permit process so that approximately 40% more revenue has been realized by the city for permits.

• Coordinate insurance compliance for city-mandated requirements

• General Management for a Homeowners’ Association and National Historic Landmark condominium building

• Event Coordination for party planning company

Research locations, prepare proposals, plan menus and décor, book entertainment, and negotiate pricing. Presentation of ideas to client list was main focus on a daily basis. Bookings for events increased 30% due to the timely turn-around to clients of presentation of plans. Managed and supervised event staff onsite, including guest coordination, menu supervision with caterers, entertainment coordination, and expedient handling of any and all “situations” during an event.

• Write and create volunteer training manuals and coordinate volunteer training for a large nonprofit youth sports organization

• Reinsurance Brokerage Contract Development and negotiation of terms

• Group insurance underwriting and proposal issuance

• Create presentations, proposals, documents, ad copy, ad graphics

Employers:

Sun Microsystems, Inc. – 1992 to 2001

Program Manager/Executive Assistant to VP of Marketing

Chipton-Ross Associates, Inc. – 2001 to 2002

Placement at Northrop Grumman Corporation

Parties by Celebrations – 2002 to 2004 (Part-Time)

Self-Employed – 2003 to 2008

Free-Lance Reporter (2003 to 2008)*

Government Consultant (2008)*

Shorewood Realtors – 2004 to 2007 (Part-Time)*

Transaction Coordinator to Real Estate Brokers/Agents

Villa Riviera Condominium Association – 2004 to 2007 (Part-Time)*

Assistant to General Manager/General Manager

City of Los Angeles – 2008 to Present (Part-Time)*

Assets:

Strong oral and written communication skills

Expert business acumen

Unique ability to assess situation and then immediately think on the spur of the moment and find solutions

Resolve 99% amicably to the satisfaction of all involved, no matter the situation

Proficient and experienced in taking excellent notes to create accurate minutes

Work well with all levels, from top management to peer group to interns

Customer-oriented, ability to develop/maintain rapport with wide variety of people

Prioritize, noting all “big picture” scenarios, and making the correct decisions

Excellent researcher, particularly and specifically on the Internet

Expert level in MS Word, Excel, PowerPoint, Outlook, Publisher, PhotoShop, Paint

Education:

Bachelor of Arts degree in English Literature

Ladycliff College, Highland Falls, New York

A private, four-year, accredited college, under the direction of the Order of the Sisters of Mt. St. Francis of Peekskill, New York, and whose original location is now a part of the United States Military Academy at West Point, New York

Volunteer:

Current Chair of American Cancer Society’s 2010 Relay For Life, El Segundo, CA

Past Vice Chair of American Cancer Society’s 2009 Relay For Life, El Segundo, CA

Coordinate Team Development/Recruitment, Sponsorship, Community Development

(30 teams/500 participants/raised $104,000)

Chair of Kickoff & Community Awareness Events.

References:

Available upon request

* Worked at these positions simultaneously. Part-time status and self-employment as a reporter allowed more than one position to be held at the same time.

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