Administrative Assistant Executive

Myrna Latimer 757-***-****/ 917-***-****

**** **** **** **. *******, Va 23435 *************@***.***

*/**– 8/12

**/** – 4/11

*/** – 8/10

*/** - */**

Bank of America, New York, NY (Temporary Assignment)

Executive Assistant

HSBC Securities (USA) Inc., New York, NY(Temporary Assignment)

Executive Assistant

Deutsche Bank AG, New York, NY (Temporary Assignment)

Executive Assistant

Morgan Stanley, New York, NY (Temporary Assignment) – 9/2009

Executive Assistant - Private Equity

Currently provide executive level administrative support to High Yield Desk for a team of seventeen: Managing Directors, Directors, Presidents, Vice Presidents, Associates and Analysts.

Heavy Outlook & Lotus Notes calendar management, monitored calendar and provided constant schedule updates, including extensive meeting coordination with C-level executives and across time zones (domestic and international).

Arrange heavy travel including preparation of itineraries, agendas, car service and entertainment.

Backup for road show presentations, such as, schedule hotels for clients prepare handouts, batches and cater breakfast and lunch meetings.

Prepared legal invoices for department and sent legal agreements.

Set up video conference for Audit Tracking meeting, Global Banking Markets & Operational Risk & Internal Control.

Event coordination (i.e. on location: audio, visual, catering).

Conducted research, compile data, and prepared documents for consideration and presentation by executives, committees and board of directors.

10/06 - 3/09 Deutsche Bank, New York, NY – 3/2009

Executive Assistant - DWS Investment

Provided executive level administrative support to Managing Director of the Financial Institutions Group FIG plus six direct reports.

Heavy Outlook calendar management, monitored calendar and provided constant schedule updates, including extensive meeting coordination with high level executives and across time zones (domestic and international).

Served as liaison between the Managing Director and various department heads to ensure proper communication.

Coordinated and maintained bi-weekly sales meetings for the entire FIG group.

Processed monthly expense reports and payment of invoices for the entire team.

Planned and coordinated corporate luncheons and assist in the presentation of on as well as off-site meetings.

Managed supplies, cellular phone equipment and laptops for FIG department.

Prepared weekly sales reports from salesforce.com and ensured the accuracy of the reports before distribution to the team.

Received/distributed incoming mail identifying items requiring priority attention.

Complied information and reports on a regular basis (org. charts, agendas and financial highlight report).

Event coordination (i.e. venue, audio, visual, catering).

Provided cross support to other executives and executive assistants as needed.

6/06-10/06 Deutsche Bank, New York, NY (Temporary Assignment) - 10/2006

Administrative Assistant

Reported directly to the Executive Directors of Debt Capital Markets. Supported a team of 35 Directors located on the trading floor.

Arranged heavy travel including preparation of itineraries, agendas, car service and entertainment.

Managed Turret phone system.

Prepared legal invoices for department and sent legal agreements.

Managed supplies, cellular phone equipment and assisted with mail distribution.

4/80 – 6/06

Merrill Lynch, New York, NY

New York NY

Administrative Assistant - (6/01-10/06)

Assisted Executive Director and Head of GMI Finance.

Provided administrative support for GMI team: 2 Managing Directors, 1 Director. 2 Managers.

Managed heavy calendar and coordinated complex international/domestic travel arrangements.

Organized onsite and offsite meetings/events.

Prepared presentation materials, travel and expense reports, itineraries/agendas, updated team distribution lists, ordered supplies/services, and managed payroll system.

Handled/prioritized correspondence, assisted with new hire orientation, maintained filing system, and assisted with special projects.

Assisted Vice President and Manager in the International Corporate Affairs and Communications Group.

Administrative responsibilities: launching press releases, developing presentations, coordinating international/domestic travel arrangements and travel and entertainment reports.

Reconciled corporate accounts, managed calendar/meeting arrangements, organized dining/catering reservations, updated contact database/ media lists, created/maintained filing system.

Merrill Lynch, New York, NY

Equity Sales/Sales Support Associate - (07/02-09/04)

Handled Turret phone system of incoming telephone calls for Australia, Asia, and Hong Kong offices.

Programmed and scheduled events for road shows.

Processed travel and entertainment reports for Managing Director, and 12 Vice Presidents.

Merrill Lynch, New York, NY

GPC Investments - Sales Support Associate - (06/01-07/02)

Managed heavy Turret phone (responding, screening, and delegating calls); scheduled client meetings, coordinated conference calls and meetings, maintained client files, processed travel and expense reports.

Coordinated branch office security system for customer information.

Merrill Lynch, New York, NY

Senior Specialist - Customer Relations - (4/80-6/01)

Provided enterprise administration for email services. Enrolled, moved and deleted users from Exchange database.

Global messaging - Created and assigned permission for recipient containers. Assigned and updated external email addresses for users. Blackberry support: Enrolled and removed users to their respective servers.

Provided administration support for corporate remote access services to enroll users to utilize the Global Remote Access Solution (GRAS).

Maintained the ACE database: Interaction via person to person contact, phone, and email with users, peers and associated business units.

EDUCATION: Associates Degree in Computer Science, Marymount College, Tarrytown, New York

Associates Degree in Secretarial Science, Huertas Business College, Puerto Rico

SKILLS: MS Word, Excel, PowerPoint, Access, Outlook, Lotus Notes, Blackberry, Concur, Ariba, Salesforce. Fluent in Spanish.

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