ADMINISTRATOR

NEGLADY AGUILAR

**** ***** ***, ***. **** Miami, FL 33145 Ph 305-***-**** e-mail: ********@*******.***

PROFESSIONAL EXPERIENCE

MA&O INC. Atlanta, Georgia

Office Administrator / Accountant January 2005 – April 2009

 Controlled office Payroll and Contractor’s payment by processing all timesheets submitted by every contractor, preparing checks and the corresponding invoices.

 Filled out forms related to OCIP and Certified Payroll.

 Validated timesheets by confirming that every worker was performing duties in all job sites.

 Managed the database that had all the information pertaining to MA&O workers and all the subcontractor workers.

 Reviewed all the employees applications, verifying their legal working status and performing background checks.

 Translated different documents from English to Spanish and vice versa.

 By using the SAGE Master Builder System I performed

(a) Account Receivables duties such as preparing the Progress Billing for each job. Fill out all the forms that are specified in the contract including waivers and Exhibits and making the Freeform invoices and send them to each Contractor

(b) Account Payables by registering payments, preparing reports such as Job Costing Report, Labor Analysis and Aging Reports

(c) Others Tasks such as creating the jobs, clients and vendors in the System, preparing the Schedule of value, assigning budgets and cost codes for each job.

HALLIBURTON DE VENEZUELA Caracas, Venezuela

Process Administrator for Venezuela, Trinidad & Tobago May 2002 - January 2004

 Created the calendars describing public and private courses for each client and their publication in the company’s webpage describing the purpose and nature of each course.

 Prepared invoices using SAP (System Administration Program) and PAS (Project Accounting System).

 Responsible for all the logistics within the courses such as travel arrangements for instructors, organized their schedules, expense reporting and the charge back to clients.

 Prepared all the corresponding reports as well as Power Point Presentations.

ALTO RESOURCES VENEZUELA, C.A. Caracas, Venezuela

Executive Assistant March 2001 - May 2002

 Provided all administrative support functions such as preparing reports and power point presentations.

 Translated different documents from English to Spanish and vice versa.

 Coordinated all travel arrangements.

 Ordered and monitored office supplies, supervising service personnel within the office, assisted technical personnel

 Prepared invoices for clients, suppliers and payroll for maintenance personnel.

 Managed the petty cash within the office.

BANCO INDUSTRIAL DE VENEZUELA Caracas, Venezuela

Credit Officer June 1996 - November 2000

 Provided courteous customer service.

 Reviewed documents of applicants, for organizing and filing documents.

 Analyzed credit reports including financial statements. Prepared cases for board of directors.

 Maintained client’s portfolio following up the status of the credit.

COMPUTER SKILLS

Word, Excel, Power Point. Good knowledge of SAP (System Administration Program) and PAS (Project Accounting System). Computer Ease (Software for Contractors) and Sage Master Builder.

LANGUAGES

Spanish (Native)

English (Proficient)

EDUCATION

1991 / 1996 Bachelor Degree in Business Administration.

Nueva Esparta University. Caracas, Venezuela.

EXTRACURRICULAR COURSES

07–2003 ACTIMAR, C.A. Preventive driving and Insurance.

07–2002 / 11–2002 Language Center, C.A. English Interval II

08–2000 Business Development: Institutional vision for the vice presidency of credit of BIV.

06–1999 / 12–1999 Beaver College, American Language Academy. Philadelphia, USA. English as a second language - intensive course.

02–1999 / 05–1999 IESA: Third program of Management preparation

01–1999 Espiñeira Sheldon and Associates: Integral administration of credit’s risk

10–1998 Consulting 365, C.A.: Navigating in Internet

10–1998 Consulting PCG, C.A: Power Point 97

09–1998 Workshop Preventing legitimation of capital (BIV)

08–1998 Consulting PCG, C.A: Word 97

07–1998 GLOW Consultores, C.A: Time management

05–1995 VECA: Writing technical reports

04–1994 Expo UNE Gerencial: Corporate communication. Intellectual property. Banking perspective Venezuela and its frontiers. PYMI an economical tool.

References available upon request

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