Administrative Assistant Manager

KAREN S. CARTEE

**** ****** ******* **.

Fort Worth (Keller), TX 76244

***/***-**** (mobile)

*****.*.******@*****.***

Administrative Assistant with strong interpersonal and organizational skills and a keen ability to multitask a variety of challenges and responsibilities, looking for a challenging position to further utilize my existing skills and acquire new experiences and abilities to enable greater productivity for your company.

Strengths:

•An accomplished, detailed-oriented, self-motivated professional with proven administrative experience within fast-paced, multi-tasking environments.

•Exceptional detail, organizational and interpersonal skills with the ability to prioritize workflow.

•An experienced, goal-oriented self-starter who can take initiative contributing where needed, thus “wearing several hats”.

•A team player with the ability to work independently as well as with others.

•A fast learner who continuously seeks challenges and has a track record of making contributions quickly.

•Demonstrated superior time management for meeting deadlines.

•Takes pride in getting a job done the right way and within the most efficient time frame.

•Ability to learn and/or self-teach new company-based computer programs with ease.

Employment:

DYNCORP INTERNATIONAL (OfficeTeam)

Fort Worth, TX

Buyer

October 2011 to Present

•Convert Purchase Requisitions into Purchase Orders using DynMRO software.

•Resolve Purchase Order discrepancies with supplier(s).

•Prepare “Golden Packages” for Purchase Orders per auditing requirements.

•Member of the Master Sourcing Agreement (MSA) Team. Create POs against MA pricing.

•Member of the PO Discrepancy Team. Compare invoices against purchase orders to determine why the invoice has not been paid.

•Responsible for training new Buyers.

CABOT MICROELECTRONICS CORP.

Aurora, IL

Sr. Administrative Assistant to Senior Level Managers – Operations and R&D

August 2005 to June 2011

•Managed calendars for VPs/Directors/Managers; scheduling meetings, accepting meeting invitations and altering them of discrepancies.

•Arranged meetings (both internal and external), reserving rooms, ordered food as necessary and setting up VTC/conference calls using WebEx.

•Processed/verified electronic expense reports for superiors and their direct reports using Oracle (v R12).

•Coordinated domestic and international travel itineraries with company travel agent while securing arrangements for hotels, airfare and ground transportation. Applied for Visas as needed.

•Mentored new Administrative Assistants.

•Lead person for coordinating/setting up Six Sigma training for internal and external attendees.

•As a member of 870 “Commons Sense” newsletter team, compiled monthly newsletter using Publisher for publication. Uploaded newsletter to intranet.

•Researched monthly budget discrepancies and followed up with appropriate manager.

•Processed purchase requisitions using Oracle (v R12). Coded invoices for payment with proper cost center and general ledger codes.

•Additional duties as assigned and/or necessary for department.

Administrative Assistant to Operations Manager

April 2000 to August 2005

•Managed calendar for Operations Manager, scheduled meetings.

•Arranged meetings, reserving rooms, ordering food as necessary.

•Scheduled interviews for production and warehouse candidates while coordinating several calendars. Preparing/distributing packets for interview panel for review prior to interview.

•Collected weekly/monthly operations metrics from Engineering, Quality, Production Planning, Shipping and Logistics. Entered data into Excel spreadsheets prior to report out meeting.

•Tracked PTO time for production and warehouse employees while maintaining a log of hours worked.

•Completed electronic expense reports for Operations Manager and supervisors.

•Helped with office set-up of new Enterprise facility.

•Worked with various departments and outside suppliers to obtain/install office equipment, and get office supply cabinet stocked prior to facility completion.

•Helped other areas as necessary.

CABOT CORPORATION

Naperville, IL

Shipping Coordinator

June 1999 to April 2000

(Permanent August 1999)

•Compiled packets for orders to be shipped.

•Scheduled trucks/containers for pick-ups with various trucking companies or freight forwarders.

•Completed logs for late shipments shipped (with reason code) and empty totes received.

•Maintained filing system of outgoing/incoming shuttle truck bill of ladings.

•Maintained customer files of orders shipped.

•Received in raw materials and finished goods from bill of lading and/or packing list using Client Access and Shaware.

•Participated in Open Order Tracking meetings to ensure products are received in a timely fashion for upcoming orders to be shipped. Canceling/rescheduling trucks if necessary.

•Any other duties as requested.

Education (certifications):

•Waubonsee Community College, Sugar Grove, IL

Beginners and Intermediate WordPerfect 5.0 1988

•North Central College, Naperville, IL

Lotus 1-2-3 1990

MS-DOS 1994

•Ed2Go.com certifications

Administrative Assistant Fundamentals

Administrative Assistant Applications

Accounting Fundamentals

Introduction to Access

Introduction to Microsoft Publisher 2003

Interpersonal Communication

Proficiency Skills:

Typing (70+ wpm)

Microsoft Office (Word, Excel, PowerPoint, Visio and Publisher)

Dictaphone

Lotus Notes

Outlook

Customer Service

WordPerfect

Reception/ Switchboard

Notary Public (IL)

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