Sign in

Vice President Executive Assistant

Sterling, VA, 20147
November 06, 2011

Contact this candidate


Betty Jones

Ashburn, VA ***** Cellular: 202-***-****


Profile Overview An executive professional with proven capabilities and an eagerness to learn. In addition, highly effective communicator and word processor with demonstrated abilities, enjoys challenging tasks, ingenuity and customer service.

Employment History

07/2011 – 10/2011

Raytheon Technical Services, Co. (Managed Staffing) – Reston, VA

Technology and innovation leader specializing in defense, homeland security and other government markets consisting of 72,000 employees worldwide and $25 billion in 2010 sales.

Sr. Executive Assistant

• Adjusted interpersonal style and skills to adapt to a variety of people & situations

• Composed clear, concise and grammatically correct correspondence

• Effective presentation and speaking skills

• Able to quickly gather and analyze information to present findings in a clear and concise manner

• Able to lead/facilitate effective meetings

• Synthesized information to create meaningful and effective documents, and presentations using the proper tools

• Effectively utilized technology and web-based search engines to perform research

• Setup/maintained/updated electronic, centralized file system

• Demonstrated expertise of current collaboration tool set and took initiative to learn new tools

• Ensured manager's calendar was accurate and effectively communicated and negotiated changes/updates

• Scheduled both internal and external meetings and arranged all associated needs

• Maintained expense & budget management of controllable overhead such as meals, supplies, morale

• Expert in travel and expense policies and using associated systems internal and external

• Negotiated win-win positive solutions skillfully in tough situations

08/2010 – 02/2011

Mission Essential Personnel (NetTemps) – Chantilly, VA

Mission Essential Personnel, LLC (MEP) is a global professional services company that provides human-capital solutions and program support to government and corporate clients.

Executive Assistant/Receptionist

• Updated and maintained calendar and scheduled appointments for the Senior Vice President and managed executive meetings schedule.

• Compiled and processed expense receipts for Senior Vice President, Chief of Staff and Capture Vice President.

• Served as a liaison between the external or internal executives, managers and consultants in coordinating meetings.

• Assisted Directors, Managers and other staff with proposal preparation to include updating and formatting of resumes and proposal research.

• Scheduled board meetings, handled logistics of board meetings to include sending materials for review prior to the meetings, compiling all presentations, finalizing format and sending to each participant prior to start of meeting.

• Compiled notes from participants at the completion of the meetings, finalizing and filing them in the CEO’s board book for that date for future reference.

• Provided reception duties on behalf of the team, which involved providing face-to-face contact for visitors in a responsive and courteous manner.

• Organized and scanned expense receipts on a weekly basis emailing them to the corporate office for processing.

• Assisted with organizing of repairs and maintenance of office equipment.

• Responsible for lunch catering for the monthly Board of Directors’ meetings. Also arranged for lunch on a daily basis for the Vice President of Capture and the Proposal Team.

05/2010 – 06/2010

Affiliated Computer Services (HireStrategy) – Fairfax, VA

ACS is a leader in BPO and IT Outsourcing across a variety of industries and the public sector. Thousands of companies rely on us to help improve their processes, manage client operations, and focus on their core business.

Executive Assistant

• Coordinated and supported daily activities of the Managing Director of the State Enterprise Group and various team members.

• Updated and maintained calendar for the Managing Directors’ daily business and managed heavy executive meetings schedule.

• Scheduled extensive domestic travel, including itinerary preparation, ticket reservations, hotels and ground transportation logistics.

• Prepared weekly and monthly Activity reports and charts on team activities; created and maintained up-to-date organizational charts and tracking reports.

• Assisted Computer technician with requests, troubleshooting computer software/hardware pertaining to computer needs/problems in the office.

• Checked office voicemail on a daily basis returning all calls that were of a generalized nature.

11/2009 – 05/2010

Howard Hughes Medical Institute (Lab Support Staffing) – Ashburn, VA

HHMI's Janelia Farm Research Campus is a world-class biomedical research center.

Executive Assistant

• Performed various duties consisting of but not limited to order placement, purchasing reconciliation, check requests and travel and business expense reimbursements.

• Assisted the Director of Facilities and his immediate staff consisting of Project Managers, Facilities Supervisor, and Chief Engineer.

• Liaison between HHMI and JFRC departments to include HR, Purchasing and administrative staff providing information as necessary.

• Answered routine inquiries resolving routine matters and forwarding those of a technical nature to the appropriate individual.

• Responsible for producing identification and security badges for HHMI Staff and new employees. In addition, I maintained security clearances for current employees and updated the system during employee departures.

• Processed invoices for payment and researched billing information for vendors upon request.

08/2009 – 10/2009

Raytheon Technical Services – (OfficeTeam) – Reston, VA

Technology and innovation leader specializing in defense, homeland security and other government markets consisting of 72,000 employees worldwide and $25 billion in 2010 sales.

Senior Executive Assistant

• Maintained calendar for Vice President and two Directors using Lotus Notes 8.0.

• Reviewed and prioritized incoming mail and faxes; responding to general inquiries.

• Inventory of office supplies; submitted online orders for supplies, business cards and stationary.

• Reconciled monthly corporate credit card statements.

• Meeting planning and execution to include communicating agenda; reserving meeting space; arranging for necessary AV and/or catering support.

• Correspondence drafting; production of final documents for approval/signature

• Compiled, formatted and distributed various reports and information to multiple levels of senior management.

• Planned and coordinated both domestic and international travel arrangements for the Vice President recommending the most cost-effective means of travel.

03/2009 – 06/2009

Babcock & Wilcox Company – Washington, DC

B&W has over 140 years of manufacturing and operations for civilian, national security and high-consequence applications.

Executive Administrative Assistant

• Updated contact information for bulk mailings on Political Action Committee members; verifying Charity details consisting of Tax ID numbers, addresses and contact person. Collected confidential data on charitable contributions. Maintained data in Excel spreadsheet. Sent confidential email correspondence to each participating member.

• Researched and compiled information on House and Senate Committees and new appointees to both Committees.

• Scheduled and setup internal meetings using Lotus Notes. Supported Vice President and Senior management. Responded to general email inquiries for the Vice President upon request forwarding more technical emails to the appropriate staff.

• Composed and prepared correspondence for upcoming meetings and events. This entailed inviting the participants, confirming the session in which they would be attending answering any questions pertinent to the event.


Computer Skills

PeopleSoft Pagemaker SalesForce RecruitForce Microsoft Visio Microsoft Office Professional SAP 7.0 Deltek Sharepoint

Tangberg Video Conferencing EDocDepot PerfectScan WebTE

Travel Smart CARTUS Online

Professional and personal references furnished upon request

Contact this candidate