Senior Business Support Executive with Cross-Functional Expertise

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Yuliya Beletskaya Moore

Tampa, FL 813-***-**** *******@*******.***

Personal Summary

Business Support Executive with effective knowledge in organization, strong organization skills, time management, paperwork and administration. Over 16 years of professional experience National and Multinational companies in different business fields such as EA/Business Office management, administration tasks, on/off boarding company personnel, Workers Compensation, FMLA, SOP and other procedures, documents control withing procurement and bids, communication with a vendor, government and private contractors. Extensive knowledge of Microsoft Office, SAP, ARIBA, Smartsheet, Oracle, CoPilot/AI and other communication software. Able to prioritize effectively, be supportive and work withing deadlines as a team player. Enjoying communication and creating positive impact on people around me. Fast learner with attention to detail, reliable, loyal and dedicated. Education

International Business Economy University - Almaty, Kazakhstan MBA Corporation Management, 01/2005

University of National Economy - Almaty, Kazakhstan B.A. Finance, 01/1996

Certifications

• Project management

• 3M mask fitting Instructor / Safety Committee Champion

• HR management

• Excel Advance – Data analysis

• Russian / English interpreter in healthcare and education(volunteering) Proficiencies

FINANCE:

• Budgeting

• Reports and tracking

• Invoicing

• PO, AP

• Expense reports

• Payroll processing

ADMINISTRATION/HR:

• Documentation & Control

• Meeting coordination

• Office management

• Policy implementation

• Scheduling

• Onboarding / Offboarding

• Recruitment

• Team building

• Extremely strong

Organization Skills

• Critical Thinking/Problem

solving.

OPERATION:

• KPI’s and Annual

evaluation

• Procurement

• Compliance

• Contract coordination

• Report preparation

• Vendor management

• Safety training

• Data Analysis

SOFTWARE/Technology

• Excel

• Word

• Oracle

• Ariba

• SAP

• CRM

• SharePoint

• PowerPoint

• MS Teams

• Zoom

• Smartsheet

• FAMIS

• AI

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Experience

EAA/OFFICE MANAGER 02/2025

SSC Services for Education at USF (Tampa), FL

Multitasking role. Report to Director.

• Oversee daily operations across Custodial, Grounds, P&T, and Warehouse (Supply Chain) departments, ensuring operational efficiency, compliance, and service excellence.

• Provide high-level executive support including complex calendar management, agenda development, meeting preparation, minutes, travel coordination, and action plan tracking.

• Draft and edit executive communications, reports, policy documents, and Disaster Response SOPs for Facility Services.

• Prepare presentations and briefing materials for senior leadership and external stakeholders.

• Manage executive correspondence and monitor high-volume email communications.

• Supervise staff and lead employee evaluations, aligning performance outcomes with departmental KPIs.

• Conduct data analysis on work orders, supply usage, productivity, and quality metrics to drive operational improvements.

• Oversee billing, invoicing, vendor quotes, delivery confirmations, and financial documentation.

• Implement and automate AP/AR processes; manage POs, quotes, and invoice tracking systems.

• Produce weekly performance reports for Compass Group leadership.

• Manage HR functions including onboarding, offboarding, recruiting, resume screening, credential issuance, and access permits.

• Maintain organizational charts, cost centers, SOP documentation, timesheets, PTO, and FMLA records.

• Reduced supply expenses through vendor contract optimization and cost control strategies.

• Lead procurement initiatives (projects and office supplies), vendor onboarding/management, vendor management

• Serve as primary liaison between Executive Leadership, multi-department teams, and client (USF).

• Plan and coordinate events ranging from small demos (10–20 participants) to large-scale events such as the USF Homecoming Parade (120+ participants).

• Work Orders management with Customer service approach. SELF EMPLOYED 06/2022 - 12/2024

• Managed 3-month travel contracts for pharmacists and nurses across multiple states.

• Coordinated travel arrangements and relocation logistics for healthcare professionals.

• Ensured compliance with state healthcare regulations, including background checks and license verifications.

• Monitored and updated multi-state licensing requirements to maintain uninterrupted assignment eligibility.

• Provided end-to-end administrative and logistical support throughout each contract cycle.

• Managed contract alignment, documentation processing, and renewal scheduling. EA/ OFFICE MANAGER 07/2013 - 06/2021

ICR Integrity Limited - Abu Dhabi (Oil & Gas)

• Plan & schedule meetings, meeting minutes & emails

• Legal compliance review and updates

• Travel arrangements

• HR coordination (on/offboarding) training

• Tax audit, sales & financial reports

• Budget coordination

• Payroll administration

• Work Permits requirements & arrangements

• Policies and procedures

• Procurement (projects & office)

• Tender analysis

• Banking coordination

• Document & file management

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• Project coordinator

• Incident report compliance

• Vendors relationship

• Invoicing, POs

• Out of scope tasks (family relocation and establishing assistance) BUSINESS ADMINISTRATION MANAGER 09/2011 - 07/2013 Petronor Group - Dubai (Oil & Gas)

• Proposals & presentations

• Budgeting, client relationship management

• Client portfolio-70 multinational and local companies

• Tender documents consolidation

• Mandatory training course coordinator

• Oversight of Marketing and development training center

• Project oversight (monitoring & reporting)

• Project coordinator, Iraq Energy City accommodation build ADMINISTRATION AND HR MANAGER 07/2009 - 09/2011

Deemah Stone LLC - Dubai (Construction)

• Analysis and sales forecasting

• Budget planning and control

• Vendor negotiations

• Contracts

• Process improvement & identification

• Logistics project lead

• Oversight of advertising and media campaigns

• HR management

• Document control

• CRM

• Policies & procedures

• Training coordinator

BUSINESS DEVELOPMENT MANAGER (1999-2001), FINANCE MANAGER (2001-2004), EXECUTIVE MANAGER (2004-2009) 07/1999 - 07/2009

Bahus Ltd - Almaty, Kazakhstan (Winery)

Career curve started with Bahus Ltd Association as Business development manager (1999 – 2001), Finance Manager

(2001-2004) and Executive Manager (2004 – 2008). Promoted from each position over a period of 9 years.

• Negotiations

• New branch coordinator (licensing, location, personnel, recruiting, training, finances)

• HR

• Operations

• Travel operations & scheduling

• Marketing

• Logistics development

• Finance, invoices, AR

• Budgeting

• Analytical & operations reports

• Investment team collaboration

• 7 direct reports (finance)

• Streamlining interdepartmental processes

• Developing a logistics program- Establishing control and motivation of management and sales team (over 50 personnel)

Contact this candidate