Senior C-Level Executive Assistant and Office Manager

PRESTINA D. PETERS

Senior C-Level Executive Assistant

*** ******** ****** ******, ** 07104 Cellular: 917-***-**** E-mail: *********@*****.***

PROFESSIONAL HIGHLIGHTS

C-Level Executive Assistant at Fortune 500 companies: Worldwide Music Management, Software Development, Insurance Brokerage, Global Bookstore, Global Advertising Agency, Global News Organization

Accounted for annual revenue of $200 million

Scheduled and arranged conference calls with

executives worldwide

Complex travel arrangements (Europe, Middle East, Asia Pacific, Pacific Oceania)

Developed contractor and vendor invoicing tracking system

SUMMARY OF SKILLS

Flexible in a high volume/deadline driven environment

Detailed & results oriented

Skilled project management,

organizational & prioritization skills

Self-motivated, proactive and highly anticipatory

Excellent verbal & written communication skills

Energetic, positive & professional demeanor

Diplomatic and collaborative

Advanced Mac & Microsoft Office

Lotus Notes and Outlook

QuickBooks and Concur

Salesforce.com and Contacts database management (i.e., 2,500-3,000)

Events planning & management

Heavy calendar management

Typing speed; 70 wpm

Complex travel arrangements

(domestic & international)

PROFESSIONAL EXPERIENCE

Google – New York, NY 9/21 – 4/25

Senior Administrative Business Partner III, Google Cloud Sales, and Financial Services

Provided high level executive administrative and project management support for several Managing Directors of the Google Cloud Sales Leadership, Financial Services, Data Analytics & AI, Go-To-Market, and Customer-Partner Engineering teams.

Managed an extensive array of administrative and project management tasks such as: managing calendars, booking travel, budgeting, expense reporting, event planning & (i.e., event management & planning which involved budgeting, catering, accommodation logistics, and onsite assistance as needed) for three Managing Directors.

Coordinated duties for multiple offices and across PST, EST & international time zones. Built efficiency and effective responsiveness into existing operations, defined and created new operational strategies. Served as a technical lead for and project manager of team projects. Served as a point of contact on behalf of Executives in their absence. Assisted with budget tracking & expense monitoring to comply with team quarterly and annual budget allocations.

Worked closely with the legal compliance team on behalf of the Execs. supported to ensure all client and vendor contracts were carefully reviewed, edited, and corrected by the appropriate parties before final execution and distribution.

(Downsized due to Covid 19 Pandemic) 3/20 – 9/21

VISA, Inc. – New York, NY (Contract Assignment) 3/19 – 11/19

Senior Executive Assistant, VP, Visa University Global Learning Leadership Team

Provided high level executive administrative and project management support for several Global Vice President executives of

the VISA University Leadership team.

Generated itineraries and liaised with regional offices to ensure business trips ran smoothly. Organized entry visas for travel when necessary. Planned, organized, and managed multiple calendars across multiple time zones and resolved overlapping commitments / conflicts to maximize time for priorities. Coordinated and managed events, including selecting catering vendors as needed for any team activities, lunches, outings, and all-hands mtgs.

Coordinated setup up of new employees and office space as needed. Helped develop and lead department onboarding experience for new employees. Worked directly with IT to support, guide, and resolve any executive team desktop/productivity tool issues, such as laptop, mobile phone, video conference equipment, etc. Managed and generated monthly expense reports in Concur. Provided additional support and managed ad hoc projects as needed for the Executives.

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PRESTINA D. PETERS

Senior C-Level Executive Assistant

811 Highland Avenue, Newark, NJ 07104

Cellular: 917-***-****

E-mail: *********@*****.***

J.P. Morgan Chase Bank – Commercial Banking Onboarding Division, New York, NY 9/18 – 1/19

Senior Finance Executive Assistant, Managing Directors for Commercial Client Onboarding

(Contract Assignment)

Provided high level and an extensive array of senior business, administrative and project management support to two Managing Directors for the Domestic & International Commercial Clients Onboarding Division.

Managed heavy and consistently maintained fluid Outlook calendars across multiple time zones, assessed who can cover mtgs. on the MD’s behalf and in their absences, proactively scheduled debriefing mtgs. and removed conflicts. Generated extensive and detailed domestic & international travel itineraries, in addition to obtaining travel visas. Prepared, managed, and approved T&E reports, exception requests, and ensured policies and guidelines were adhered to. Provided guidance to 35+ admin. assist. within the domestic & international offices. Fostered excellent relationships with diverse individuals’ company-wide to facilitate collaboration, cooperation, and project completion.

LinkedIn – Global Accounts Mgmt. & Connected Enterprise Group, New York, NY 3/18 – 7/18

Senior Executive Assistant, VP – Global Clients & Director, LTS GAM/CEG Sales Operations

(Contract Assignment)

Provided high level administrative and project management support to the VP, Global Clients & Director, Global Accts. / Sales Operations.

Responsible for collecting and preparing data used for presentations and meetings for Senior Executive staff. Managed action items and documents meeting minutes. Coordinated all travel arrangements, meetings, vendors, and special events such as department all-hands or off-sites. Reconciled expense reports and purchase requisitions.

CBS Corporation – Information Systems & Technology Dept., New York, NY 12/17 – 2/18

Executive Assistant & Project Coordinator, SVP & Chief Financial Officer (Contract Assignment)

Provided high level administrative and project management support to the SVP/CFO, IT Finance, and the Finance team.

Managed and scheduled high-volume meetings across multiple calendars and time zones simultaneously. Communicated with C-level executives, arranged travel accommodations (i.e., hotels, airlines, car rentals, etc.) and created detailed itineraries. Generated appropriate sales reports within Salesforce.com.

EDUCATION:

John Jay College of Criminal Justice – New York, NY Degree: Bachelor of Science

Fordham University – New York, NY Degree: MBA (35 Credits)

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