Accomplished Accounting Manager and Realtor Assistant
Resume:
Brenda M. Reardon
Yarmouth Port, MA 02675
*******@*****.***
Experience
Realtor
Property Partners RE, LLC
Dennisport, MA
January, 2023 - Present
Accounting Manager/Realtor
Beach Realty
East Sandwich, MA
May, 2018 – December, 2022
Manage accounts payable and receivable
Manage all aspects of the office from staff scheduling to client/guest relationships
Compute/enter/print/reconcile owner checks and accounts
Track and issue employee/employer commissions
Process Payroll
Track employee paid time off
Enter data into quicken
Prepare 1099’s
Reconcile Bank Accounts
Create/manage spreadsheets
Maintain customer and property database
Open, sort and distribute mail
Process reservations
Maintain and order office supplies
Establish procedures\forms as needed
Provide software/hardware support
Problem solve tenant issues
Assist with check in/check out
Business Office Associate
Beaver Country Day School Chestnut Hill, MA
November, 2000 – June, 2016
Manage accounts payable and ensure audit standards are met
Review, investigate, code, and authorize check requests, as necessary, and enter invoices into accounts payable software, Financial Edge, weekly
Cut checks and match to invoices, obtain authorized signatures and disburse appropriately
Send electronic file of check run to bank via positive pay
Investigate and authorize exception emails from positive pay
Research, reconcile and correct invoices or payments as needed
Maintain tax exempt status and provide certification to vendors as requested
Complete credit applications with outside vendors
Oversee miscellaneous cash receipts, provide guidance to Business Office Assistant on account coding and reconciliation
Process all development gifts, transfers, write offs and reconcile monthly reports
Reconcile year end development giving with the development office and create exhibits for audit
Reconcile donor pledge balances to Capital Campaign and Annual Fund, new pledges, payments, write-offs, restrictions and allocate to proper general ledger accounts per auditors
Review departmental budget reports for spending, provide budgeting assistance and backup as requested
Manage the Medical and Dependent Care spending accounts
Reconcile two monthly bank statements
Oversee Business Office Assistant’s handling and reporting of petty cash and T passes
Import/Export data to and from Financial Edge to Word/Excel and Boston Private Bank’s Positive Pay system online to prevent fraud
Manage 18 school credit cards ($150K) from issuance to expenditure detail/backup in accordance with auditors, enter into general ledger
Create, process and post journal entries to general ledger
Manage chart of accounts, creating, modifying and deleting accounts as necessary
Close out exchange accounts and clean up random general ledger accounts creating journal entries and posting to general ledger
Coordinate yearly pre-audit and audit processes/documentation/responsibilities/prepare audit exhibits requested by auditors
Implement new processes/procedures to enhance the efficiency and effectiveness of the business office
Created and maintained policy and procedural manual for business office
Assist departments in preparation and review of annual budgets
Act as Notary Public as needed
Prepare yearly 1099’s
Produce financial statements for use in quarterly review with the Director of Finance and Operations
Serve as lead and technical support on software/hardware upgrades/provide software/hardware technical support to department employees
Delegate and oversee work to Business Office Assistant and assign new projects, as needed, in conjunction with the Assistant Business Manager
Assist the Assistant Business Manager with providing information to employees on details about benefit plans/provide assistance to employees on choosing correct health plans for their needs
Train employees on how to use business office software (Financial Edge)
Reconciles/manages the summer camp cash daily and weekly/close out summer end cash for business office and summer camp office
Maintain strict confidentiality on employee matters
Resource Development Officer, Barnstable County Resource Development Office, Barnstable, MA
March, 1998 - November, 2000
Develop and implement annual department goals
Develop, implement and manage annual budget
Develop and manage contracts and amendments with funding agencies and organizations, and advocate for funding and support
Develop, manage budgets for federal and state grants
Provide fiscal management and oversight of grant funds
Assist in coordinating and strengthening internal resources between departments and towns
Monitor county grants for compliance
Prepare in-house proposals or applications for resources; provide technical assistance to other county departments or town officials preparing applications
Research and compile lists of funding opportunities and communicates these opportunities to town officials and county departments: identifies resources to address prioritized needs of towns and the county
Screen, interview and hire personnel
Supervise staff
Coordinate contractors
Publications and subscriptions library and database
Developed and implemented AmeriCorps Cape Cod
Troubleshoot computer problems and extend strong technical support for software and hardware problems within county and town departments
Design and conduct grant research workshops
Administrative Assistant
Barnstable County Department of Human Services/Children’s Cove,
Barnstable, MA
March, 1995 - March, 1998
Develop and manage departmental budgets including all documentation required by county purchasing and county finance; extensive use of county computer finance package. Designed and implemented computerized general ledger.
Manage all fiscal activity, account reconciliations, accounts payable, accounts receivable and purchasing
Develop and manage budgets for federal and state grants. Assist in the research, writing and preparation of grants. Compile budget expenditures, including salaries, taxes and benefits
Write financial and annual reports, cost analysis reports and annual budget projections. Develop and manage contracts and contract amendments
Serve on and staff task force and advisory board meetings, including statewide meetings in Worcester.
Designed and implemented computerized in-take system for sexual abuse intervention network (SAIN) team.
Liaison with District Attorney’s Office, state and local Police departments and Department of Social Services on the intake and coordination of SAIN (Sexual Abuse Intervention Network – now the Children’s Cove) cases with strict confidentiality.
Coordinate conferences and technical assistance workshops
Prepare presentations
Troubleshoot computer problems and extend strong technical support for software and hardware problems within county and town departments
EDUCATION
Dennis-Yarmouth Regional High School, South Yarmouth, MA 1983-1986, Cape Cod Technical High School, Harwich, MA 1986-1987. Diploma 1987
Real Estate Agent License, 2017, 2019
ADP Workshop, 2009
Grant Writing Workshop, May 1987
Associated Grant Makers Database Orientation, May 1998
Negotiation and Conflict Resolution, October, 1998
Sensitive and Difficult Communications, October, 1998
Foundations Guide to Proposal Writing, June, 1999
Team Building Workshops, 2015 and 1016
SKILLS AND ABILITIES
Advanced computer skills; configuration and diagnostic skills, upgrade and installation of software and hardware
MS Office Suite
Docusign
Financial Edge
Barefoot
Quicken
Positive Pay
First Class
Power School
Fundsense
ATB
MA90
Filemaker
Quicken
Barefoot
Flexible
Detail oriented
Team leader
Outstanding interpersonal skills
Excellent Organizer
Self-motivated
Good problem-solving skills
Quick Learner
Outgoing and congenial
Dependable
Creative
Resourceful
Type 70 w.p.m. +/-
Volunteered with Great Dog Rescue New England fostering and assisting with adoption processes, create, enter and manage Petfinder listings and photos for the rescue, assist with fund raising or donation efforts as needed.
References available upon request.
Contact this candidate