Purchasing Agent, Buyer III, Buyer II, Purchasing Specialist

Rachel Ward

**** **** ******, *** ***, Galveston, Texas, 77551

602-***-**** ************@*****.***

PROFILE

Dynamic buying professional with extensive experience in procurement and inventory management across diverse industries. Demonstrated competency in analyzing purchasing requirements and maintaining optimal fill rates, providing a commitment to operational excellence. Proficient in utilizing data analysis tools to streamline processes, consistently saving costs while improving service quality. Strong collaborative skills fostering productive relationships with colleagues, ensuring alignment with organizational goals. SKILLS

• Purchasing / Procurement

• Inventory & Materials Management

• Supplier Relationship Management

• Strong communication skills, verbal and written

• Proficient in Microsoft (Excel, Outlook, Word, Navision), QuickBooks, SAP, KS3/R6, DCMS

• Strong sense of urgency and ability to prioritize EXPERIENCE

Centralized Buyer, Performance Food Group / Core-Mark International Westlake, TX

• Determined purchasing requirements for 23 warehouses nationwide utilizing KS3/R6 and DCMS.

• Purchased hundreds of chilled and dry items, (FTL), for several internal and external customers via DOT Foods.

• Transitioned from DOT Foods buyer to Food Service buyer; buying coffee, cappuccino, flavored creamers, and syrups from 15 different vendors.

• Transitioned from coffee desk to buying 7-11, GPM, Circle K, and Maverik frozen and BIB fountain drinks, along with several fresh cheeses. The most notable being FTL pizza cheese orders for Maverik through Lactalis, Northland Cheese, and Great Lakes Cheese vendors.

• Expedited deliveries to keep fill rate at 96% or above.

• Maintained seasonal forecasts.

• Developed excellent rapport with all OpCo buyers, sales team members, and management to support their customer and divisional needs.

• Used Power Bi to report excess and aged inventory, saving thousands of dollars. Transferred product to CM North, returned to vendor for credit, or spoiled out and billed 7-11 when their forecasts were inaccurate.

Buyer/Purchasing Bookkeeper, The Aerospace Corporation Denton, TX

• Kept ServiceNow current with clientele information, uploaded software licensing with download instructions for products and services .

• Worked as an innovative addition to the IT Software & Hardware Purchasing team.

• Received purchase orders in QuickBooks, created and paid invoices.

• Brought > $1 million in aged AP current.

• Maintained extensive Excel spreadsheets for all orders.

• Prepared Excel reports for Corporate/Client review. Buyer, Elite Door and Trim Denton, TX

• Purchased and expedited hollow metal doors, frames, trim, doorknobs, deadbolts, and bath hardware for several concurrent multifamily construction job sites between Denton and Houston, TX.

• Worked with sales and estimating to issue item numbers for release tickets, relayed relevant costing information for new bids, entered pricing into Microsoft Dynamics Navision for sales team.

• Purchased materials and processed paperwork for all builder change orders, kept, and managed all records, updating as necessary, scanned to filing system on company network.

• Received all purchase orders and shipped all sales orders within MS Navision and QuickBooks.

• Printed back-order tickets for warehouse manager stock checks, ordered back-order items.

• Managed invoice reconciliation for accounts payable, contacted vendors over pricing discrepancies. Processed all RMA's, followed through on shipping

• materials back to vendors, payments, credits, and exchanges.

• Saved thousands of dollars for the company with pricing knowledge, switching vendors when necessary, and by completing returns/claims for incorrect

• or materials damaged in freight.

Administrative Assistant, Elijah Tooling, Inc. Denton, TX

• Oversaw the end-to-end process of order fulfillment, from receipt to shipment.

• Recorded the receipt of purchased items in QuickBooks, worked through accounting issues to ensure correct entries/balances.

• Provided customer and prospect support via telephone, and e-mail. Included sales and product support.

• Kept company compliant with Federal, State, and local requirements for our manufacturing facility by researching the essentials for regulations; EPA (Environmental Protection Agency), TCEQ (Texas Commission on Environmental Quality)), then filing proper applications & certifications online.

• Implemented Hazard Communication Program; spearheaded coordination of construction project to build 2000-gallon liquid Nitrogen tank on premises.

• Assisted the president in hiring new employees, administered, and scored personality testing. Position required high degree of confidentiality and discretion, entrusted with management of the owner's prototype drawings and the dissemination to appropriate parties as necessary. I managed his Dropbox library online for all drawings, patent filings and intellectual property.

•

Contracts Adjuster, Blackbaud, Inc. Charleston, SC

• Processed detailed client contracts for products, services, software, and conferences. Edited complete Scopes of Work for client's custom software needs.

• Managed large monthly list of invoiced/financial adjustments to contracts to ensure customer satisfaction.

• Finalized and input data into various SAP modules under strict deadlines for sales dept.

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