Accounts Payable Office Administrator

DARLA JONES

linkedin.com/in/darla-jones *******.********@*****.*** Dayton, Texas 77535 USA 936-***-**** Professional Summary

Seasoned Experienced payroll and accounts payable professional with history of managing high-volume transactions and improving payment workflows. Processed invoices and payroll accurately across multiple branches using SAP and Microsoft Office. Resolved reconciliation issues, ensured regulatory compliance, and supported internal audits with consistent results. Core Competencies

● Payroll Processing

● High-Volume Invoice Management

● Accounts Payable & Receivable

● Financial Reconciliation

● ERP Systems: SAP, Oracle, PeopleSoft,

Intuitive

● Payroll Platforms: UltiPro, Kronos, Insperity

● Expense & Reimbursement Auditing

● Vendor Communication & Issue Resolution

● Document Management & Retrieval

●

● Internal & External Audit Preparation

● Administrative Support to Executives

● Microsoft Office Suite (Excel, Outlook,

Word)

● Multi-branch coordination

● SOX Compliance Support

Professional Experience

Office Administrator 07/2025 to Present

Red Sea Fish Houston, USA, TX

● Process 800-1000 Account Receivable invoices monthly.

● Inventory counts bi-annually

● Process credit card payments in STRIPE

● Communicate with customers when payments are not successfully processed via STRIPE to resolve issues.

● Daily filing

Branch Administrator 08/2022 to 09/2024

HPC Industrial Deer Park, USA, TX

● Reconciled payroll discrepancies and investigated employee payroll queries, resolving 95% of issues within 24 hours, and boosting employee satisfaction scores to the highest rated in the branch.

● Executed approximately 50–75 invoices per week, handling invoice matching, scanning, and approvals for payment.

● Identified and adjusted recurring payroll or AP issues, reducing payroll discrepancies by an estimated 15%.

● Reviewed travel and expense reimbursements, typically identifying 2–3 irregular submissions per month.

● Ensured compliance in all payroll deduction entries, supporting internal reviews with zero errors flagged.

● Resolved average of 35 employee inquiries daily via phone and email, maintaining 95% satisfaction rate based on internal feedback surveys, and boosting employee morale.

● Initiated new invoicing tracking system, improving overall processing speed and reducing discrepancies by 10%.

Logistics Clerk 09/2020 to 08/2022

Mitsubishi Chemical Americas LaPorte, USA, TX

● Spearheaded monthly reconciliation of inventory valued at $500K across three departments, decreasing discrepancies by 15%, and enhancing overall stock accuracy, as measured by cycle counts.

● Audited 15+ vendor invoices monthly for accuracy and compliance, resolving discrepancies, and saving the department estimated 10 hours per month in reconciliation efforts.

● Maintained off-site storage records for more than 1,500 archived documents, ensuring fast retrieval when requested.

● Streamlined documentation processes for monthly audits, enabling zero audit flags across 24 months, and accelerating audit preparation timelines by 30% through improved organization and accessibility metrics.

● Ensured complete and organized filing of records for over three years of archived documentation.

● Forged stronger relationships with 30+ key vendors by negotiating service level agreements, cutting invoice approval times by 15%, and securing early payment discounts that boosted cash flow. Accounts Payable Supervisor 03/2011 to 04/2020

Global Tubing Dayton, USA, TX

● Processed over 1,000 invoices monthly, managing payments exceeding $1 million and ensuring on-time disbursements through accurate oversight and financial controls.

● Administered payroll for 150–200 staff members via Insperity on weekly and bi-weekly cycles, while handling onboarding, offboarding, and benefits administration in alignment with company policies.

● Played a key role in eight consecutive quarters of SOX compliance by supporting internal audits and capital improvement efforts, enabling accurate financial reporting for stakeholders.

● Spearheaded internal controls documentation and audit readiness initiatives, resulting in zero material weaknesses and improved cross-functional coordination.

● Reduced office supply costs by 20% through strategic vendor negotiations and procurement tracking, enhancing operational efficiency and resource allocation.

● Implemented a new digital filing system that cut document retrieval time by 30%, strengthened audit trail visibility, and improved departmental workflow. Education

Associate of Applied Science: Business Management/Accounting University of Phoenix Phoenix, AZ

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