Senior Staff Accountant Nonprofit Financial Operations

Wishawdeep Saini

Sterling, Virginia 703-***-**** ******@*****.***

Professional Summary

Highly analytical and dependable Senior Staff Accountant with 22+ years of experience in nonprofit financial operations, specializing in accounts receivable, student billing, reconciliations, and cross department collaboration. Proven expertise in managing complex billing systems, reducing collection cycles, and enhancing data accuracy. Deep knowledge of independent school accounting practices and systems including FACTS, Sage Intacct, and Blackbaud. Recognized for integrity, ownership mindset, and ability to meet tight deadlines while delivering exceptional service to families and internal stakeholders. Core Competencies

• Accounts Receivable & Collections

• Student Billing & Tuition Management

• Month-End Close & Reconciliation

• Audit Preparation & Financial Reporting support

• System Implementation & Integration (FACTS, Sage Intacct, Bill.com)

• Budgeting Support & Financial planning Support

• Customer Service & Conflict Resolution

• Nonprofit Financial Operations

• Cross Department Collaboration

Professional Experience

St. Albans School — Washington, DC

Revenue and Receivables Accountant 2025 – Present

• Providing expertise and overseeing the process for tuition and student accounts, including enrollment contracts, payment plans, billing and reconciliation, financial aid, and academic use charges.

• Writing financial policies and procedures and implementing strong internal controls for financial activities related to student accounts.

• Working with families to understand account balances and payment plans and providing excellent customer service.

• Processing and reconciling academic use charges to student accounts.

• Working with Athletics and other groups who travel to determine appropriate charges and billing for trips and analyzing billing against costs over time.

• Managing the enrollment contract process to ensure compliance with current standards and trends.

• Managing enrollment deposits and refunds.

• Managing the program for tuition and accident insurance by serving as the primary contact with the outsourced vendors.

• Reviewing collection trends to provide recommendations on appropriate allowances and promissory notes.

• Implementing processes to track and record contributions, auxiliary revenue for summer programs and clubs, school store, and facilities rentals; this includes appropriate recordation of receivables and cash receipts.

• Performing timely reconciliations of financial transactions to the general ledger for all tuition and auxiliary receivables and revenue and liabilities account.

• Assisting in the review of liquidity analysis for cash based on the understanding of inflows of resources.

• Assisting with preparation of interim and final audit schedules and auditors’ inquiries.

• Coordinating with the Parents Association to maintain their accounting

• Coordinating and preparing the integration of the account payable transactions and performing reconciliations.

Washington International School — Washington, DC

Sr. Staff Accountant 2022 – 2025

• Collaborate with the Controller on all accounting functions related to accounts receivable, including journal entries, general ledger reconciliations, and audit preparation.

• Prepare monthly journal entries for merchant fees, bank fees, interest income, and inter-account transfers.

• Allocate and reconcile cash receipts, accruals, and receivables monthly.

• Manage student billing processes and family communications; oversee collections and coordinate with collection agencies when necessary.

• Act as subject matter expert on FACTS billing platform; enter student charges and credits and reconcile with the general ledger.

• Lead integration of FACTS with Sage Intacct, ensuring accurate data transmission and workflow automation.

• Coordinate with the Admissions Department to collect enrollment deposits and application fees, update the enrollment database and billing system as needed, and calculate tuition and fees for mid-year applicants.

• Decreased collection cycle from 60 days to 30 days reducing backlog and increasing billing efficiency.

• Generate Accounts Receivable reports and monitor payment histories; identify and escalate emerging collection issues.

• Maintain tuition worksheets for the CFO to track enrollment changes and financial planning.

• Process donation payments and assist with reconciliation in coordination with the Advancement department.

• Reconcile accounts receivable sub-ledgers to the general ledger monthly, resolving discrepancies promptly.

• Prepare quarterly endowment unitization spreadsheets and financial summaries.

• Collaborate with the Financial Analyst to manage credit card receipt submissions and create journal entries.

• Support Auxiliary Program Office with collections and reconciliations.

• Assist in uploading the annual operating budget and monitor department budget reports.

• Contribute to budget development processes and collaborate with budget owners on financial accuracy.

• Prepare financial certificates for families needing tuition or dependent care documentation for external agencies.

• Maintained accurate and confidential records in compliance with institutional policies and applicable regulations.

• Help implement Bill.com and Travel Perk platforms.

• Support month-end closing, audit preparation, and completion of Form 990.

• Crosstrain within the Business Office and serve as backup for Accounts Payable.

• Actively contribute insights during Business Office team meetings.

• Support annual audit by preparing AR schedules, documentation, and responding to auditor inquiries.

Washington International School — Washington, DC

Staff Accountant, Accounts Receivable 2015 – 2022

• Directed full migration from Blackbaud to FACTS, managing data transfer and system implementation after 20+ years of legacy use.

• Oversaw the full migration process, including validation of historical billing data and archival of legacy records.

• Processed daily receipts and bank deposits, applied payments to student accounts, and prepared reconciliation reports.

• Maintained daily cash balances, processed incoming payments (tuition, rentals, miscellaneous items), and reviewed bank reports.

• Reconciled general ledger accounts, including credit card transactions, liabilities, financial aid, and summer program balances.

• Processed deposits from pledges and annual donations; handled application fees and school event payments.

• Created monthly reconciliation reports for corporate credit card expenses.

• Assisted in the preparation of the annual audit; administered petty cash.

• Supported the Controller with month-end close, journal entries, and preparation for annual financial audits.

• Generate regular aging reports and proactively manage collections to maintain low delinquency rates.

• Ensured timely and accurate entries across all accounting functions in compliance with internal policies and nonprofit standards.

• Processed daily cash receipts, pledges, credit card reconciliations, and general ledger entries.

• Reconciled all revenue accounts and liabilities monthly and quarterly.

• Coordinated billing for application fees, tuition, summer camps, and auxiliary programs. Staff Accountant, Student Billing

Concurrent Roles

• Maintained and updated student enrollment and tuition records.

• Prepared and posted all tuition revenue and receivable journal entries in Blackbaud.

• Booked tuition fees and student activity charges daily and monthly.

• Serve as main liaison for families with billing inquiries and payment arrangements.

• Processed daily cash receipts (cash, checks, credit cards, ACH, and wire transfers) in Blackbaud.

• Prepared and reviewed monthly student billing statements.

• Reconciled General Ledger accounts monthly to Student Billing records.

• Managed collections on student account receivables and communicated with families regarding balances.

• Reviewed and reported bad debt trends to upper management on a monthly and quarterly basis.

• Supported annual audit preparation with student billing documentation.

• Prepared reimbursement certificates for parents filing with external organizations.

• Contributed to the implementation of a new billing system and improved credit card processing workflows.

• Collaborated with other departments to support student enrollment and account setup.

• Assisted with monthly GL reconciliations and month-end closing processes.

• Processed tutoring-related reimbursements for parents. The Madeira School, Inc. — McLean, VA

Accounts Receivable & Student Billing Specialist 2003 – 2015

• Oversaw all student billing and collections and payment processing.

• Reconciled GL accounts including financial aid and parent loans; supported audit preparation.

• Communicated with families and external organizations on reimbursement and tuition documentation.

• Maintained internal controls for petty cash and school activity accounts. Additional Experience

Megasoft Consultants, Inc — AR & Payroll Specialist (2001–2003) Realty Management Associates, Inc — Accounting Manager (1998–2001) First Virginia Bank — Teller Service Representative (1995–1998) Education

Strayer University — Loudoun, VA

Bachelor of Science in Accounting (partially completed) Technology and Systems

Sage Intacct • Financial Edge/Blackbaud • FACTS Tuition Management • Bill.com • Anybill • CampBrain • Travel Perk • Blackbaud • Tuition Management Systems • Payment Brands/Diamond Mind • Finalsite • Microsoft Office Suite • Google Workspace • Microsoft Dynamics/Grate Plains

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