Travel & Administrative Specialist Resume Title
Resume:
LOGESWARI
JAYABALAJI
********.**@*****.***
PROFESSIONAL SUMMARY
Resourceful Specialist offering expertise in problem-solving, data analysis and customer service. Adept at quickly learning new technologies and processes for driving success. Proven track record of successfully managing multiple projects and developing innovative solutions.
Bold Profile
SKILLS
• Customer relations
• Team collaboration
• Management collaboration
• Analytical thinking
EDUCATION
ETHIRAJ COLLEGE FOR
WOMEN CHENNAI, India •
06/2004
BBA
WORK HISTORY
LACTALIS India (Tirumala Milk Products Pvt Ltd) - HR – Admin Specialist
12/2023 - Current
Managed end-to-end travel arrangements for employees and top management across Pan India and international locations, ensuring cost-effective and policy-compliant bookings.
Coordinated domestic and international travel plans for Pan India employees, ensuring timely execution and adherence to company policies.
Liaised with travel consultants to organize complete travel services including flight/train bookings, accommodations, cabs, travel passes, and airport transfers.
Identified traveller priorities and streamlined travel processes for operational efficiency.
Enforced corporate travel policies and ensured compliance with guidelines; supported visa applications and formalities.
Handled all incoming travel requests and managed the associated processes from initiation to completion.
Maintained accurate records of travel-related payments, invoices, and bookings.
Managed travel expense reimbursements for corporate employees, including relocation-related expenses.
Oversaw cab bookings in alignment with company usage guidelines.
Delivered cost-effective travel planning across airlines, trains, transport, and hotels nationwide.
Prepared and maintained MIS reports for travel activities.
Generated group-level reports for air travel, hotel stays, and local transfers.
Coordinated with the finance team for vendor on boarding, including documentation and vendor code creation in ERP systems.
Supervised facility staff, contractors, and external service providers.
Managed administrative functions such as parking allocation, waste disposal, and building security.
Oversaw cafeteria operations and ensured service quality.
Monitored attendance of security and housekeeping personnel
(SIS & UDS), including electricians.
Validated admin and HR invoices; processed purchase orders(POs) and goods receipt notes (GRNs) for payments
Planned and executed employee engagement events including birthday celebrations, festival functions (Diwali, Pongal, Christmas, etc.), and team-building activities.
Coordinated logistics such as venue setup, catering, decoration, and communication for internal events.
Managed vendor relationships for event supplies and services, ensuring timely delivery and cost efficiency.
Created monthly celebration calendars and collaborated with HR for employee recognition programs.
Ensured cultural inclusivity and employee participation across all events, enhancing workplace morale and team bonding.
Validated daily MIS reports for hire cars and long-term rental vehicles, ensuring accuracy in usage, billing, and vendor compliance.
Monitored vehicle deployment, fuel usage, and driver logs to maintain operational efficiency and cost control.
Coordinated with transport vendors to resolve discrepancies and ensure timely submission of reports.
Maintained records for audit and compliance purposes, supporting monthly and quarterly reviews.
Collaborated with finance and procurement teams for invoice verification and budget tracking.
Verified employee travel expense claims against company policy and supporting documents to ensure accuracy and compliance.
Coordinated with employees and finance teams to resolve discrepancies and ensure timely reimbursements.
Maintained detailed records of travel expenses for audit and reporting purposes.
Used internal systems/tools to track, validate, and process reimbursement requests efficiently.
Supported monthly reconciliation and reporting of travel expenses for management review.
Coordinated with the finance team to book monthly provisions related to facility expenses, transport, and vendor services.
Ensured timely submission of required data and documentation for accurate financial forecasting and reporting.
Maintained records of monthly provisions for audit and compliance purposes.
Supported reconciliation of booked provisions with actual expenses to ensure budget alignment.
Acted as a liaison between admin and finance departments to streamline processes and resolve discrepancies.
ICRA Ltd - Sr. Executive Administration
02/2022 - 09/2022
Facility Management (Security & Housekeeping)
Supervising all facilities staff
AMC managing for office fixing and civil/electrical work coordination
Front Office, stationary and technical team (HVAC and Elec) management
Leave Management for Facilities staff
Inventory management, asset audits and new assets ID preparations
Lumina Datamatics Ltd - Sr. Executive Administration 05/2017 - 03/2019
Administrative activities involving purchase and maintenance of Stationary, Housekeeping materials, First Aid medicine
Manage vendor, receive quotations from the vendors, analyze and negotiate rates
Ensure all admin related activities are in Line with the internal process requirements & external audit compliance
– Coordinate with building Help desk for visitors
Handle office Petty cash
Ensuring smooth functioning of Housekeeping, Security, and Machinery/Equipment services -Experience in organizing internal events
Take care of joining & exit formalities
Providing fundamental requirements such as PC,
workstation, and required facility to the new joiners
Planning and Organize Event Management like employees Birthday celebrations, Ethnic Wear, Festival Celebrations, Team Building etc
Handling accommodation and logistic arrangements during Client & Senior Management Visit
Preparing monthly reports pertaining to office infrastructure cost and seat utilization
Admin SPOC for Female grievances clearance of all bills after due diligenc
Sysbiz Technologies Pvt Ltd - Executive - Administration 07/2012 - 08/2016
Ensuring smooth functioning of Housekeeping, Security, and Machinery/Equipment services
Proper checking of contract labor attendance
Maintaining the records of logs and confidential file system with high security
Scheduling and coordinating external & internal
events, induction programs, training & conferences
Developed comprehensive supply administration
policies, adhering to industry best practices.
Hanu Reddy Realty India Pvt - Front Office Executive 06/2010 - 04/2011
Responding to visitors & phone calls, take messages, and redirect calls to appropriate offices
Organize and maintain files and records
Oversee sorting and distribution of incoming mail
Prepare outgoing mail (envelopes, packages, etc.) Optimus Global Services Ltd (A Polaris Company) - Team Leader 12/2005 - 01/2009
Create an inspiring team environment with an
open communication culture
Set clear team goals & Motivate team members
Delegate tasks and set deadlines
Oversee day-to-day operation
Monitor team performance and report on metrics
Solutions Integrated Marketing Services Pvt Ltd - Customer Support Executive
10/2004 - 12/2005
Understanding the products and services provided by the company
Developing training lessons with service delivery systems
Managing a team of Customer Support Representatives
Supporting the customer through an email ticketing system and phone calls
Improved customer satisfaction by efficiently addressing and resolving inquiries, concerns, and complaints.
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