Project Management, budget control and report writing

CV OF SIYABONGA RICHARD MKHIZE

Name: Siyabonga Richard Mkhize also known as ‘Siya’

CONTACT DETAILS

Street Address: Unit 508, 86 Grayston Drive, Sandown, Sandton, 2196 Postal Address: Same as residential

Telephone number: 078-***-****

Email: ***********@*****.***

Date of Birth: 17 August 1984

Gender: Male

Marital Status: Single

Nationality: South African

Drivers License: C1

Health: Excellent

Professional Registrations: SACAP (CAT179); PMI-PMP (#MCon-PM557); SACPCMP (PCM29881); PSIRA (2921647: Grade A)

HIGH SCHOOL EDUCATION

School: Westville Boys High School

Level passed: Grade 12

Year obtained: 2001

TERTIARY EDUCATION

Institution: Sibongumusa Security Training Services Qualification: Certificate of Security Competence Grades E, D, C, B (Supervisor) and A (Manager) Year completed: February 2019

Institution: University of Kwazulu-Natal

Qualification: Competent Project Management Course Year completed: April 2014

Institution: Durban University of Technology (Previously known as Technikon Natal) Qualification: Degree of Bachelor of Technology in Architectural Technology Year completed: 2008

Subject passed: Applied Design IV, Housing IV, Office Practice IV, Principles of Urban Design IV, Structures IV, Theory of Design IV

Institution: Durban Institute of Technology (Previously known as Technikon Natal) Qualification: National Diploma in Architectural Technology Year completed: 2005

Subjects passed: Building Services III, Construction and Detailing III, Communication I, Experiential Learning, Office Practice III, Principles of Architectural Design III, Survey and Landscaping III, Studio Work III WORK HISTORY

Project Manager, TransWor Logistics (Pty) Ltd Nov 2024 – Present Responsibilities:

Project and Development Management:

Oversee and coordinate the successful delivery of multiple concurrent construction and development projects across different Industries namely infrastructure, real estate/ residential developments, high-end fit-out renovations and interiors, leisure, and fast-food retail (new builds and remodels) projects from inception to completion and world-class quality standards. Ensuring that short and long-term projects are completed on time, within scope, and on budget. Delivery of elegant projects with an emphasis on cost savings and smarter building initiatives through modern non- conventional construction technologies and materials, and supplier strategies without compromising quality and long-term performance of the building subsystems, products and materials. Fulfilling project advisory within the organization. Management of teams for conditional assessments on buildings for compliance and the buildings’ performance. Generating project management fees and profits from investment partnership opportunities. Facilitation of project partnerships with supply chain, franchisees, vendors, suppliers, contractors and consultants for smoother negotiations.

Collaborate with key stakeholders to define project goals, timelines, and deliverables. Monitor and manage project risks, resolving any issues during the project lifecycle. Manage investment partnership reporting for the respective projects. Incorporate Investment partnership trends and best practices into the development with the Development Manager. Enhance asset value by managing & delivering property developments that exceed industry standards. Ensuring and conduction research into industry trends. Collaborate with the development manager and asset management in respect to redevelopment and development opportunities.

Assist in ensuring a sustainable development pipeline for the Investment partnerships business in partnership with the Head of Investment Partners.

Ensure approval of payments within the levels of authority. Ensure development proposals, project administration, JBCC & other Development Agreements are updated and managed accordingly.

Collaboration with designers, sales team, space planners and facilities managers to ensure integrity of planning is incorporated in the design and construction phases of the projects. Review of architectural and engineering drawings to meet all standards, quality and regulations. Manage professional teams (Architects and drawing office; Structural; Geotechnical; Civil; Electrical; Mechanical/HVAC installations – Air-conditioning, ventilation, cooling, heating; Access; Acoustic; Environmental; Quality Surveyor; Fire; Ecologist; Water and Waste, Traffic, other) to ensure that installations, servicing, quality control and ongoing maintenance management is delivered timeously and within programme and development guidelines. Ensure that developments are delivered with good quality standards. Adhere to best practices in relation to procurement and associated contract administration and implement procurement guidelines aligned with the company’s procurement policy. Ensure effective management of risk and compliance Management to ensure compliance with all statutory building regulations, Town Planning schemes, green building policy, requirements for buildings that must be accessible to people with disability and youth development and, climate change legislation and regulatory framework. Value Engineering of development concepts & refinement to ensure “future-proofing” of the investments. Facilitate payment of property rates and taxes in various departments and stock. Ensure payments, collection of rental and user charges. Accurate reconciliation of payments, rental collection and user charges. Rendering of property administrative support services. Management of the properties’ asset registers.

Effective management of shared services (water, electricity, telephones, etc.). Ensure compliance with Occupational Health and Safety and other related prescripts. Team Leadership:

Build, lead, mentor, and manage the cross-functional teams, fostering a high-performance culture. Ensure the team is aligned with execution excellence and the company’s strategic objectives and development goals. Provide ongoing support, training, and professional development to team members. Systems and Process Management:

Develop and implement robust structures, systems, and new processes, materials and technologies to improve projects’ quality, cost-efficiency, effectiveness and sustainability. Lead the cross-functional teams with the management of the project management off (PMO) and creating tested tools and templates that drive consistency and excellence across world markets. Continuously evaluate and refine development processes to ensure best practices are followed. Ensure compliance with industry standards, health, safety, and environmental regulations. Operational Management:

Oversee the day-to-day operations and activities of the Development Department, ensuring smooth workflows and efficient resource allocation.

Manage department budgets, forecasts, and reporting to clients and management, ensuring financial targets are met. Alignment with company’s sustainability targets and commitment to greenhouse gas reduction. Collaborate with other departments (e.g., finance, supply chain, operations, legal, development management) to ensure the seamless integration of all development activities. Stakeholder Engagement:

Maintain strong relationships with internal and external stakeholders, including clients, trade contractors, architects, and consultants.

Ensure clear communication and collaboration across all parties involved in the development process. Strong commercial acumen and negotiation skills.

Strong communication of expected project pipelines, briefs, timelines and gather feedback with franchisees. Represent the company at industry events, conferences, meetings, and presentations as and when required. Continuous improvement of customer value, service and relationships. Passion for continuous improvement, innovation and sustainability in project management and design trends. Quality Assurance Specialist, Agrément South Africa March – Oct 2024 Reason for leaving: End of contract

Responsibilities:

Quality Assurance Processes:

Contribute to defining, investigating, and analyzing quality assurance problems, leading to an agreed definition of the problem to be addressed.

Participate in designing or developing solutions to quality assurance problems. Comprehend and apply advanced knowledge in quality assurance activities. Perform quality assurance activities as assigned by the group leader. Communicate clearly within the unit and with others on quality assurance activities. Address the reasonably foreseeable social, cultural, and environmental effects of quality assurance activities as the group leader instructs.

Contribute to meeting all legal and regulatory requirements and protect a person's health and safety during his or her quality assurance activities.

Conduct all quality assurance activities ethically. Apply sound judgment during quality assurance activities. Contribute to making decisions on all quality assurance activities. Adhere to Agrément ’s core process.

Policy, Procedures, and Standards by undertaking professional development activities to maintain and enhance competence in quality assurance.

Maintain strict confidentiality in all aspects of the client, employee, and quality assurance records, sensitive information and intellectual property rights.

Write annual quality assurance audit reports, investigation reports, and licensee audit reports and maintain supporting documentation.

Ensure all non-compliance is closed within the agreed time. Generate non-compliance report database.

Coordination of the correctness and submission of reports. Prepare and present Terms of Reference for new research projects and appointment of professional team of experts. Monitor the operational budget.

Preparation of draft letters, memos and due-diligence documents for management and the technical services unit. Checking, formatting and aligning of all documents prior to submission to various levels and committees within the organisation for approval.

Promote a culture of excellence in applying.

Quality Assurance in the Technical Division.

Ensure the Implementation of Risk Management Policies and procedures on Functions. Develop frameworks, guidelines and policies to promote innovative building technologies in the construction industry. Ensure adherence to the organisation’s policies, processes and procedures, and advise of any deviations. Performance outputs:

Assist the TGL in approving the certificate holder’s quality management system manual based on Agrément South Africa criteria.

Conduct annual factory/site inspections as per the quality assurance annual plan to verify implementation of the approved Quality Management System and compliance to specification in accordance with Agrément South Africa certificate. Assist TGL in approving licensees and qualified /applications installers based on Agrément South Africa criteria. Carry out the three-year validity reviews.

Keep, review and develop annual quality inspection records and quality control manuals. Keep records of the registered licensees.

Ensure completeness of documentation of all quality assurance activities. Follow up on issues concerning the use of Agrément Certificate (Site Investigations). Assist in compilation of all validity review schedules. Ensure adherence to set out steps/ process involved in the quality assurance activities. Assist the TGL in the management of the Quality assurance unit. Assist TGL to implement operational plan and sustainable growth & robustness of the Quality assurance unit. Ensure that quality assurance activities are done in line with Guidelines for the preparation of a quality management system for Agrément South Africa certificate holders and ISO 9001 QA management system principles. Liaise with stakeholders and deal with queries as they arise. Provide relevant support to stakeholders to ensure team objectives are achieved successfully. Maintain and manage links with existing clients to ensure the sustainability of the business; as well as raising the profile of Agrément South Africa nationally and internationally. Identify and advise on possible new business development strategies for the organization. Seek training and develop own skills.

Develop technical publications and training materials. Network and maintain links with specialists required to execute quality assurance activities. Monitor industry changes/developments and ensure that the unit is prepared for such developments. Quality Assurance Verification:

Carrying out factory, site and licensee audit.

Develop methodologies and carry out site investigations and evaluations to find the root cause of the problem. Investigate and develop methodologies for forensic engineering practices/ processes. Analyze and interpret amendment/update impact on certification requirements and Issue non-compliance notice where applicable.

Perform review/acceptance of responses to non-compliance notices. Perform and coordinate validity review as per Agrément South Africa’s criteria. Perform and coordinate licensee and qualified installers scheme audit. Technical Assessment:

Develop and perform technical assessments of conventional and innovative building systems to meet technical requirements. Advise and review corrective actions.

Provide inputs to the review and update of the technical requirements. Project management of special projects.

Advice on documentation to be completed.

Provide advice to technical staff as required.

Verify that assessment processes have been completed. Follow up on outstanding quality issues.

Participate in the certification approval process as a member of the Agrément Technical Committee, should a need arise. Technical Presentations:

Deliver technical presentations and publications at conferences, workshops and industry technical committees on Agrément and the benefits of certification.

Research:

Ensure the organisation, design, management and carrying out of all research projects for green building technologies; conventional and innovative building systems and technologies to enhance the service offerings of the organization. Research the performance of new and existing products, materials, systems and green building technologies. Research and develop appropriate remedial works technologies. Research and develop models for product performance (e.g. thermal, acoustics, condensation, fire, etc.). Develop action plans for future research work.

Monitoring of action lists from general and research meetings on behalf of management and, advise on urgent and important issues that require the management’s action.

Project Manager, Turnkey Interiors Sep 2023 – Feb 2024 Reason for leaving: Career Advancement

Responsibilities:

Oversee construction projects from beginning to end namely new and building maintenance projects. Manage the budget and estimate costs.

Determine the necessary equipment, materials, and manpower needed. Prepare reports regarding job status to management and internal and external stakeholders. Resolve any problems that may arise.

Ensure compliance with safety regulations, building codes and other associated legislations. Evaluate risks.

Collaborate with contractors, engineers, vendors and key team members of the project team. Ensure Compliance to SLA terms and conditions of vendors. Obtain the appropriate permits and licenses from authorities for construction sites. Plan construction operations.

Ensure all deadlines are met.

Delegate responsibilities.

Allocate and manage resources to ensure that they are available when they are needed throughout the construction and building maintenance projects.

Keep all stakeholders aware of the progress on projects and prepare progress reports regularly. Handle any environmental or local community issues that may come up during a project. Conduct site checks to monitor progress and quality standards. Business Development and Transaction Advisory Manager, Indigo Kulani Group Dec 2021 – Aug 2023 Reason for leaving: Career Advancement

Responsibilities:

Manage and prioritise multiple projects simultaneously as well as client relationships effectively and ensure customer satisfaction.

Initiate performance feedback sessions with client and report on same. Identify / Propose future business opportunities within the project/programme. Maintain territory and market knowledge.

Sourcing and funds management, fund raising and capabilities and enterprise development. Conduct needs and conditional assessments on buildings. Preparation of proposed floor layouts for space planning. Site origination, investigation, inspection, monitoring and evaluation of works for maintenance. Ensure effective work break down structure of projects with effective costing of activities. Development and approval of business cases, technical briefs i.e. clinical for all infrastructure projects in particularly health. Implementation and ensuring that appropriate business plans and procedures are developed and communicated to stakeholders.

Assist in developing project briefs and give support to the brief consulting team. Management of budget, strategic planning, risk and financial management, people management. Maintains professional and work ethics in the execution of the responsibilities. Assist with monthly updating of cost management and negotiations of project costs. Submit float reimbursement claims with supporting documentation within scheduled times. Risk Identification per project.

Analyse seriousness of potential consequences (i.e. project delays, costs, payment delays/non-payment). Manage risk – Reduce, Eliminate, transfer (Risk plans). Deliver projects in keeping with cost, quality, schedule and agreed criteria. Drawing management and understanding (all disciplines) i.e. architectural, structural, civil, mechanical electrical, etc.), advisory and quality check.

External communication (written and verbal) with project stakeholder through public hearings, meetings and report writing and compilation.

Asset Management, Project management, Programme management, Property Development management, Development Portfolio management and planning, Stakeholders management and engagement and, Operations and Facilities and Maintenance management on multiple sites simultaneously. Oversee all operations, develop, implement and maintain all processes and systems. Management of lease negotiations

Management, draughting and signing of lease agreements, Service Level Agreements, Non-Disclosure agreements and other contracts with multiple service providers.

Management all subscriptions, licenses, publications and other agreements. Oversee the cohesive operative of IT systems.

Tender proposition, evaluation, adjudication and appointment of professional teams, consultants and contractors. Appointment and delegating of tasks of day-to-day contractors for urgent repairs. Management of and interface with contractors, suppliers and internal / external stakeholders. Management the flow of design information and the professional team. Co-ordinate design work.

Coordinate and facilitate records management services. Management of facilities management, cleaning, catering, hygiene, security, remote camps, pest control, landscaping, gardening and other services.

Capability building and implementation of framework for a team. Client and Customer relations management.

Leadership, drive and direction to achieve specific business end results and goals within limited time frames. Leads, design and oversee program development and implementation from inception to completion. Organizing, designing, managing and carrying out research projects for green building technologies and conventional and innovative building systems and technologies to enhance the service offerings of our organisation. Provide strategic guidance to project managers and promote the achievement of client mandate. Development of programme to support strategic direction. Managing serviced land sales and leases of residential units to relevant customers and appointing required specialists (RFQs) on all projects.

Ensuring delivery of service by suppliers.

Manage office purchasing and procurement.

Manage office maintenance, equipment, suppliers and operations including refurbishment projects. Standardisation and effective execution of business policies and process controls. Identification and execution of process and policy improvement initiatives. Compile weekly, monthly, quarterly and annual reports for management and other stakeholders. Monitoring process reports for deviations from standards and ensures corrective actions are taken. Manage departmental communication resources and transport services. Manage onboarding of staff and performance (within our Property Development, Real Estates and Facilities Management, Tender, Technical Programme and Project Management and, Client Services departments) and identify training interventions and development for the staff.

System training and utilisation.

Upskilling of boarder teams on new systems and processes as and when required. Senior Architectural Technologist and Project Manager, Indigo Kulani Group Aug – Nov 2021 Reason for leaving: Advancement to higher position within the same organisation Responsibilities:

Overseeing of construction projects from beginning to end. Managing the budget and estimate costs.

Determining the necessary equipment, materials, and manpower needed. Preparation of reports regarding job status and progress. Resolution to all problems that may arise.

Ensuring of all compliance with safety regulations and building codes. Evaluation of all risks and mitigation strategies. Collaborate with contractors, engineers, suppliers and key team members of the project team. Ensuring of compliance to SLA terms and conditions Draughting of SLAs, Non-Disclosure Agreements, contracts and appointment letters. Obtain the appropriate permits and licenses from authorities for construction sites. Planning of all construction operations.

Ensuring that all deadlines are met.

Delegation of responsibilities to relevant resources. Allocation and management of resources to ensure that they are available when they are needed throughout the construction projects.

Ensuring that all stakeholders are kept aware of the progress on projects and prepare progress reports regularly. Handle any environmental or local community issues that may come up during a project. Conduct site checks to monitor progress and quality standards. Leading in the development of project objectives, work plans, timelines, and implementation schedules. Management and tracking of all activities in the project lifecycle and reporting to the investors, project sponsors, executives, user-departments, other.

Preparation of progress reports and diversions from projects plans, budgets and schedules. Control and coordination of interdependencies between all project stakeholders. Maintaining of relevant project schedules and document tracking systems. Updating and ensuring compliance to the internal Quality Management System. Branch and Project Manager, Pheko Architecture (Pty) Ltd Jan 2019 – July 2021 Reason for leaving: Career Advancement

Responsibilities:

Planning, defining the scope of the project and controlling changes. Formalising acceptance of the scope by stakeholders. Planning, defining the schedule of the project and controlling changes. Planning resources, estimating cost, allocating project budget and controlling changes to the budget. Maintain quality planning, quality assurance and quality control for the project. Identifying, documenting and assigning project roles, responsibilities and reporting relationships. Ensuring timely and appropriate generation and dissemination of project information. Effectively conduct research into and make use of appropriate existing intellectual property as relevant to assigned project tasks.

Deliver & Support.

Deliver projects in keeping with cost, quality, schedule and agreed criteria. Identify, assess and manage project risks, which could result in time or cost overruns or failure to deliver products which are fit for purpose.

Community involvement and assisting social facilitator. Co-ordination of monthly progress meetings with all the relevant stakeholders and providing attendance registers and signed minutes to the clients.

Monitoring the overall site construction with the view of forecasting risks and challenges, and implementing remedial actions. Monitoring the performance of contractors and consultants to achieve targeted completion dates. Managing successful project closure including snagging, final accounts and the submission of close-out reports. Submission of approved as-built drawings, operation and repair manuals, guarantees and warranties. Monitoring of defect rectification during the defects liability period. Manager: Building Control and Signage, Msunduzi Municipality Oct 2014- Dec 2018 Administrative Unit: Sustainable Development & City Enterprises Process Unit: Town Planning & Environmental Management Reason for leaving: Professional Development

Responsibilities:

Forward Planning:

Development of strategy, policy and frameworks. Leading, identifying and defining the immediate, short and long term objectives/plans associated with developments, administration and communication of Building Control and Signage department comprising of the following departments: Building Plans Assessment/ Plan Approval Section, Building Inspectorate, Law Enforcement and, Outdoor Advertising and Signage Section. Control the outcomes associated with utilisation, productivity, high performance and efficiency of officials in the process of building plan turnaround times and sound service delivery excellence within the section and other relative departments. Achieve monthly targets as per Strategic Delivery And Budget Implementation Plan and, Performance Agreement. Facilitation of project meetings.

Management of Building Activities and Building Development of Msunduzi. Planning to ensure compliance with reporting cycles, document management and compliance to work codes and conducts of employees.

Budget Control:

Preparation of capital and operating estimates and manage and monitor/controlling of expenditure against approved budget allocations.

Meet yearly budgets and preparation of financial progress reports. Improving and maintaining Service Delivery Standards, innovation and stakeholder relations– Managing and controlling the planning and operational efficiency of specific approaches associated with delivery of core services. Preparation of procurement documentation.

Provide input into budget of business unit in order to comply with the MFMA as well as PFMA to ensure effective management of the budget within the sub-unit.

Legal Procedures:

Distribution of functional and operational information on the immediate, short and long term objectives and current developments, problems and constraints. Ensuring governance and statutory compliance to Legislation with Internal Audit. Ensuring Council Resolution implementation. Undertake administrative duties in support of the Sub-Unit’s risk management aspects for efficient and effective administration of the Sub-Unit.

Administration (Project, Contractor and Construction Management): Coordination of specific administrative and reporting requirements associated with the key performance and result indicators of the functionality. Oversee quality control and technical support of projects managed and produced by staff in the division. Provide technical advisory services to the investors, municipality and sector Departments’ initiatives in renewable and sustainable energy projects in particular alternative building technologies. Law Enforcement and Prosecutions functionality.

Ensuring a streamlined process for outdoor advertising in Msunduzi and ensuring a sustained revenue model for the benefit of the City of Pietermaritzburg.

Addressing complaints regarding development and Wayleaves applications directly with the Mayor’s office. Managing and facilitating the building and urbanisation process, Plans Approval Committee and Presidential Imbizo and Ingonyama Trust Project Initiatives with the Department of Human Settlements and other implementing agencies. Providing adequate training and updating of requirements for Consultants and Professionals with regards to latest Municipal Building and Signage Bylaws and Legislature.

Providing a client and customer orientation and focused advisory service that proactively engages with investors and developers.

Carrying out the duties of Senior Manager: Local Economic Development, Senior Manager: Infrastructure Planning & Survey and Manager: Real Estate & Evaluations from time to time and when required in Acting capacity. Control Works Inspector: Structural, Department of Public Works (North-Coast Region) Jan 2014 – Sept 2014 Reason for leaving: Career Advancement

Responsibilities:

Manage the process of identification of needs, minor new services and requirements for minor new work and repairs to existing work by ensuring that customer complaints are investigated and followed-up. Property and Facilities Management for all facilities belonging to ten government departments within the North-Coast Region: Arts & Culture, Social Development, COGTA, Agriculture, Public Works, Education, Transport, SAPS, Human Settlements and Non-Schools (Abet Centres and FETs). Facilitate, co-ordinate and control the implementation of maintenance work and, oversee facilities planning in the district. Ensure that the relevant project documentation (the records and filing process) for existing structure is compiled, through the District Office.

Manage the activities of contractors and consultants through inter alia the following services at the District Office (Project, Contracts and Contractors Management). Provide guidance in quality control

Contact this candidate