Administrative Assistant Department
Resume:
HELEN M SMITH
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EXPERTISE
DER (Designed Employee Rep for Non-DOT Drug and Alcohol Testing (DISA, ASPA and TPS Alerts)
OSHA 30 General Industry Certificate
SHRM Certified Professional
ISNetwork Administrator
Avetta Administrator
PEC/Veriforce Administrator
OQSG Pinion Administrator
TPS Alerts Administrator
Safe Work Solutions Administrator
Customer Service oriented
Experience in the Oil and Gas Industry and Engineering
Shipping and Receiving Clerk
Experience with Government healthcare (Federal) COBRA, PBGC benefits ATAA, and TAA
Excellent organization and communications skills verbal and nonverbal
Detailed oriented with the ability to multi-task, and time management skills
Excellent skills in training of less experienced or temporary staff
Accounts Receivables/Payables
SAP Training and experiences
Successful in setting up team building projects
Successful in selecting and introducing new procedures for motivating team RECENT EXPERIENCE
GATE Energy (Gibson Applied Technology & Engineering, LLC) 09/2012-03/2022 HSSE Administrator
• Provide general clerical and administrative support for HSSE team, as required
• Provide HSSE information to current employees and new hires by answering communications, referring special communications to appropriate person or department
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• Active role in formulating methods to improve HSSE polices, practices and recommend change to management as needed
• Asist in development and implementation of various HSSE programs, culture initiatives and other HSSE related projects as needed
• Prepared and maintain HSSE files: Medical (OGUK & FFD) physicals, drug and alcohol screening, random drug testing, and training and training records
• Maintained ISNetwork, PEC/Veriforce, Avetta and/or equivalent, and complied reports from online databases as required
• Enter man-hours, TRIR and LTIR monthly, quarterly and annually into ISNetwork and other client systems as required
• Participate in HSSE program: liaison for HSSE and HR Department
• Run FBI backgrounds
• Ensure all field locations have required Federal and State safety posters in place
• Conduct HSSE New Hire Orientation for all employees; proficient delivery both in person and or remote (i.e.MS Teams)
• Give orientation tour of office to new employees, (i.e., showing all emergency exits, first aid kits, AED’s and fire extinguishers)
• Ensure new employees are setup with HSSE essentials (i.e., HSSE Handbook, Safe Work Solutions CBTs, and orientation, etc.)
• Responsible for adhering to GATE Energy policies and procedures in a positive manner
• Schedule all random Non-DOT drug and alcohol screening for all W-2s and 1099s (using Form Fox) DISA
• Schedule all pre-hire physicals and physical renewal (2 years Non-DOT OGUK/FFD as required by client), W-2s and 1099s
• Maintain First Aid, AED, Fire Extinguisher and other safety related office equipment and supplies
• Schedule employees for technical job-related skills training i.e. CBTs in Safe Work Solutions, ISNetwork, and 3rd part training locations (both Texas and Louisiana), T-HUET w CAEBS, BOSIET, FOET, Rig Pass and Safe Gulf Safe Land as required for GoM
• Maintain quarterly office onsite inspections
• Update training for DER annually
• Prepare and analyze metrics to support organizational and business decisions
• Provide support for other HR functions, including safety, first Responder training, etc.
• Perform Fire Warden duties
• HSSE special projects, i.e. set up new medical/drug testing facilities through DISA (Non- DOT)
• Other duties as assigned
PREVIOUS EXPERIENCE
Accenture<
Health Plan Administration Analyst, Houston, TX 12/2004 – 04/2010 HELEN M SMITH
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Contract work for US Treasury Department (IRS) for ATAA, TAA, COBRA and PBGC Benefits
• Outreach to new HPAs (Healthcare Plan Administrators), relative to enrollment in the HCTC (Health Care Tax Credit) program by explaining payment options, payment cycles, and presentation of an overall program view.
• Outreach to HPAs to resolve payment and returned funds issues.
• Maintain internal working reports to support the HPA set up and maintenance process.
• Assist team lead and/or manager as requested in the development and maintenance of desk documentation within team’s scope of responsibility.
• Participated in the identification and development of program improvements.
• Actively interfaces with internal and external parties, including but not limited to Accenture, Government Agencies, and the Health Plan Administrators.
• Process returned funds from HPAs that were returned back to US Treasury Department.
• Processed mail received via FedEx from US Bank (made copies of checks and disburse accordingly) daily
Welker Engineering Company (ISO 9001)
Sales Engineer Administrative Assistant Sugarland, TX 08/2002 - 10/2003 Department Assistant for five Engineers (locally) 7 Engineers (worldwide), one Marketing Manager, one Sales Manager, and five Salesmen.
• Sole responsibilities were typing correspondence for Sales Manager, Engineers, Marketing Manager, and Salesmen.
• Coordinated travel reservations along with lodging for meeting in town and out of state.
• Set up meeting providing the necessary documents for meeting.
• Process expense reports and prepared cost-tracking reports for Department Manager. ATI FIRTH STERLING (ISO 9001)
HS&E Department Assistant Houston, TX 05/2001-06/2002 Department Assistant for Branch Manager, Sales Manager, HR Manager and HS&E Manager
• Assisted with all OSHA safety compliance and training.
• Kept track of MSDS (material safety data sheets).
• Set up all required medical screening for new hires.
• Created and maintain innocent reports in Access database.
• Kept record of required training and medical exam (which included drug testing) of new hire and current employees.
• Processed Workman’s Comp claims.
• Created and implemented reports for HR Manager.
• New Hire orientation and new hire package
• Order and replenished all safety equipment/accounts receivables HELEN M SMITH
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EDUCATION
Ashford University (online), Clinton, IA, BA/BS Business Management, Human Resource Management, GPA 3.50:
09/2010 - 02/2013
Davenport University fka Great Lakes Jr. College of Business Associated of Arts in Business (Legal Assistance)
09/1985 -06/1987
RECENT PROFESSIONAL DEVELOPMENT
Chairperson for the GATE Safety Committee, Fire Warden (certificate) Events and Meeting Committee Lead for Accenture OGP Community (POWER), Communication Lead for Accenture HCTC PAC Committee, member of the Accenture ECO team, Team Lead for Exel Logistics Association Relations Team. Member of the Pink Ribbon and Avon Walk for Breast Cancer, and Susan G, Komen. Volunteer work for the homeless shelter, and Child Advocacy
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