Legal Receptionist Administrative Assistant

Monika Green

*****.********@*****.*** Tampa FL - 813-***-****

SUMMARY OF SKILLS & QUALIFICATIONS

Legal Receptionist

Notary Public

QuickBooks: SAP Concur, DocuSign

Office Services

Employee Onboarding

Multi-Tasking Skills

Detail-oriented & Organized

Notary Public

Concierge

Microsoft Office

PROFESSIONAL WORK EXPERIENCE

Johnson Pope Bokor Ruppel & Burns LLP – Tampa, FL 2020 – 2022

Legal Receptionist / Office Services

●Welcome clients and visitors upon arrival at reception.

●Answer, screen, and forward phone calls in a professional manner.

●Assist clients and visitors with the location of legal staff.

●Schedule and confirm appointments and conference room assignments..

●Observe business etiquette, and maintain a professional appearance.

●Direct the flow of mail, faxes, and deliveries to reach the intended recipients.

●Order and replenish office supplies.

●Assist with copying, scanning, faxing, emailing, note-taking, and travel bookings.

●Prepare meeting facilities, and arrange refreshments, if required..

Salesforce – Tampa, FL 2015 – 2020

Receptionist/ Office Services

●Ensured high delivery of the Salesforce brand through daily hospitality support for visiting C-suite executives, and daily staff operation support of 48 engineers along with hosted employees and vendors.

●Followed best practices for operational processes to ensure strong event coordination, engineer onboarding, vendor management, and corporate multi-office collaboration

●Reviewed financial statements, sales, activity reports, and other performance data to measure productivity and goal achievement to identify areas needing cost reduction and program improvement

●Directed and coordinated activities of businesses and departments concerned with the production, pricing, sale, and distribution of products

●Directed administrative activities directly related to making products and providing services

●Prepared staff work schedules and assigned specific duties

●Monitored suppliers to ensure that they efficiently and effectively provided needed goods and services within budgetary limits

Price Water House - Tampa, FL 2012 - 2015

SR. Administrative Assistant

●Provided daily administrative support for over 1,000 employees through Human Resource team collaboration for contractors, employees, and new-hire onboarding

●Ensured access badges were received and campus tours were executed daily and weekly

●Managed and maintained executives' schedules, making travel arrangements for executives prepared invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, and presentation software

LaCava & Jacobson P.A. – Tampa, FL 2009 – 2011

Legal Receptionist/File Clerk

●Answer and transfer calls to the appropriate person sign for all deliveries and prepare outgoing mail

●Schedule conference rooms and staff meetings

●Completed daily filing of all legal correspondence for commercial taxes, interim proceeding cost management and medical providers case daily & weekly management.

●Assisted clients with meetings and proceedings as required through email, mail, and phone as requested by office partners.

●Prepared, proofread, and processed legal documents, such as summonses, subpoenas, complaints, appeals, and motions

●Mailed, faxed, and arranged for delivery of legal correspondence to clients, witnesses, and court officials

●Receive and placed telephone calls, scheduled and made appointments

●Organized and maintained law libraries, documents, and case files

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