Administrative Assistant Executive

Luann Bonifanti

**** ****** **** *-****: *********@*****.***

Plymouth Meeting, PA 19462 Telephone: 610-***-****, 267-***-****

PROFESSIONAL SUMMARY

Professional Executive Assistant who has provided support to senior level executives. Responsibilities have included correspondence, travel arrangements, scheduling, project work, calendaring, greeting visitors, communicating with clients and vendors, handling highly confidential information. Possesses superior communication skills, solid technical skills, strong work ethic, builds client relationships, committed to excellence. Dedicated, loyal team player who is a strong contributor.

PROFESSIONAL EXPERIENCE

U.S. Bank, Horsham, PA via RussellTobin and Associates, LLC, NY, NY July 2022 to December 2022

Executive Assistant (contract position)

Provide administrative support to 4 Senior Vice Presidents in the Integrated Marketing Department

Coordinate/schedule meetings and appointments for Senior VPs, compile/create Outlook distribution lists, assemble/edit organizational charts, interface with property management and vendors

Assist with new hires and exiting employees, ship returned computer equipment to warehouse, process invoices

Order supplies, sort/distribute mail/deliveries, problem-solve credit card issues, utilize DocuSign to obtain signatures

Vanguard, Malvern, PA via Randstad Technologies, Atlanta, GA August 2021 to July 2022

Enrollment Coordinator (Contract Position)

Process enterprise-wide enrollments at an international investment advisor

Ensure clients are receiving appropriate level of care and benefits through Personal Advisor Services

Retirement Advisory Services Corp, Ft. Washington, PA March 2008 to May 2020

Assistant Office Manager/Executive Assistant

In addition to duties noted in Administrative Assistant below:

Schedule all client appointments for financial advisors; coordinate employee 401k enrollment/education meetings for managed plans

Collect, assemble, bind needed documents/reports and driving directions for all client meetings

Assist in lease negotiation of various office equipment

Prepare and submit advertising submissions for compliance and perform related record-keeping in Salesforce

Ensure operation of office equipment and services/troubleshoot malfunctions/call for repairs

Liaison with various vendors for upkeep of building/phone/alarm system/and other equipment

Coordinate annual Phillies outing

Assist in new employee orientation

Administrative Assistant/Executive Assistant September 2001 to March 2008

Provided Executive Assistance to CEO and COO

Assist owners with travel arrangements

Manage front desk, receive visitors, route calls

Create, disseminate, instruct in office procedures, i.e. phone and fax services

Distribute incoming mail and deliveries

Prepare outgoing mail/packages, scan and save

Create/update/maintain mailing lists/database in Constant Contact, Advisors Assistant

Execute marketing mailings such as newsletters and firm updates utilizing mail merge function

Order office supplies/stationary and monitor inventory

Create/type/process Word, Excel, Publisher, Power Point, Adobe documents, including

employee handbook, company brochures, letterheads, forms with company logo/formatting, holiday greeting to customers, correspondence and product comparisons

Set up annual employee holiday and anniversary celebrations

Order all promotional items for the company

Other duties as required

Luann Bonifanti

PREVIOUS EXPERIENCE

Avnet/Bell Microproducts Inc., Langhorne, PA

Product Marketing Assistant (Contract Position)

Assist purchasing managers at a computer product distributorship

Place drop ship orders, create PO’s

Expedite/track shipments, obtain vendor invoices

Request order billing/enter new part numbers/make changes to product database

VIR Linear Switch, Southampton, PA

Sales Coordinator (Contract Position)

Prepare product quotes for customers

Enter 500+ products to WWW catalogue

Create new layouts and contact reports for customer database

Expedite orders, execute mailing

Liaison with distributors

Merck via C3i/Telerx, Horsham, PA

Customer Service Specialist, Sales (Contract Position)

Process inbound call requests from health care professionals seeking drug samples and sales representatives

Yuasa Battery, Inc., Ivyland, PA

Sales/Service Coordinator (Contract Position)

Prepare bills of lading

Manage inventory, monitor shipping

Input data

Assist customers with product reservation, problem resolution, and order status

Prepare payroll/sales/service reports

Correlate engineers’ data

Operate plotter

Reset filing system

Execute mailing to 2,000 recipients

Greenwich Services, Inc., Adult Training Facility, Philadelphia, PA

Program Supervisor/Program Specialist

Ensure the smooth running of the daily program at an adult training facility serving medical fragile individuals with developmental and physical disabilities

Barber Resources for Delaware Valley, Philadelphia, PA

Qualified Mental Retardation Professional (QMRP)

Programmatic and supervisory monitoring of 24-hour community residences for adults with developmental disabilities.

COMPUTER SKILLLS

Microsoft Word, Excel, PowerPoint, Publisher, Outlook, Teams; Adobe; Salesforce; DocuSign; Constant Contact; Advisors Assistant; ACT

EDUCATION

Bachelor of Science cum laude earned at the University of Scranton, Scranton, PA

Major: Human Services

Contact this candidate