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Entry Clerk Administrative Assistant

Kingsport, TN
November 14, 2022

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Tammy Jayne

*** ****** ****

Fall Branch, TN ****6

423-***-**** Email:

Career Knowledge

I am dependable, hard-working, multi-tasker that is an all-around asset to an office. I possess a wide variety of accounting and administrative abilities and a vast knowledge of computers. I bring many years of office experience and eager to learn new experiences.

Summary of Functional Skills

Accounts Payable/Receivable Inventory

Human Resources Payroll

Customer Relations Communication/Organizational Skills Deposit Slips Handling Cash / Counting Cash Drawer Software Knowledge

AS400 QuickBooks PeopleSoft

Peachtree Accounting MS Word, Excel & Outlook 10 Key RouteMatch SmartOffice Lawson

Nero CD Burning System Sage ImageRight

Penta ScanSnap Organizer Legacy

SAP Certify Coupa


September 2021 – July 2022 (Administrative Assistant) BAE Systems USA, 4509 W. Stone Dr. Kingsport, TN 37660 423-***-****

Input employees hours in Kronos

Daily input maintenance notes for each work order that was completed

Create purchase order request

Create preventative maintenance orders

Order supplies thru Coupa

Pun in P-Card expenses using Concur

Order office supplies in Coupa

November 2018 – February 2021 (Accounts Payable Specialist) Skandia Window Fashions, 270 Crossway Rd, Tallahassee, FL 32305 850-***-****

Match invoices to purchase orders / packing slips for 2 companies– If there is a problem with pricing or o receiving, I contact purchasing

Post invoices in SAP for 2 companies

Run a weekly check run for 2 companies

Download invoices for Fedex, Wright Fuel, AT&T

Work up excel spreadsheet for AT&T, Wright Fuel, TSG Freight

Keep up a spreadsheet on re-occurring invoices

Set up new Vendor accounts

Back up to Accounts Receivable which include the following duties -

Post credit card and check payments for our sister company

Run credit cards

Collection Calls for our sister company

Release orders

Set up new customer accounts for our sister company

Journal Entries

Admin for Certify program

September 2017 – November 2018 (Unemployed)

July 2017 – September 2017 (Administrative Assistant-Temp Position) Cardinal Staffing Agency, 3375 Capital Circle NE #3, Tallahassee, FL 32308 850-***-**** Assignment location: Quest Engineering & Failure Analysis, 1937 Raymond Diehl Rd, Tallahassee, FL 32308

Assisted human resources with on boarding of new employees. (Completion of Tax and Insurance Forms. Identification cards, assisted with orientation. Validate employment history and references)

Clerical duties such as typing, maintaining office supplies, copying, faxing

Generate Monthly Statements

Drafting transmittal letters and other routine correspondence

Manage Presidents daily calendar

Producing agenda and taking minutes

Send memos

Set business meeting agenda, itinerary and scheduled flights and hotels

Prepare and organize file for deposition

Prepare and organize file for trial

Receive mail, separate and deliver

February 2016 – June 2017 (Accounts Payable Specialist) Mountain States Health Alliance, 1106 W. Market St., Johnson City TN 37604 423-***-****

Process invoices for payment (Pre-code invoices before routing them out to departments for o approval), make sure the PO matches the invoice (pricing, items ordered and quantity), weekly check runs, review statements from vendors, scan/upload documents into ImageNow November 2015 – January 2016 (Data Entry)

ETeam Inc., 1001 Durham Ave, S. Plainfield, NJ 07080 732-***-****

Data Entry Clerk at Deloitte – Supervisor: Lorri Holt 423-***-**** – Duties: Enter Medicaid invoices, scan/upload documents into system

November 2013 – September 2015 (Accounts Payable/Receivable, Administrative Assistant, Shipping Clerk) Atwork Personnel, 378 Marketplace Dr, Suite 3, Johnson City TN 37604 423-***-****

Shipping Clerk at Crown Laboratories – Duties: Receive returns and process for putting back into inventory, keying in shipping orders, filing, picking and packing small orders

Accounts Receivable at NN Ball and Roller – Duties: Posting payments as they came in each day and collections

Accounts Payable/Payroll at First TN Human Resource Agency – Duties: Issuing purchase orders, entering invoices for payment, weekly check run, payroll (inserting hours, holiday pay, vacation and sick time on an excel spreadsheet)

Distribution Clerk at Dentsply – Duties: Research files for information to put on and excel spreadsheet

Accounts Payable at AGC Glass Plant – Duties: Scan documents into system then indexed into AS400

Accounts Payable at City of Kingsport – Duties: Sort and open mail, match invoices to purchase orders/receivers, enter invoices into AS400, weekly check run May 2012 – April 2013 (Administrative Assistant)

Consolidated Pipe and Supply, 2501 S. Wilcox Dr., Kingsport TN 37660 423-***-****

Answer phones, open and sort mail, posted orders in system for billing purposes, inventory control and filing

November 2008 – May 2012 (Accounts Payable)

Wellmont Health System, 1905 American Way, Kingsport TN 37660 423-***-****

Open mail, post invoices in system (If something didn’t match then turned over to purchasing to check on quantity/pricing issue), weekly check run, scan/upload documents Other Experience/Interests

Hamlett-Dobson Funeral Home (Elite Mfg and Personnel) – 1 yr – Administrative Assistant (Typed memorial folders for tho se that had passed away, filing, making CD’s of photos for families, faxing) Banta Southeastern – 2 yrs – Accounts Payable

G & K Services – 1 yr – Service Coordinator

Nickels Performance – 2 yrs – Accounts Payable

Appalachian Railcar – 1 yr – Office Manager (Kept track of inventory, ordered items for office, assigned PO’s for product to repair train cars, human resources) Pet Dairy – 7 yrs – Accounts Receivable (Post checks to customer accounts, sent out weekly & monthly statements, set up new customers in AS400, called customers to collect on past due invoices) I also have experience in payroll (Quickbooks for F&L Livery and Limo Services), Purchasing and Human Resource


Mr. Robin Coggins

4345 Cherokee Rd.

Jonesborough, TN 37659


Ms. Nicole Buchanan

Tallahassee, FL 32305


Mr. Tim Rice

270 Crossway Rd

Tallahassee, FL 32305


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