Executive Assistant Legal Secretary

Alessandra (Sandy) Capella

Austin, Texas *****

Cell: 650-***-****

********@********.***

Administrative professional with over 35 years extensive experience as a legal secretary, administrative and executive assistant, office manager and secretary. I have a personal commitment to high standards of integrity, am committed to fine work ethics and to attainment of goals and objectives. I am seeking a position of Office Assistant or Office Specialist on a full-time or part-time basis, preferably contract.

Summary of Qualifications

Extremely efficient and well organized with excellent writing and communication skills.

Responsible, dependable, self-reliant, confidential, team player.

Customer service; heavy interaction with clients.

Proactive, able to prioritize and meet deadlines.

Strong ability to interact positively with all levels of management.

Extensive experience in document preparation, proofreading, customer service, travel arrangements, payroll, expense reconciliations and reimbursements.

Experience at computer companies (Tandem, Apple, HP); biopharmaceutical (SmithKline and Baxter Healthcare) and Sanderling Ventures.

Typing 85 wpm; Shorthand.

Proficiency in Microsoft Office Suite 2016.

Professional Experience

Administrative Assistant (Contract) 12/16/21 – 4/1/22

Austin Independent School District

Austin, Texas

Assisted the Supervisor of Procurement and Contracting with correspondence, spreadsheets, PowerPoint presentations for meetings, phone calls, tracking bids, notifying those selected and returning bids to those not selected, various other requests and responsibilities as they arose.

Administrative Assistant (Contract) 10/29/19 – 4/30/20

Lower Colorado River Authority

Austin, Texas

Assistant to the Director of Parks and staff with extensive computer documents, collecting monthly reports from Park Managers for end-of-month compilation on Excel spreadsheets, setting up, organizing and maintaining file room for all Parks binders and information for the past 10-15 years; handling secretarial requests from Park Managers and their staff in three different Austin regions. This was a remote position for the last two months, due to COVID.

Budget Specialist (Temp Assignment) 5/3/19 – 5/23/19

Austin Independent School District

Austin, Texas

This was a special short-term assignment supporting the Executive Director and her assistant in overseeing state, federal, private grant budgets and compliance. Notified bidders when they are approved. Scanned all grant paper files online to paperless environment from numerous binders. Backup for telephone and assistance to other staff with numerous requests for office production.

Executive Assistant 11/08/17 – 4/27/18

Department of Homeland Security

Federal Emergency Management Agency (FEMA)

Austin, TX

This was a six-month contract position assisting the Supervisor of Housing for Hurricane Harvey. Had Security Clearance. Set up meetings for the deployment staff, organized travel; correspondence, supplies and other general office responsibilities as they arose.

Legal Secretary/Admin. Assistant 7/14 – 7/17

Goodwin Procter LLP, Redwood City, CA

Legal Secretary to 2 partners in Corporate Law and two paralegals. Assisted attorneys and clients with securities matters, mergers and acquisitions, venture capital financings, initial public offerings and general corporate matters.

Corporate Executive Assistant/Legal Secretary 7/92 – 2/10

Wilson Sonsini Goodrich & Rosati, Palo Alto, CA

Provided assistance with Corporate Governance & Securities for busy Senior Partner, Associate Attorneys and various Senior Paralegals, primarily for emerging growth companies at every stage of development, from startup to initial public offerings, including:

Created/revised and proofed key transactional documents for IPOs, formations, mergers and acquisitions, debt financings and restructurings

Heavy phone, customer service and e-mail interaction with clients

Managed Outlook calendars and tickler system, mass mailings, travel arrangements, prepared agendas and took minutes at various client board meetings

Set up and maintained client files and working group lists

Extensive data processing and document review; preparation of file transfers

Reviewed prebills; prepared daily time entry, expense reports; coordinated travel/lodging

Prepared scripts and PowerPoint presentations for various PLI, State Bar & ABA conferences

Kept current BCI database of directors, officers and shareholders for client files and mailings

Team Coordinator and mentor to new hires and co-workers in my practice group.

Education and Affiliations

San Mateo Legal Secretaries Association

Palo Alto Legal Secretaries Assn. (former Corporate Recording Secretary, Hospitality/Reservations Chair and Bulletin/Website Editor of The Pleading Paper, a monthly online publication)

References furnished upon request.

Contact this candidate