Resume

Personal Assistant Secretary

Location:

Benoni, Gauteng, South Africa

Posted:

September 20, 2022

Contact this candidate

Resume:

Silvina Rosa Pereira Da Gama

PROFESSIONAL PROFILE

WORK EXPERIENCE

An accomplished and dynamic professional with over 37 years’ working experience across various industries. Well known for my ability to meet, achieve and exceed company and customer objectives.

I am a self-starter who is goal-driven, dynamic and passionate with a high level of integrity in my dealings with people and business. I am an excellent communicator and networker with well-developed interpersonal skills.

I have the ability to form trusted relationships with subordinates, clients as well as superiors.

I am currently seeking a position within a well-established company where my skills will be of value as well as reach career advancement.

Positions:

Executive Secretary, Personal Assistant, Admin

CONTACT

+27-79-879-****

adsnkz@r.postjobfree.com

Johannesburg, South Africa

Executive Resume Profile

PERSONAL

ID: 691***-****-** 3

Citizenship: Republic of South Africa

Gender: Female

Transport: Own

Driver’s License: Code 08

Languages: English, Afrikaans & Portuguese

Availability: Immediately

Relocate: Nationally & Internationally

Senior Executive Secretary / Office Administrator

Putco (Pty) Ltd

20 August 2021 – Present

Duties:

Secretarial and administration functions, to support the effective functioning of the Corporate Director, Technical Executive, Personnel Services Executive and Labour Relations Executive offices.

Maintain executive’s schedules / diaries and plan / schedule meetings / appointments.

Management / booking of meeting rooms, setting up meeting rooms / boardroom and auditorium.

Liaise with directors, executives, managers, employees, customers and suppliers and other stakeholders including industry associations such as SABOA, COBEO, SARPBAC, and BIRF.

Prepare agendas and attend to all meeting arrangements (contact and virtual meetings) including setting up dates and times for meetings, issuing of electronic invites and virtual meeting links and liaising with attendees on availability and attendance.

Handle confidential company documents and information ensuring that it remains secure.

Prepare payment requisitions and liaising with Accounts regarding payments of accounts.

Maintain electronic and paper records and comprehensive filing systems and archives ensuring that information is organised and easily accessible.

Conduct research and prepare presentations or reports as assigned.

Statistics related to management accounts and cost control.

Printing and compiling document packs for CCMA cases / Lawyers / meetings.

Monitor office and clinic supplies; control stationery / photocopier toner / paper and functioning.

Arranging refreshments or lunch for meeting attendees.

Receive and screen phone calls and dealing with queries and complaints.

Receive visitors and accompanying them to meeting venues and provide general support to visitors.

Maintain various management control and statistical registers and managing deadlines for submissions.

General control of office regarding cleanliness, admin duties and efficient functioning.

Any other duties associated with a secretarial and administrative position.

TECHNICAL

MS Excel

MS Word

MS Outlook

MS PowerPoint

Internet

SAP

Junior Project Manager / Project Administrator - Valpre Project (Contract position only)

ABSA Group Limited

29 January 2018 – 28 June 2020

Duties:

Assisting with Projects involved with the separation of Absa from Barclays.

Working in the IS Department within the Valpre Project.

Checking financials for projects on SAP.

Status Reports on a weekly basis.

Updating the Book of Audit Report monthly.

Updating the SharePoint Folder.

Raising PO’s on SAP & processing Invoices for payment.

Change Control Notes for any changes within a project.

Chasing up on the approval from Management of the relevant departments.

Assisting PM’s with admin requirements.

Admin with regards to the migration of emails to the new domain.

Ensuring IT migrate the correct users at the required time.

Requesting access to SharePoint for new employees.

Ordering of stationery and other office items through SAP.

Compliance Officer / Remuneration & Benefits Administrator / Personal Assistant to General Manager

Eurasian Resources Management Group South Africa (Pty) Ltd (Mining Group)

1 November 2011 – 10 August 2017

Duties:

Assisting with Disciplinary Hearings & Sexual Harassments, etc.

Checking all Vendors / Suppliers before engaging with them for business.

General administrative duties for the Risk & Compliance Team.

Payroll for both local & expat employees throughout Africa.

Assisting the team members of the Coal Division, Diary Management.

Attending meetings in Maputo, taking minutes, typing & distributing them.

Flight Bookings, jet & hotel, keeping log of GM’s workdays in the UK/SA.

Arranging dinners, etc. for the team, assisting the GM with personal matters.

Boardroom bookings & making coffee, Ensuring Drivers availability.

Travel to Africa and Head Office in Luxembourg.

Started working in the Coal Division, as the Personal Assistant.

Transferred to Human Resources, assisting with remuneration & benefits on the Payroll side.

Transferred to the Risk & Compliance Department doing world checks, etc.

Personal Assistant to General Manager

Riversdale Moçambique Limitada (Mining Group)

2 December 2009 – 30 September 2011

Duties:

Working on site at the Benga Opencast Coal Mine Project, situated in Tete.

The mining of opencast coal in a large area known as Benga in Tete.

Setting up appointments in the GM’s diary with the relevant HOD’s on a weekly basis; management of the boardroom cleanliness; ensuring fridge stocked with water and cool drinks before meetings; prioritising daily duties.

Sourcing new companies for promotional / corporate gifts / items to be handed to clients / visitors; maintaining stock and ensuring the continuous supply thereof; ordering of stationery and refreshment, etc.

Liaising with the catering company to ensure that snacks / lunch was provided for meetings; ensuring the projector was in working order before meetings.

Assisting with arranging client visits to the site; follow-up on transport to and from the airport for clients / visitors arriving / departing; follow-up of accommodation for clients at the camp; ensuring the catering company on site was aware of any clients / visitors for lunch / supper; ensuring that PPE was available for clients / visitors in order to be able to show them the site.

Diary management of senior managers.

Assisting the other managers / staff with secretarial / admin requirements.

Assisting with Fortnightly Reports to Head Office; general Personal Assistant / Secretarial functions.

WORK EXPERIENCE

Matric, Transvaal Senior Certificate

Malvern High School, Johannesburg

1987

Executive Secretary Diploma Course

Drake College – Secretarial & Finishing School, JHB

1988

Various Microsoft Office 7 Packages

Monyetla Consultants

(Internal at FNB)

Paralegal Training Course

The Paralegal Training and Placement Institute

Various Computer Packages

Options in Training, Johannesburg

1992 – 1994

Various Microsoft Office Packages & Basic WordPerfect

Connie Jonck Consultants cc (Internal at FNB)

1998 & 1999

Microsoft Windows 95

Training Excellence (Internal at FNB)

Various Microsoft Office Packages

Cheshire Associated Training Services, Houghton

WordPerfect 5.1

Kelly Greenoaks – Secretarial & Business College, JHB

EDUCATION

JANEINSTA

JANETWITTER

JANEFACEBOOK

Quality Surveillance Coordinator (Contract position only)

Worley Parsons (SLWP) - EMAL Project (UAE – Dubai)

27 July 2008 – 5 March 2009

Administration Co-Coordinator (Contract position only)

AMEC / GRD Minproc - Tenke Project (DRC - Congo)

1 October 2007 – 18 July 2008

Procurement Assistant / Marian Administrator

Murray & Roberts - Engineering Solutions - Goedgevonden Project (Xstrata)

1 January 2007 – 21 September 2007

Training Coordinator

Murray & Roberts

1 December 2005 – 31 December 2006 (Permanent)

17 Oct 2005 – 30 Nov 2005 (Contract position only)

Personal Assistant to Finance Director

Cadbury South Africa (Pty) Ltd

1 August 2005 – 26 September 2005

PA to Managing Director with some Telesales

Synergy Dynamics Business Development and Sales Training Institute

1 August 2002 – 11 July 2005

Account Executive / Representative

Tunleys cc (Mail Distribution House)

1 February 2002 – 31 July 2002

PA / Secretary to the Dealer Principal

BMW S.A. (Pty) Ltd - A Division of Forza (Pty) Ltd)

9 July 2001 –30 November 2001

Secretary to Managing Director & Regional Marketing Manager

WesBank (Divisional Office & Gauteng Central Branch)

30 August 1999 – 30 June 2001

Secretary to Assistant General Manager: Sales

First National Bank of Southern Africa Limited

4 May 1998 – 29 August 1999

Secretary to Group EDI Co-Coordinator

First National Bank of SA Ltd (Corporate & Investment Banking Group)

29 September 1997 – 3 May 1998

Secretary to Chief Manager: Operations

First National Bank of Southern Africa Limited

22 May 1995 – 28 September 1997

Secretary to Chief Manager

WesBank

1 May 1993 – 21 May 1995

Administration Controller

WesBank

30 March 1992 – 30 April 1993

Personal Assistant / Receptionist

Kelmac Group of Personnel Services (Kelly Personnel Group of Companies)

1 January 1991 – 10 March 1992

Secretary to Admin & Development Director

Kelmac Group of Personnel Services (Kelly Personnel Group of Companies)

12 February 1990 – 31 December 1990

Personal Assistant / Receptionist

Kelmac Group of Personnel Services (Kelly Personnel Group of Companies)

1 January 1989 – 11 February 1990

Accounting

Administration

Analytic Thinking

Budget Management

Business Consulting

Business Contract Management

Business Management

Business Strategy

Change Management

Coaching Skills

Communication Skills

Computer Literate

Continuous Improvement

Contract Management

Corporate Governance

Customer Service

Data Analysis

Diary Management

General Management

HR Assistance

Implementation Management

Interpersonal Skills

Leadership skills

Performance Management

Problem-solving

Process Improvement

Procurement

Project Assistant Management

Quality Management

Relationship Building

Report Writing

Risk Management

Stakeholder Engagement

Strategic Planning

Technology Management

Time Management

Training and Facilitating Skills

Troubleshooting

Vendor Management

KEY MANAGEMENT SKILLS

WORK EXPERIENCE

Temporary Assignments While Unemployed:

Real Estate Sales Agent

ERA Real Estate

1 June 2021 – 31 July 2021 (2 Months)

Office Manager

TS5 Mining Group

1 April 2021 – 31 May 2021 (2 Months)

Retentions Consultant

Isabella Garcia International

15 October 2020 – 12 November 2020 (1 Month)

Temporary Assignments While Unemployed During Recession:

The Aveng Group - PA / Secretary to the Financial Director

2 November 2009 – 27 November 2009 (1 Month)

Kaleida Project Management Company (Pty) Ltd (KPMC)

27 July 2009 – 17 August 2009 (15 Days)

RSV Enco Consulting (Pty) Ltd – Programme & Project Managers

6 July 2009 – 13 July 2009 (7 Days)

Altech – CEO’s Office - Assisting the CEO’s PA’s

29 May 2009 – 22 June 2009 (16 Days)

Part-Time Employment History:

Receptionist

Kelly Greenoaks College (Kelly Personnel Group of Companies)

1 April 1989 – 2 December 1989 (Saturday mornings only)

Saleslady

Bennie’s Bargain Shoe Store (Weekends and school holidays only)

1 July 1984 – 31 March 1989

Mr. Barry Doyle

Associate Partner DDRA & Associates, DDRA & Associates

Mobile No: +27-83-276-**** Email: adsnkz@r.postjobfree.com

Mr. Peter Taylor

Project Manager - Iron Ore Projects (Logistics & Infrastructure), BHP Billiton

Mobile No: +61-400-***-*** Email: adsnkz@r.postjobfree.com

Mr. Michael Gillespie

Former Manager Planning

Benga Project, Riversdale

Mobile No: +27-83-306-****