Grants Manager Office

SHEILA RUSSELL-MORNIX

** ****** *******; Staten Island, New York 10301

347-***-**** Cell Phone; ***************@*****.***

HIGHLIGHTS OF QUALIFICATIONS:

I.Successfully received reimbursement of Federal, State and City funds. Effectively reconciled combined portfolios totaling 21million in Federal, State and City Funding over the course of Grant Management Duties.

II.Knowledge of Federal Code of Regulations (2CFR 200)

III.Knowledge of US Department of Labor (US DOL), Department of Youth and Community Development (DYCD), Housing and Urban Development (US HUD) Department of Health Mental Health (DOHMH) and Department of Education (DOE) Contract Regulations.

IV.Funder Compliance, Budget Modifications, Payroll Allocations, Monitoring, and Income Reconciliation are approved according to contract and regulations in place.

V.Conducted Site Visits to 9 Affiliate Offices nationwide to provide technical assistance, audited financial matters of program and provided fiscal corrective action on contract spending in accordance with Code of Federal Regulations and Funder’s Requirements. Strong sense of ownership, accountability.

CORE COMPETENCIES/RELEVANT SKILLS:

A-133; SEFA; FUND EZ; EXCEL; WORD; ADP Total Source, PAYCHEX; SFS- Grants Gateway; VIPS portal; NYC’s HHS Accelerator System; PIP; Federal, State and City portals.

Managed pre and post awards. Federal, State, City Council and City Grants, Budgets and Contract Compliance. Produced invoices and advised on budget to actuals. Post journal entries, reconciled Account Receivable; budget modifications; create budgets and reconciled A-133 and SEFA funds. Certified Reconciliation on Subsidiary Ledger and Finance Dept. General Ledger.

Monitored and forecast cash flow and Revenue Expenditures, Incoming Revenue, Expenses and Variances.

EXPERIENCE:

Senior Grants Manager

June 2019- July 2022

Hetrick Martin Institute

Contracts and Grant Management

Responsible for pre and post awards of $3.2million portfolio of state and city grants.

Created and reviewed monthly invoices for accuracy and approved before submission to funding agencies.

Maintained and disseminate grant expense budget to actual reports.

Worked with Portfolio Directors in the development of project budgets, budget modifications and program deliverables.

Maintained, reviewed, and ensured all payroll allocations and other expenses allocated, are coded correctly against each grant.

Ensured necessary journal entries are properly coded and completed.

Provide budget modifications for city, state, and city council funds to ensure all expenses are billed accurately and within city, state, and federal guidelines.

Ensured the accurate and timely completion of monthly contract variance reports and year to date spending analysis.

Performed invoicing reconciliations, budget modifications and grant close out tasks. Prepare grant reports or reimbursement requests for grant awards.

Liable for submitting all financial reports to funding agencies.

Accountable for all aspects of government contract audits and pre-audit preparation of requested documentation.

Scheduled monthly meetings with Portfolio Directors to ensure spending was on track, variances, close-outs, and other issues.

Acted as primary agent between Program Dept, funders and the Finance Department.

Booked government grant accruals. Updated subsequent ledger (Tracker) information daily.

Finance Management

Responsible for reporting to the CFO and Executive Staff on the Budget vs. Actuals and Monthly Cash-Flow Projections for the life of the contracts.

Prepared and reconciled the A-133 quarterly.

Confirmed and prepared SEFA expenses through City and State agencies.

Ensured reconciliation of Account Receivables for all governmental grant vouchers. Confirmed timely and accurately record all cash receipts into the accounting system.

Responsible for the Single Audit of governmental grant during annual audit.

Prepared and post journal entries into the Fund Ez accounting software.

Prepared items required for annual audit and tax filings.

Worked with Chief of Operations and Finance in the development of the annual budget.

Formulate Revenue and Expenses analysis for fiscal projections to Program Managers and Executive Staff.

Ensure data quality in General Ledger was accurate and up to date.

Assists with month-end close by preparing schedules or other analysis of general ledger accounts or allocations, including research of uncashed vendor checks.

Managed one Jr. Accountant

SHEILA RUSSELL-MORNIX

28 BUTLER TERRACE; Staten Island, New York 10301

347-***-**** Cell Phone; ***************@*****.***

Grant Manager

December 2016 – June 2019

National Urban League – New York, NY

Responsible for the $10 million financial reimbursement, compliance, and monitoring of the US Department of Labor - Workforce Development - Urban Tech Jobs Program distributed to over 9 Affiliate offices nationwide at varying budgets. Approved and verified Federal and City reimbursement invoices for payment. Confirmed accurate cost allocation, verified Fringe and all other program related cost. Prepared journal entries and drawdowns per contract requirement, provided support for adjustments in General Ledger.

Accountable for the fiscal compliance, approval of quarterly invoices and financial reimbursement of 14 HUD Affiliate budgets reportedly worth 1.15 million.

Ensured subsidiary Ledger supported General Ledger balances. Provided program reconciliation information to Affiliates each. On a monthly basis reconciled program expenditures within the Finance Dept.

Assisted in the preparation of annual budgets. Approved budget modification for Affiliates. Forecasted Affiliates budgets and spending over a 12-month period. Confirmed and approved payroll allocation and other expenses for government and private funders grants. Maintained automated financial database on program revenues and expenses.

Responsible for reviewing and approving budget lines for adequate funds. Provided audit support including preparation of schedules, analyses, and documents for timely completion of funder audits, and ensured timely preparation for the audits.

Developed and maintained a contracts management schedule which includes critical dates for contract renewals. Prepared quarterly financial reports required by governmental agencies and funder requirements. Participated on monthly meetings with Program Dept. to review receivables and expenditures related to contracts/grant.

As a pass-through entity, conducted site visits to all Affiliate offices for Fiscal Compliance on governmental and private contracts. Reviewed and evaluated the effectiveness of the Affiliates internal controls, financial records, and payroll management systems.

Created report stating Findings found at site visits and developed a plan of action to determine successful outcome on contract spending.

Identified areas of concern and action and certified follow up with Program Department, Affiliate CFO’s, and CEO’s.

Provided Fiscal and Technical Assistant to Urban Tech Program Directors.

Fiscal Reimbursement Administrator

April 2014 – October 2016

Manhattan Youth Resource and Recreation – New York, NY

Responsible for the compliance, reimbursement, and reconciliation of fifteen Department of Youth and Community Development (DYCD) COMPASS/SONYC Afterschool Contracts reportedly worth 6.5 million annually.

Payroll Responsibilities:

Responsible for the accurate payroll processing for all DYCD COMPASS /SONIC full and part-time employees.

Audited bi-monthly payroll for processing errors.

Oversee the distribution of payroll checks. Gather and organize timecards by Departmental Fund Code.

Insert entry of all payroll hours and wages from all sites into the Paychex “Preview” System.

Balanced 403B Plan contributions and Transit Benefit totals to the payroll register total.

Reconciled and cross-reference Payroll Journal Report, against the Department’s Labor Distribution Report before submission of invoices.

Confirmed and process Pre-Tax and Post Tax Transit Information.

Processed tax changes, wage garnishments, direct deposit authorization as requested.

Addressed employee payroll questions.

Prepared monthly Program Expense Report Submission (PERS) for DYCD COMPASS/SONYC Afterschool Programs.

Responsible for reviewing budget lines for adequate funds. Developed and submitted budget modification for all Departments in accordance with funder’s program requirements.

Reconciled DYCD income against PERS submitted and invoices and recorded revenue to appropriate departmental accounts.

Reviewed payroll percentage allocation to programs. Maintained automated financial database on program revenues and expenses.

Administration Responsibilities:

Audited all invoices submitted and equipment purchases made by Site Directors against DYCD COMPASS/SONYC budgets and compliance. Tracked expenses related to all public contracts in department ledger. Provided analysis of monthly variances and company-wide aggregate revenue and expenses report for Leadership Team.

Analyzed data to detect deficient controls, duplicated effort, fraud, or non-compliance with laws, regulations, and program policies.

Prepared internal and external fiscal reports as needed.

Provided technical assistance for the subcontractors in relation with City, State and Federal guidelines.

SHEILA RUSSELL-MORNIX

28 BUTLER TERRACE; Staten Island, New York 10301

347-***-**** Cell Phone; ***************@*****.***

Planning/Monitoring Responsibilities:

Monitored fiscal compliance on government contracts.

Reviewed and evaluated the effectiveness of the program’s internal controls, financial records, and management systems.

Provided fiscal assistance and guidance to Program Directors.

Coordinated the preparation of required financial reports in conjunction with the Finance Department.

Reviewed fiscal site reports and follow-up to assure compliance with the grant’s requirements, policies, and procedures.

CONTRACT POSITIONS:

JULY 2012- OCTOBER 2013

Recruiting Administrator

Boys and Girls Harbor

Recruited, screened, and recommended candidates for open positions, by filling 15 vacancies, within the organization.

Scheduled interviews for departmental managers with selected candidates and provided preliminary employment status on all selected candidates. Ensured complete due diligence with appropriate documentation before being cleared to start work.

Confirmed potential employees’ eligibility for employment and approved certified documents. Managed the recruitment process by performing job analysis, creating, and editing job descriptions, filtering resumes, conducting phone screenings, coordinating interviews, providing background checks and pre-employment testing.

Certified candidates Employment Verification’s, Employee References and security/credit checks were authentic.

Payroll/Human Resources Administrator/Office Manager – Contract Position

Community Solutions

Ensured accurate, timely and smooth processing of semi-monthly payroll for 200 non-union employees within multi states.

Verified hourly employee time sheets and computed wage and overtime payments for all part-time employees. Entered part-time and salary wages, through the Paychex software.

Confirmed all mandated payroll deductions, garnishment orders and taxes were accurate and extracted from employees’ wages.

Validated and transmit the semi-monthly deductions for 403(b) retirement benefits contributions and the semi-monthly payments for employee benefits.

Review payroll processing for accuracy and correct classification.

Calculated and processed all salary changes stemming from merit increases, promotions, and bonuses.

Processed manual check requests. Successfully responsible for cash management which included bank deposit and wire transfers.

Monitored monthly billing reports to ensure accuracy of information. Prepared additional information on payroll taxes for quarter/annual financial reports. Managed relationship with contracted Accounting Department and Information Technology vendor. Prepared special reports as requested.

Uncovered and resolved critical shared resource issues. Processed invoice payment through INTACCT accounting management. Confirmed non-profit organization complete registration of corporate entity to conduct business, charitable registration and other purposes with all relevant state, federal and municipal agencies were up to date and filed.

EDUCATION:

Brooklyn College; City University of New York; Brooklyn, NY

2012 Bachelor of Science (BSc) – Business Management with a concentration in Finance

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