MA.ESTELLA T. NOVAL
Mobile:+639*********
Email:adrqlx@r.postjobfree.com
OBJECTIVE
To obtain a position that would utilize my skills and interest. Also, to explore and develop interpersonal and intellectual
skills towards work. And willingness to learn new things.
SKILLS & ABILITIES
Knowledge of Office Management System and Procedures
Working knowledge of office equipment, printers, scanners,
copiers, fax machines
Proficiency in MS WORD, PUBLISHER, EXCELL,
POWERPOINT, OFFICE-VISIO
Excellent time management skills and ability to prioritize
work
Attention to detail and problem solving
Resourceful and Efficient
Organizational Skills with the ability to multi-task
EXPERIENCE
November 03, 2021- March 05, 2022 CityMed Hospital, Riyadh, Kingdom of Saudi Arabia
Administrative Assistant
Duties and Responsibilities: Nursing and Clinical Supports Services
Liaise with CMH Departments to complete the administrative-related tasks under Nursing Services.
Act as primary contact for those seeking appointment/meeting with the Chief Nursing Officer and Nursing Director.
Manage and maintain executive schedule.
Make the necessary arrangements for meetings, venue, agenda and coordination with attendees, minutes writing, distribution and follow-ups for action items.
Read and analyze incoming communications (memos, emails, submissions of reports etc)
Maintain contact lists, receives incoming calls and transfers to appropriate personnel.
Creates spreadsheets, manage database and prepare presentations utilizing the available MS Office tools.
Responsible in maintaining nursing documents, personnel records etc.
Assist in preparation of regularly scheduled reports
Assist in the preparation and distribution of approved ROTA.
Develops and maintains filing system
Assist new employee orientation
Provides general support to visitors/guests
Participate in performance improvement activities at CMH
Perform Ad Hoc tasks assigned
Assist as recording secretary for Safety Committee
January 2014-January 2021 King Abdullah International Medical Research Center, Riyadh, Kingdom of Saudi Arabia
Administrative Assistant
Prepare reports and presentations
Correspondence handling
Calendar Management
Travel Arrangements
Events Planning and Preparation
Other Administrative Tasks for Logistics, Operations Supports Services and Research Laboratory Operations
Administrative Assistant - KAIMRC Operations Supports Services
September 2018-January 2021
Duties and Responsibilities-KAIMRC Operations-Supports
Provide administrative Support to the Operations Director, Associate Operations Director
Managing their daily schedule and calendar
Receives and screens all incoming communications and requests
Prepare outgoing communications related to Operational activities within the department, Technical Affairs, KSAU & NGHA Supports Services etc
Prepares and proofreads memorandas
Records documents and data resulted by meetings, discussion and team evaluations
Processing Key Control Requesitions, Gatepasses, Property Assistance Transfer, Transportation Assistance for Management, Staffs and guests during events/activities
Administrative Assistant - KAIMRC Research Laboratory Operations
July 2020-January 2021
Duties and Responsibilities-KAIMRC Research Laboratory Operations
Provides Administrative Support to the Operations Director, Operations Administrator and KAIMRC Researchers and Scientists
Receives and screens incoming communications from Operations, Executive Dept and KAIMRC Heads and Scientists
Prepare Outgoing communications related to the research laboratory departments urgent and regular requisitions
Arranging meetings/huddles with Safety Team, Research Laboratory Team, Scientists, Vendors etc.
Administrative Assistant - KAIMRC Operations Logistics
January 2014-May 2014
November 2015-September 2018
Duties and Responsibilities-KAIMRC Operations Logistics
Provide general office support for Operations Director, Associate Operations Director, KAIMRC Heads/Chairmen and KAIMRC Scientists for procurement of stock and non stock items necessary for their department operation and ongoing grant projects.
Receive incoming and outgoing communications, screen and track documents
Preparing Memos, Purchase Order Requisitions, Receivings, Commissioning, Property Transfers, Processing Invoices for vendor payments and other Logistics related tasks
Organized Deployment Workshops for all regions to provide awareness to the existing processes and procedures for KAIMRC Logistics and Supports.
Set-up and uphold manual automated information filing system
Preparing Reports and other business correspondence
Administrative Assistant
Medical Research Core Facility and Platforms May 2014-November 2015
Duties and Responsibilities-Medical Research Core Facility and Platforms
Provide Administrative Support to the Chairman of MRCF
Set-up all administrative process from scratch including filing, recording and tracking MRCF documents
Calendar Management, Travel Arrangements, Arranging Meetings and Preparing Meeting Minutes
Preparing and Processing Staff Evaluations and Leave Requests
Involve in hiring process of Core Staffs
Preparing and Processing Logistics Requisitions
Receiving Incoming and Preparing Outgoing Communication for MRCF
Managed Biostore-ordering diverse and large quantity of consumables and reagents
Facilitate requests and distribution to all KAIMC Departments and KSAU Scientists and Researchers
Organized and assist in event planning under MRCF, ex. Pre-Clinical Drug Discovery and workshops from vendors
Other KAIMRC Duties and Responsibilities:
2021 January-February 2021 Recording Secretary, Safety Committee, CityMed Hospital
2015-2016 Recording Secretary Tsforce Master Degree in Biomedical Research and Post-Doctoral Fellowship Program Committee chaired by Dr. Mohamed Boudjelal, Chairman, Medical Research Core Facility and Platforms
2015-2018 Recording Secretary Space Allocation Committee, chaired by Operations Director, Dr. Barrak Al Somaie
2018-2019 Recording Secretary Space Allocation Committee, chaired by Deputy Executive Director, Dr. Majid Alfadhel
2014-2017 Recording Secretary Oversight Equipment Committee, chaired by Dr. Barrak Al Somaie and Dr. Bahauddeen Al Refaie (2017-2018)
2015 Recording Secretary Taskforce Medical Equipment Planning chaired by Eng. Mohammed Al Msawi
2015 Recording Secretary Taskforce BSL3 and Vivarium (Executive Committee for handover and commissioning of KAIMRC Projects on all regions) chaired by Dr. Basim Al Shammari, Scientist, Infectious Disease and Research Department
2016-2017Recording Secretary Colorectal Cancer Research Program, chaired by Dr. Mohammad Aziz, Scientist
INBOUND/OUTBOUND CALL CENTER COLLECTIONS AGENT (2013)
Duties and Responsibilities-Convergys Philippines
Place and Receives all incoming and qued calls from the United Stated CITI Deliquent Account Holders
Convince and make necessary online payment arrangements
Arrange possible mode of payments to close especially delinquent accounts.
Library Staff -San Pedro College of Davao, Philippines(2007-2010)
Receiving returned book and shelving them back
Receives incoming calls and transfers to appropriate personnel
Provide services to students, professos and inter university guests
Assist, provides and issues library materials from reserved and masters degree section
Prepare designs and announcements placed at the bulletin board regularly
Compiles data, generates reports and other library related requests.
Regular Transfer and Back-up for Athena Application System
Prepares Business Correspondence and notices to delinquent library users
Prepares designs and event planning for activities conducted by the department
EDUCATION
Bachelor of Science in Commerce- Management Accounting
March 2010
Holy Cross College of Calinan, Davao City Philippines
October-March 2011 Unit Earner Bachelor of Science in Education
North Davao College
March 1996 Secondary Education
Holy Cross College of Calinan, Davao City Philippines
March 1992 Elementary Education
Lt. C. Villafuerte, Sr. Elem. School, Calinan Davao City, Philippines
Other Course attended:
2010 - Food Processing NC II – TESDA-WNAS, Davao City, Philippines
2018 February 09 – Celebration Cakes Baking Class-St. Dominic Savio Business Class and Technical College
• 2018 February 15- Money Making Sausages-St. Dominic Savio Business Class and Technical College
Citations:
Staff Performance Awardee - 4th Quarter 2019
King Abdullah International Medical Research Center
Ministry of National Guard Health Affairs
REFERENCES
Dr. Barrak Al Somaie
Operations Director KAIMRC
Mobile:+966*********
Mr. Abdullah Azzerayer
Associate Operations Director KAIMRC
KAIMRC Operations Supports Services
Mobile:+966*********
Mr. Zaki Rabhan
Operations Administrator
KAIMRC Operations Research Laboratory Services
Mobile:+966*********
Dr. Mohamed Boudjelal
Chairman
Medical Research Core Facility and Platforrms
Mobile:+966*********