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Administrative Assistant

Location:
Riyadh, Saudi Arabia
Posted:
July 14, 2022

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Resume:

MA.ESTELLA T. NOVAL

Mobile:+639*********

Email:adrqlx@r.postjobfree.com

OBJECTIVE

To obtain a position that would utilize my skills and interest. Also, to explore and develop interpersonal and intellectual

skills towards work. And willingness to learn new things.

SKILLS & ABILITIES

Knowledge of Office Management System and Procedures

Working knowledge of office equipment, printers, scanners,

copiers, fax machines

Proficiency in MS WORD, PUBLISHER, EXCELL,

POWERPOINT, OFFICE-VISIO

Excellent time management skills and ability to prioritize

work

Attention to detail and problem solving

Resourceful and Efficient

Organizational Skills with the ability to multi-task

EXPERIENCE

November 03, 2021- March 05, 2022 CityMed Hospital, Riyadh, Kingdom of Saudi Arabia

Administrative Assistant

Duties and Responsibilities: Nursing and Clinical Supports Services

Liaise with CMH Departments to complete the administrative-related tasks under Nursing Services.

Act as primary contact for those seeking appointment/meeting with the Chief Nursing Officer and Nursing Director.

Manage and maintain executive schedule.

Make the necessary arrangements for meetings, venue, agenda and coordination with attendees, minutes writing, distribution and follow-ups for action items.

Read and analyze incoming communications (memos, emails, submissions of reports etc)

Maintain contact lists, receives incoming calls and transfers to appropriate personnel.

Creates spreadsheets, manage database and prepare presentations utilizing the available MS Office tools.

Responsible in maintaining nursing documents, personnel records etc.

Assist in preparation of regularly scheduled reports

Assist in the preparation and distribution of approved ROTA.

Develops and maintains filing system

Assist new employee orientation

Provides general support to visitors/guests

Participate in performance improvement activities at CMH

Perform Ad Hoc tasks assigned

Assist as recording secretary for Safety Committee

January 2014-January 2021 King Abdullah International Medical Research Center, Riyadh, Kingdom of Saudi Arabia

Administrative Assistant

Prepare reports and presentations

Correspondence handling

Calendar Management

Travel Arrangements

Events Planning and Preparation

Other Administrative Tasks for Logistics, Operations Supports Services and Research Laboratory Operations

Administrative Assistant - KAIMRC Operations Supports Services

September 2018-January 2021

Duties and Responsibilities-KAIMRC Operations-Supports

Provide administrative Support to the Operations Director, Associate Operations Director

Managing their daily schedule and calendar

Receives and screens all incoming communications and requests

Prepare outgoing communications related to Operational activities within the department, Technical Affairs, KSAU & NGHA Supports Services etc

Prepares and proofreads memorandas

Records documents and data resulted by meetings, discussion and team evaluations

Processing Key Control Requesitions, Gatepasses, Property Assistance Transfer, Transportation Assistance for Management, Staffs and guests during events/activities

Administrative Assistant - KAIMRC Research Laboratory Operations

July 2020-January 2021

Duties and Responsibilities-KAIMRC Research Laboratory Operations

Provides Administrative Support to the Operations Director, Operations Administrator and KAIMRC Researchers and Scientists

Receives and screens incoming communications from Operations, Executive Dept and KAIMRC Heads and Scientists

Prepare Outgoing communications related to the research laboratory departments urgent and regular requisitions

Arranging meetings/huddles with Safety Team, Research Laboratory Team, Scientists, Vendors etc.

Administrative Assistant - KAIMRC Operations Logistics

January 2014-May 2014

November 2015-September 2018

Duties and Responsibilities-KAIMRC Operations Logistics

Provide general office support for Operations Director, Associate Operations Director, KAIMRC Heads/Chairmen and KAIMRC Scientists for procurement of stock and non stock items necessary for their department operation and ongoing grant projects.

Receive incoming and outgoing communications, screen and track documents

Preparing Memos, Purchase Order Requisitions, Receivings, Commissioning, Property Transfers, Processing Invoices for vendor payments and other Logistics related tasks

Organized Deployment Workshops for all regions to provide awareness to the existing processes and procedures for KAIMRC Logistics and Supports.

Set-up and uphold manual automated information filing system

Preparing Reports and other business correspondence

Administrative Assistant

Medical Research Core Facility and Platforms May 2014-November 2015

Duties and Responsibilities-Medical Research Core Facility and Platforms

Provide Administrative Support to the Chairman of MRCF

Set-up all administrative process from scratch including filing, recording and tracking MRCF documents

Calendar Management, Travel Arrangements, Arranging Meetings and Preparing Meeting Minutes

Preparing and Processing Staff Evaluations and Leave Requests

Involve in hiring process of Core Staffs

Preparing and Processing Logistics Requisitions

Receiving Incoming and Preparing Outgoing Communication for MRCF

Managed Biostore-ordering diverse and large quantity of consumables and reagents

Facilitate requests and distribution to all KAIMC Departments and KSAU Scientists and Researchers

Organized and assist in event planning under MRCF, ex. Pre-Clinical Drug Discovery and workshops from vendors

Other KAIMRC Duties and Responsibilities:

2021 January-February 2021 Recording Secretary, Safety Committee, CityMed Hospital

2015-2016 Recording Secretary Tsforce Master Degree in Biomedical Research and Post-Doctoral Fellowship Program Committee chaired by Dr. Mohamed Boudjelal, Chairman, Medical Research Core Facility and Platforms

2015-2018 Recording Secretary Space Allocation Committee, chaired by Operations Director, Dr. Barrak Al Somaie

2018-2019 Recording Secretary Space Allocation Committee, chaired by Deputy Executive Director, Dr. Majid Alfadhel

2014-2017 Recording Secretary Oversight Equipment Committee, chaired by Dr. Barrak Al Somaie and Dr. Bahauddeen Al Refaie (2017-2018)

2015 Recording Secretary Taskforce Medical Equipment Planning chaired by Eng. Mohammed Al Msawi

2015 Recording Secretary Taskforce BSL3 and Vivarium (Executive Committee for handover and commissioning of KAIMRC Projects on all regions) chaired by Dr. Basim Al Shammari, Scientist, Infectious Disease and Research Department

2016-2017Recording Secretary Colorectal Cancer Research Program, chaired by Dr. Mohammad Aziz, Scientist

INBOUND/OUTBOUND CALL CENTER COLLECTIONS AGENT (2013)

Duties and Responsibilities-Convergys Philippines

Place and Receives all incoming and qued calls from the United Stated CITI Deliquent Account Holders

Convince and make necessary online payment arrangements

Arrange possible mode of payments to close especially delinquent accounts.

Library Staff -San Pedro College of Davao, Philippines(2007-2010)

Receiving returned book and shelving them back

Receives incoming calls and transfers to appropriate personnel

Provide services to students, professos and inter university guests

Assist, provides and issues library materials from reserved and masters degree section

Prepare designs and announcements placed at the bulletin board regularly

Compiles data, generates reports and other library related requests.

Regular Transfer and Back-up for Athena Application System

Prepares Business Correspondence and notices to delinquent library users

Prepares designs and event planning for activities conducted by the department

EDUCATION

Bachelor of Science in Commerce- Management Accounting

March 2010

Holy Cross College of Calinan, Davao City Philippines

October-March 2011 Unit Earner Bachelor of Science in Education

North Davao College

March 1996 Secondary Education

Holy Cross College of Calinan, Davao City Philippines

March 1992 Elementary Education

Lt. C. Villafuerte, Sr. Elem. School, Calinan Davao City, Philippines

Other Course attended:

2010 - Food Processing NC II – TESDA-WNAS, Davao City, Philippines

2018 February 09 – Celebration Cakes Baking Class-St. Dominic Savio Business Class and Technical College

• 2018 February 15- Money Making Sausages-St. Dominic Savio Business Class and Technical College

Citations:

Staff Performance Awardee - 4th Quarter 2019

King Abdullah International Medical Research Center

Ministry of National Guard Health Affairs

REFERENCES

Dr. Barrak Al Somaie

Operations Director KAIMRC

Mobile:+966*********

Mr. Abdullah Azzerayer

Associate Operations Director KAIMRC

KAIMRC Operations Supports Services

Mobile:+966*********

Mr. Zaki Rabhan

Operations Administrator

KAIMRC Operations Research Laboratory Services

Mobile:+966*********

Dr. Mohamed Boudjelal

Chairman

Medical Research Core Facility and Platforrms

Mobile:+966*********



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