Executive Assistant Project Coordinator

DAWN BELARDINO

PROFESSIONAL SUMMARY:

• **+ years experience as a Project Coordinator, Executive Assistant to the President and Administrative Assistant working for AVEVA, CB&I, TRC and Sunny’s Great Outdoors.

• Proven ability to manage complex project coordination and executive administration initiatives with a consistent track record of meeting or exceeding all defined performance deliverables.

• Experienced in a broad array of corporate level project and executive administration management working in support of both executive and staff level personnel.

• Adept at coordinating and managing complex project administration functions supporting both domestic and international project teams.

AREAS OF EXPERTISE:

Project Management Sales Support CRM Administration Project Administration Report Production Business Systems Analysis Executive Administration Information Management Audit Processing Administrative Management Quality Assurance Confidentiality Staff Training and Supervision Research and Development PROFESSIONAL WORK HISTORY:

2018 to Current Project Coordinator, TRC – Lancaster, PA Set up, monitor, and update projects in Vision, including initial budgets, change orders and quarterly update requirements. Liaison between operations and finance to ensure proper project set up, documentation and revenue recognition. Assist the project manager with standard reports to monitor project progress. Assist with monthly client invoicing and monitoring of account receivables. Assure that the client's requirements are met (complete communication records for distribution to the PM, file, and project team). Assist project managers with establishing purchase orders in Vision, and approval of vendor invoices in AP System (SCERIS) Coordinate and track contract and subcontract outputs, including change orders Coordinate and take an active role in the monthly invoicing. Set up/Update project schedule spreadsheets.

Assist and review project financials (i.e., budgets, project tracking, multipliers, profit margin, AR, AP etc.). Review weekly and monthly reports (i.e., labor details, variance reports, utilization, etc.). Data entry in ERP System (Deltek Vision), manage data as project progresses. Provide editorial reviews on deliverables. Quality assurance on all deliverables to clients (ensure all approvals are documented) 2015 to 2017 Administrative Coordinator III, CB&I - Delta, PA Provide administrative support for all disciplines working on the Calpine York II Project with an emphasis on employee attendance tracking, warehouse and field material requisitions. Supervise and provide training for staff. Developed internal staff time transaction database to track hours worked for fatigue rules, premise reporting to determine personnel on site at any given time, recorded disciplinary actions taken for each employee for the disciplines I support. Research, compile and organize information to prepare training reports and provide to craft superintendents to ensure all required safety training has been completed. 1999 to 2015 Project Coordinator, Business Systems Administrator, AVEVA, Inc. – Wilmington, DE Provide functional project support for North American operations with an emphasis on reporting, accounting, support coordination and process/data management activities. Maintain project status reviews to assess resource deployment needs and generate Microsoft Project plans to coordinate project teams/requirements. Lead project management and CRM support functions to ensure compliance with corporate level standards and procedures.

Coordinate CRM solution activities with regions and Global Business Solutions groups and develop specialized reports as necessary to support continuing operations. Coordinated Project documents on various technical site on MS SharePoint as well as maintained user access levels

Organize and manage Concur, Navision, and AVEVA Portal system updates, portal access and reporting requirements in support of key stakeholders. Lead Coordinator in the migration from SalesForce to Microsoft CRM Dynamics Led initiative to define Business Systems Requirements in Microsoft CRM and Workfront

(AtTask) for the Americas Sales & Project Delivery Teams. Assist with new systems and tool updates, maintain project related data as required and provide management reports as requested.

Create timesheets, project accounting information, progress reports, project code logs and work orders required by executive management.

Work in consultation with the Technical Services, Finance & Legal, Sales and Executive Management groups on resource utilization, data administration, project tracking and revenue reporting activities.

Executive Assistant to the President

Provided C-Level executive administration support to the Americas President assuming direct responsibility for data management, report production and general reporting needs.

Produced contracts, addendums and related documentation in addition to filing licensing agreements, documenting/processing expenses and supporting sales operations.

Previously served on a Technical Supporting team assuming direct responsibility for technical support oversight, reporting and administrative functions. 1995 to 1999 Executive Assistant, Sunny’s Great Outdoors – Baltimore, MD Assisted the company President with all daily administrative and business support functions encompassing sales reporting, personnel reporting, expense reporting and general administrative management.

Prepared schedules produced as needed operational documentation/reports and provided computerized data management activities as necessary. EDUCATION AND COMPUTER PROFICIENCIES:

Academic Diploma

Microsoft Project, CRM Dynamics and MS Office Suite, Work Front (AtTask), Salesforce, Navision, Sharepoint, Concur, SPM, Cintellate, iDocs, Documentum, ProjectWise, Equential, Adobe Pro REFRENCES AVAILABLE UPON REQUEST

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