Personal Information

Full name:

Khensane Lucy Maphophe

Identity no.:

860**********

Date of birth:

** ***** ****

Nationality:

South African

Marital status:

Single

Languages:

Tsonga & Zulu (Home)

English (Excellent), Afrikaans (fair)

Address:

Fairland Johannesburg

Telephone:

078-***-**** (Cell)

E-mail:

Drivers Licence:

Own Car:

adr7m1@r.postjobfree.com

Yes (code 8)

Yes

A confident and proactive professional, with over 10 year’s valuable industry experience within various establishments. I possess a repertoire of versatile skills that can be adapted and applied to any fast-paced and challenging business environment.

Professional strengths include Office Administration, Office Manager, Personal Assistant, Events Coordinating as well as Receptionist.

Excellent oral and written communication skills and I am able to work effectively with business members in a team environment. Results driven individual and maintain focus on objectives while aiming for win: win solution.

Employment History

Company Name: Sail Minerals

Industry: Mining

Current Position Held: Operations Document Controller

Responsibilities

-Compile and submit All shipping documentation ABSA - recons, LC’s, payments, DHL AWB number (Link Between China and ABSA)

-Assist with and maintaining of weekly and monthly reports.

-Documentation Weekly Update

-Documentation Monthly Summary

-Monthly Report to Finance - Shipped deals and BOL dates

-Server Maintained -Documentation, File Register, SAD 500

-Operations Staff Advances

-Operations Travel Bookings

-NetSuite - Daily Check Up

Previous Positions Held: Reception and Administration/Acting Office Manager / Creditors Clerk

Responsibilities

-Clients and Business Representative arrivals

-Telephone and messaging services

-Induction and on boarding services

-Accommodation arrangements (domestic)

-Accommodation bookings – (International)

-VIP Accommodation bookings

-Booking of flights

-Company vehicles

-Car rental bookings

-Ordering of Office requirements

-Maintenance and servicing of Office Equipment

-DHL Services

-Ad hoc assignments

-General Office duties

Ad-Hoc Duties

-Ordering of stationery and office groceries

-Update accommodation and petrol registers

-Ensure that the company vehicles are fuelled, washes and serviced as required.

-Assist with catering requirements

Procurement

-Liaise with suppliers to acquire required quotations and invoices.

-Process Invoices for payment on NetSuite.

-Generate asset requisition forms as well as internal purchase requisitions.

-Assist with vendor applications.

Creditors Clerk

-Monitor mailing address to identify all Financial documents and statements that are being received from current suppliers.

-Ensure all invoices/ statements are timeously saved on the shared network

-Capture/Process all invoices into the financial accounting system timeously and accurately to the correct GL Distributions

-Liaising with suppliers where statements or other documents have not been received to ensure adequate accruals etc. are done

-Ensure that all invoices are appropriately authorized according to approved delegation of authority.

-Ensure that all supplier invoices are matched to a purchase order and where applicable a signed delivery note.

-Ensure that all creditor reconciliations have at the minimum the following before submitting for approval:

-Supporting invoices / statements, all appropriately approved

-GRV of all invoices processed into the accounting system

Company Name: Chevron South Africa

Position Held: Administration Assistant

Industry: Refinery

Duration: August 2016 Till December 2017

Reason for leaving: Contract Position

Responsibilities

Secretarial Services

-Manage diary and schedule meetings.

-Arrange overseas and local travels.

-Welcome guest and clients in a manner which demonstrates professionalism and a friendly approach.

-Monthly updating of KPI’s in the department.

Procurement

-Generate purchase orders for purchases as required and generate Service Orders as requested.

-Goods Receipt invoices for services rendered.

-Processing Data on SAP

Adhoc Duties

-Replenish stationary cupboard as per department requirements.

-Register employers for training course.

-Book travel – check travellers’ preference – time of departure and return.

-Update training register on SharePoint site.

-On completion of training course, upload certificate and invoices on SharePoint site.

-Assist with logistics for workshops scheduled.

-Assist with catering requests.

-Schedule valet service for the vehicles.

-Assist with Staff / Contactor company on boarding process.

-Arranging the Learning and development process for Vac Students as well as Trainees on the summer programme.

Year End Functions

-Organise the year end functions for the department.

-Assist with Community Related Project.

-Assist with Community Day activities.

Company Name: Merchants Vodacom

Position Held: Business Area Assistant

Period: September 2013 till March 2014

Responsibilities

Secretarial Services

-Manage calendars and diary commitments by scheduling or re scheduling appointments, arranging venues, logistics and tracking attendance.

-Handle queries and escalating if necessary.

-Scrutinize written submissions/reports and make notes and /or written recommendations.

-Perform advanced typing work, including preparation of PowerPoint presentations.

-File and ensure safekeeping of all confidential documents.

-Recording minutes of meetings.

Event Co ordination

-Research appropriate venues for events and produce a project checklist for each event and manage according to the requirements.

-Provide accurate specifications to supplies to meet event requirements.

-Negotiate and manage payments to suppliers.

-Coordinate logistical arrangements for meetings.

-Work within the budget provided.

General Administration

-Manage and reconcile expense claims for petty cash and budget and also prepare purchase order requisitions.

-Keep Records of financial expenditure and send an updated spreadsheet of the budget and petty cash to the manager on a weekly basis.

-Monitor expenditure and alert the manager of possible over/under expenditure.

-Records actions from meetings/projects and follow up on complete status for reporting purposes.

-Purchase and manage the business supplies including cutlery, crockery, refreshments etc. to ensure availability at all times.

-Deliver Messages timeously.

-Manage office printers and printer suppliers.

-Liaise with IT Facilities to ensure that everything is in order on the floor by doing walk about on a daily basis, logging faults where necessary and following up with facilities that the calls are closed.

-Coordinate cleaning stuff to ensure that the floor is always neat and clean.

-Maintain the Reception Area.

-Complete Ad-hoc request for OPS managers, team leaders, trainers and QA staff at the instruction of the line manager.

-Distribute Stationery and keep a record of all distributions.

-Assist with HR administration duties.

Client Interaction

-Welcome guest and clients in a manner which demonstrates professionalism and a friendly approach

-Inform Staff of Visitors and Suppliers

-Provide continuous coverage at the reception area during working hours

Company Name: Edward Nathan Sonnenberg

Position Held: Client Relations Officer

Industry: Law Firm

May 2010 to Aug 2013

Responsibilities:

-Liaise with internal and external clients of the company, mainly focusing on servicing and networking, maintaining a great relationship with clients making clients feel comfortable and at home.

-Improving and enhancing the front office experience for clients.

-Endorsing and promoting the ENS brand in all client interactions.

-Organising and managing the front office and boardrooms excellently.

-Organising ad-hoc client breakfast, lunches and refreshments, setting up table and boardrooms for upcoming meetings and events.

-Hosting and serving clients in the front office area, in conference rooms and with various marketing events/functions. Administering and maintaining IT systems specific to my area of responsibility.

-Handling the ordering and control of suppliers and stationery for front office.

-Constantly improving and finding ways to enhance the front office experience for clients.

-Presenting a professional approach in all interactions.

-Implementing and adhering to all standard operating procedures specific to area of responsibility.

-Duties: responsible for all internal events, seminars and discuss objectives and purpose of clients attending.

-Brief office to design invitation.

-Select and book suitable tickets for the function that the firm attends.

-Select catering requirements based on the event.

-Collate rsvp’s from executives.

-Prepare name tags/badges & seating arrangements.

-Arrangement of gifts.

-Monitoring & ordering beverages for the event.

-Receive a full brief from practitioners.

-Discuss objectives and purpose of the event.

-Select catering requirements based on the clients, guests’ dietary requirements.

-Coordinating and liaising with suppliers

-Ensure sufficient and appropriate branding at the venue.

-Registration and hosting at event.

Academic Information

Secondary

1999 to 2003

Grade 12

Clopton High School, Eldorado Park Ext 9, Johannesburg

Subjects: English 1st Language

Afrikaans 2nd Language

Business Economics

Accounting

Biology

Travel & Tourism

References:

Chevron: Charnay Berendilan

Contact details: 021-***-****

Edward Nathan Sonnenberg’s: Petya Tancheva

Contact details: 072-***-****

Merchants Vodacom: Rachel Mojaki

Contact Details: 071*******

Sail Minerals Lillian Ackhurst

Contact Details: 082-***-****

011-***-**-**

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