Data Entry Project Coordinator

Mila Martinez

Granada Hills, CA ***** *************@*****.*** 840-***-****

Summary

Experienced Project Coordinator seeking the opportunity to grow within a company. Adaptable self-starter who is acutely organized, has a thirst for knowledge, and instinctually embraces the importance of meticulous review of data entry/integrity. Very organized with an ability to work in a fast-paced environment to help maintain all project information and documentation.

Skills

Exceptional Customer Service Skills

Proficient in Microsoft Office Suite, ADP, SharePoint, QuickBooks, Oracle

Experienced in Accounts Payable/Receivable and Payroll

Office Management & Administrative Experience

Project Planning & Project Management

Adept at data entry, and file management

Fast learner, easily adapts to new environments

Comfortable in self-directed environment

Work Experience

Project Coordinator March 2018 to March 2020

Parker Brown Inc. - Canoga Park, CA

Created client files prior to jobs starting.

Scheduled pre-construction meeting at the start of each job to discuss job logistics, and followed up with customers to provide daily job reports.

Created job schedules, tracked subcontractor attendance on sites, and followed up with relevant sub-contractor for each job.

Ordered materials for various sites and maintained job log for each active job.

Assisted with change orders: scope, cost, documentation, and customer approval

Documented all income received from clients and noted if payments were for city permits, allowance, material reimbursement, or stage payments.

Project Coordinator/Administrative Assistant May 2015 to January 2018

McCormick Construction - Burbank, CA

Created General Project Tracker updates with forecast and actual date recordings.

Updated weekly reports and interdepartmental trackers/reports.

Coordinated site walks, feasibility work, and drawing reviews.

Submitted invoicing requests and kept a record of all transactions.

Perform other duties as assigned by the project manager, including general office duties.

Project Coordinator January 2013 to April 2015

Atkinson Construction - Valencia, CA

Collaborated with project management to establish procurement strategies for acquisition, receiving and tracking of project materials to optimize quality, cost, and timely delivery criteria.

Researched and identified potential suppliers via internet, catalogues, trade publications and trade shows.

Prepared procurement execution plans and oversee the full array of materials management and procurement functions of purchasing, expediting, shipping, receipt and inspections, and logistics.

Created, maintained, and reviewed purchasing files and records.

Prepared and communicated product directions, availability, and lead times for key materials to the project management and design teams.

Monitored and supported returns, damage replacements, and warranty claims

Created and managed logs and reports of all contracts, purchase orders, work orders, change orders, shop drawings, RFI’s, and construction drawings.

Education

Associate Degree in Criminal Justice August 2010 to August 2012

ITT Technical Institute - Sylmar, CA

Certifications and Licenses

Payroll Certification September 2015 to December 2015

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