Administrative Secretary Assistant

Kelly MacPherson

** * ********* *****, *********, Nova Scotia

********@*****.*** 902-***-****

Education:

NSCC Office Administration (Certificate) (2011)

NSCC Human Services (2007)

NSCC Tourism: Food and Beverage (Certificate) (2003)

Experience:

Admissions Secretary – (School of Occupational Therapy) (2019-Present)

Dalhousie University – University Ave, Halifax

Provided backup reception for the school Administrative Secretary

Assisted the recruitment officer in setting up meetings with potential students

Prepared minutes for the ELPC

Calculated the GPA for potential students and gathered all necessary documents for their application process

Administrative Secretary – (School of Occupational Therapy) (2019)

Dalhousie University – University Ave, Halifax

Provided reception to the school including greeting visitors and accepting all phone inquiries

Maintained sign in/out book in regards to laptops, keys, rooms and other such equipment

Assisted the graduate coordinator of the MSc Occupational Therapy Post Professional program and the new MSc Occupational Science program preparing correspondence, maintaining records and preparing meeting materials

Worked with Excel, Word, Outlook, Banner, 2nd Entry and GSIS daily

Prepared minutes for the Post-Professional Committee

Secretary II – (ITSS Department) (2018)

Saint Mary’s University – Robie Street, Halifax

Checked mail daily

Prepared monthly long-distance phone bills for the university

Prepared all invoices for payment and ensured they went to proper venders

Booked all meetings and rooms for staff and managers

Signed out laptops ensuring proper policies and procedure were in place when doing so

Receptionist/Mail Clerk (2017-2018) Department of Justice – Duke Street, Halifax

Relieved Receptionist of breaks and lunches

Maintained mail room (incoming and outgoing mail)

Helped Civil department prepare court documents

Ensured the conference room was always prepped and prepared for meetings

Kelly MacPherson

95 A Lakecrest Drive, Dartmouth, Nova Scotia

********@*****.*** 902-***-****

Office Manager – (Reception and Accounts Receivable) (2015-2017)

Cole Harbour Physiotherapy and Rehabilitation Center – Cole Harbour Road, Cole Harbour

Collected monies daily from patients and insurance companies

Worked with Clinic Server and QuickBooks daily

Delegated work to staff and managed their workload

Ensured clients always had the best experience possible

Records Disposition Clerk – (Records Management) – (HR) (2014-2015)

Department of Justice – Duke Street, Halifax

Opened and closed files daily and provided administrative support

Prepared accessions for offsite destruction

Signed out and retrieved files daily using GC Doc’s

Transferred files from Library and Archives Canada to onsite

Maintained files accordingly and provided client care support

Worked within the HR department triaging and culling documents for a HR project

Administrative Financial Assistant – (Accounts payable) – (HR) (2013 - 2014)

Public Prosecution Service of Canada – Duke Street, Halifax

Assisted the business coordinator with accounts payable (SAP)

Ordered and maintained inventory control in a timely manner

Worked with supervisor within our HR department helping with PARF’s

Filed important documents and helped with records management within The Department of Justice

Arranged meetings on and off site

Administrative Assistant – (Evaluation and Accountability) (2011)

Provincial Government – Halifax, NS

Worked in filing room – (STAR/STORE)

Relieved receptionist of breaks

Prepared documents for the provincial employee questionnaire

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