Curriculum Vitae

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S. Sivakumar Nair

Email: adqe11@r.postjobfree.com

Phone: +974-***-*****

Objective

Tender Officer, Procurement Officer, Senior Document Controller where I can utilize and maximize my knowledge in construction materials, secretarial, self-correspondence skills, office management, good public relations, project submittals documentation procedures, tender submittal procedures for Ashghal, Qatar Petroleum, Q-chem, QAFCO, Qatar Gas etc., ERP Microsoft dynamics user, speed typing and MS office skills. Employment History

More than (+20 yrs.) twenty years working experience in gulf and extensive exposure in office management and administrative functions and tender submittal documentations in various projects of Joannou and Paraskevaides Overseas Ltd., and Archirodon Construction Overseas Ltd. Saudi Arabia, Hard Precast Building Systems Dubai and Ramaco Trading and Contracting Co. Qatar as Administrator, Recruiter, Lead Document Controller/ Executive Secretary and Technical documentation and ISO documentation specialist, Lusail construction documentation procedures(enabling works package) and UDC Pearl Qatar construction documents knowledge from the scratch of the project until final handover of the project, ERP user for civil construction material request and approver and Strong negotiating and selling skills. Thorough knowledge in operation with Microsoft Word, & Microsoft Excel. Good communication skills, can work long hours and ability to work with multi-cultural environment.

Experience

Oct. 2021– till today

International Technical Laboratories (ITL)

(Sister Concern of Al Jaber Engineering W.L.L)

Document Controller / Encoder

Making test reports of laboratory for concrete, concrete cubes, asphalt, soil etc. and submitting to QA/QC dept. as per the approved format for Consultants/ Clients. Sept. 2018 – Dec. 2020

Temalco Contracting & Trading Co. W.L.L.,

&

Seaworks Company Co. W.L.L. Qatar

Tender Officer/ Procurement Officer

Working as a Tender officer/ Procurement officer for infrastructure projects (ie. SRRR Frameworks and TSE projects) for Ashgal.

Good knowledge of infrastructure, MEP & Civil building materials, Consumables and its suppliers/ subcontractors

Ensure that all Health & Safety policies, procedures, rules and regulations are adhered to and are regularly reviewed, updated and communicated. Curriculum Vitae

Page 2 of 5

S. Sivakumar Nair

Email: adqe11@r.postjobfree.com

Phone: +974-***-*****

Ensure that all accidents are documented, investigated and recommended improvements implemented.

Ensure that all the workers have attended the necessary safety training required by PWA, safety regulations and good practice prior to involvement in the work. Documented evidence of such training shall be given upon request.

Sending & Receiving Request for Quotations as per the BOQ from the QS Dept.

Follow-up with the suppliers/ subcontractors for submitting their quotations on time

Price negotiation with the suppliers/ subcontractors.

Making comparison sheet for competitive suppliers and issuing LPO.

Responsible for making, reviewing and submitting Tender/ HSE Documents to Ashghal / Kahramaa

Preparing material arrival / status report and submitting to the project managers/ head of department.

Estimate and establish cost parameters and budgets for purchases

Create and maintain good relationships with vendors/suppliers

Make professional decisions in a fast-paced environment

Maintain records of purchases, pricing, and other important data

Review and analyse all vendors/suppliers, supply, and price options

Develop plans for purchasing equipment, services, and supplies

Negotiate the best deal for pricing and supply contracts

Ensure that the products and supplies are high quality

Maintain and update a list of suppliers and their qualifications, delivery times, and potential future development

Work with team members and procurement manager to complete duties as needed. May 2010 to Aug 2017 (7 yrs. 3 mos.)

Ramaco Trading & Contracting W.L.L, Qatar

Senior Admin. Assistant to Engineering Dept.

(Civil, Mechanical, Electrical & Design Dept.)

Assist project managers in all administration functions and processes Duties and responsibilities.

Ensuring that projects are run in compliance with the Organization’s requirements

Establishing and maintaining the project documentation library.

Workforce Facilitate development of project plans and manage them from inception to completion

Set goals, provide motivation, and thoroughly support the project team members

Project and Legal documents, records, and reports are accurate, complete, prepared and filed in a timely manner.

Good communication and coordination exist with Company personnel. Assistance and support are provided as needed.

Assess training needs for new and existing employees.

Receives and registers Client provided document for detail engineering or construction engineering project,

Handling petty cash and monitor related invoices.

Supervising the work of office juniors and assigning work for them. Curriculum Vitae

Page 3 of 5

S. Sivakumar Nair

Email: adqe11@r.postjobfree.com

Phone: +974-***-*****

All administrative and organizational functions for GM, harmonization, fixing meetings for Executives of Industries, Tour arrangements, Receiving & Sending emails and Faxes, maintaining Confidential Files, Housekeeping, reporting to Administration Director.

Preparation of Material Submittals/ Company Prequalification Docs. of Civil, Mechanical, Electrical and Interior Design and obtain approvals of suppliers from the Client/ Consultants.

Preparing monthly log, status of submittals to consultants for monthly progress invoices and variation orders application and forward to General Manager, Operation Manager and Accounts Dept.

Preparing Tender Drawings and documents Transmittals, Construction Drawings, Shop drawings and revision to consultants and site office and updating status and maintaining electronic records.

Preparing letters and emails to consultants and suppliers and subcontractors as per the instruction of Department Heads.

Follow-up with procurement dept. for price comparisons, materials delivery schedule for projects.

Closely monitoring and assisting project managers for the preparation projects progress report every month.

Assist HSE Manager to closeout HSE observations / violations raised by consultants.

Assist dept. heads for the preparation of ISO audit documentations.

Assisting dept. heads for purchase requisitions for construction materials in ERP for civil, interior, aluminium and carpentry and projects consumables and tools. Oct 2006 to Dec 2009 (3 yrs. 3 mos)

Hard Precast Building Systems L.L.C – Dubai, U.A.E

(Al Shafar Group of Companies)

Technical Administrator/ Production Document Controller

Secretary in Production dept, responsible for making production report – daily, weekly monthly and drawing status of precast elements, preparing monthly project delivery reports, casting status of each projects, monthly consumption of concrete, materials stocks and issuing memos, faxes and supporting administration for the recruitment of new employees and factory administration duties.

July 2003 to 2006 May (2 yrs. 10 mos)

Saudi Archirodon Ltd, Jeddah- Saudi Arabia

Secretary to Projects Director

Shoaiba Power Plant of Saudi Electricity Company,

Consultant -Parsons Brinckerhoff and Kuljian Corporation Construction Project of Shoaiba Power Plant Phase 1 & 2

(Contract value 4.5 billion Saudi Riyals)

Preparation of Material Submittals/ Company Prequalification Docs. of Civil, Mechanical, Electrical and Interior Design and obtain approvals of suppliers from the Client/ Consultants.

Curriculum Vitae

Page 4 of 5

S. Sivakumar Nair

Email: adqe11@r.postjobfree.com

Phone: +974-***-*****

Preparing various letters/ transmittals, facsimiles, e-mails, memos, progress reports and minutes of meetings; update weekly progress reports, method statements, and maintaining filing system for all correspondence of whole project.

Preparing monthly log, status of submittals to consultants for monthly progress invoices and variation orders application and forward to Projects Director Manager, Operation Manager and Accounts Dept.

To ensure that all the important commercial and construction related documents must pass through Projects Director for his review, comments and circulate to concern dept. heads.

Assigned to work as a secretary of PM- Global Maintenance Project

(SRO) Saudi Railways Organisation, Project comprises of:

- Track installation, including laying of ballast, tamping, welding, distressing and grinding, Turnouts installation, Installation of guard rails, bumping posts, KM marker posts.

- Responsible for all activities in office administration, such as preparing letter to client, updating the equipment list which is available at site & preparing purchase orders, letter of intent, order confirmation, procuring of materials from overseas as per the project specification, coordinating with the customs clearance agent etc.

Assigned to work as secretary to PM in Flue-gas desulfurization project

(Jeddah – Consultant- Electrowatt)

- Duties and responsible includes, preparing various letters/ transmittals, facsimiles, e-mails to consultant, Internal memos/ circular, progress reports and minutes of meetings; update weekly progress reports, method statements, and maintaining filing system for all correspondence of whole project. March 1997 – June 2003 (6 yrs, 3 mos.)

Project Administrator / Secretary/ Document Controller/ Site Costing Clerk Joannou & Paraskevaides (J&P), Saudi Arabia

1) Prince Sultan Airbase-Airbase Facilities Project, Al-kharj Consultant: British Aerospace

2) Haradh Bachelor Camp for Haradh Gas Plant (Saudi Aramco), Haradh, Saudi Arabia.

3) AAA Mother Villa Project, Jeddah Beach Complex, North Obhur 4) King Fahd Airbase, Consultant: British Aerospace 5) King Khalid Airbase, Khamis Mushayat,

Consultant: British Aerospace.

- Assigned to work as a costing clerk, preparing the daily production report and monthly production report, material issuing report of Steel Yard and Batching Plant.

- Construction for Haradh Camp Projects of Saudi Aramco in Haradh. Handling document control system and other project correspondence at Haradh Job site. Curriculum Vitae

Page 5 of 5

S. Sivakumar Nair

Email: adqe11@r.postjobfree.com

Phone: +974-***-*****

- Submission of project drawings to Saudi Aramco and maintain the log/ status report of approvals/ rejected/ revise and resubmit of IFC, Shop drawings and As-built drawings and forward to Design Manager.

- Preparing transmittals & updating technical queries. Responsible for the submission and resubmission of sub-contractor’s drawings.

- Keeping records of the submission date, Aramco approved date, and updating the drawing status report etc.

- Worked under the direct supervision of the Project Manager/ Area Manager.

- Duties responsibilities includes: Handle all the clerical and administrative duties; receive, sort and log of incoming and outgoing documents; preparing various reports and maintain filing systems.

- Type and prepare various letters/ transmittals, facsimiles, progress reports and minutes of meetings; update and distribute weekly construction meeting agenda. Preparing, transmitting faxes to various places. Responsible for issuing materials to camp (residing over 700 people). Making and updating camp report such as camp arrival notice and camp departure notice. Supervising.

- All kinds of secretarial and administrative duties and responsibilities of Camp and project administrative functions during project execution stage of the project.

Feb. 1996 to Feb, 1997 Manager - Triva Rubber Industries, India Managing the production, procuring raw materials for Hawai sheet production and marketing.

Education - BBA Marketing (EIILM University)

- BA (Kerala University)

- Desk top publishing/MS Office (Kerala University)

- Attended BSI ISO 9001-2008 course for QMS

Date of Birth : 15 January 1972

Passport No. : N 1827630

QID No. : 272********

Nationality : Indian

Communication Skills : English- Read, Write & Speak (excellent) Arabic- (Speak- beginner)

Malayalam (mother tongue)

Hindi -Read, Write & Speak (very good)

: Tamil- Speak (Good)

Possessing Qatar Driving License

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