Administrative Officer Safety
Resume:
Olando Jacobs
Address: * ********* *****
Galilee Rd
Steenberg
7945
Cell: 068******* /078*******
Email: **************@*****.***
PERSONAL:
ID number: 850**********
Nationality: South African (EE candidate)
Drivers License: Code B
Languages: English (fluent), Afrikaans (fluent)
SKILLS:
Computer Skills: Proficient in Microsoft Word, Excel, Power Point, PeopleSoft EDUCATION:
Tertiary Education:
2005-2007 Cape Town University of Technology
Tourism Management-Events Management
Secondary Education:
1999-2003 Plumstead High School
EMPLOYMENT HISTORY
Position Held: Administrative Assistant (Employed as a Senior Secretary in 2011 my post upgraded to Administrative Assistant in 2014)
Department of Social Development, University of Cape Town Period: November 2011 to August 2019
Responsibilities while in this position:
General Departmental and Office Administration:
Scheduling of classes/courses
Daily printing, copying and scanning of documents. Assisting the HOD with workload allocations
Obtaining quotes for all departmental purchases and collating all printing invoices Maintaining filing system for all printing requisition forms that go to off campus printers. Ensuring completion of the forms and liaising with printers. Timeously obtaining quotes from different vendors when needed Maintain venues and keys: All keys are labeled and stored in a cabinet. Staff Meeting Minutes
Creating various databases within the department – incl. creating various databases on the G:drive of staff for information that relates to my key performance areas e.g. exam policies, student placements etc.
IT liaison representative
Examination administration:
Solely responsible for examination preparation and processing of all UG + PG marks in the department.
Student administration and support:
Assist students with registering with the SACSSP
Extracting, creating and updating files for all PG applicants into the department. Calculating and checking 2nd, 3rd and 4th year student travel claims. Updating of Class attendance registers
Assisting all PG students with their PG registration process. Humanities EE representative
Fire Marshall
Website Administration (2011-2018)
Health & Safety Officer (2011-2018) as of the end of last year I am no long the health and safety office but I am still a fire marshal
Position Held: Administrative Officer
Health Sciences Faculty, University of Cape Town
Period: April 2009 to April 2011
Responsibilities while in the position:
General Administration:
Assist with registration with students for the Health Professions Council Data Capturing
Updating of Class attendance registers
Handling of all purchasing orders
Updating of students Hepatitis B information
Communicating with students and staff
Processing of registration forms
Registering Foreign Elective Students
Position Held: Administrative Officer
Health Sciences Faculty, University of Cape Town
Period: April 2009 to April 2011
Responsibilities while in the position:
General Administration:
Assist with registration with students for the Health Professions Council Data Capturing
Updating of Class attendance registers
Handling of all purchasing orders
Updating of students Hepatitis B information
Communicating with students and staff
Processing of registration forms
Registering Foreign Elective Students
Position Held: Administrative Clerk
Commerce Faculty, University of Cape Town
Period: March 2009 to April 2009
Responsibilities while in the position:
General Administration:
Annual cleanup of all filing and outdated documentation Separating of Registration and Curriculum forms and Sending them off to Archives
Arranging all forms in strict Alphabetical order.
Position Held: Law Faulty Officer
Law Faculty, University of Cape Town
Period: November 2008 to end of February 2009
Consulting with students
Processing all Applications i.e. graduation and registration Phoning students and the updating of their status
General filing
Dealing with students’ Dissertations
Collecting data from Web Now
Position Held: Sales Consultant
GUESS clothing, Cavendish Square
Period: October 2007 to June 2008
Responsibilities while in the position:
Customer relations and
sales Point of Sales
In-store Visual Merchandising
Position Held: Records Clerk
Student records office - University of Cape Town
Period: December 2002 until beginning January 2003 December 2003 until end January 2004
December 2004 until end January 2005
December 2005 until beginning January 2006
Responsibilities while in the position:
General administration i.e.: filing, photocopying, answering telephones Supervision of new temps
Position Held: Outbound Consultant
Direct Axis
Period: January 2000 until July 2000
Responsibilities while in the position:
• Lead generation
General ministration i.e.: filing, photocopying, answering telephones Providing telephonic support to clients Providing quotations for new business and amendments to existing quotations Dealing with all policy maintenance and renewal aspects of existing policies Managing the expectation on expected turnaround times for already submitted requests REFERENCES:
1. Sigi Rich
Manageress: Student
Records Private Bag
Rondebosch
7701
Telephone number: (021-***-****
2. Sheryl Ronnie
Administrative Officer (Law Faculty)
Private Bag
Rondebosch
7701
Telephone number: (021-***-****
3. Rozanne Williams
Manageress: GUESS Cavendish Square
Level 2
Claremont
Telephone number: (021-***-****
4. Julie Norris
Postgraduate Administrative Officer
Leslie Commerce Building
Upper Campus
UCT
Telephone number: (021-***-****
5. Paschaline Jacobs
Undergraduate Elective Officer (Faculty of Health
Sciences) Werner and Beit Building
Observatory
Telephone number: (021-***-****
6. Fatima Williams
Undergraduate Programme Convener (Social Development Department) Robert Leslie Social Science Building
Upper Campus
UCT
Telephone number (021-***-****
7. Ronald Addinall
Head of Department (Social Development
Department) Robert Leslie Social Science
Building Upper Campus
UCT
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