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Data Entry Administrative Assistant

Odessa, TX
May 29, 2022

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Tina Crawford

**** ********* ****, ****** ** ****1



Administrative and & Clerical Support: More than 20 years of experience in fast-paced office environments.

Can be utilized in creation of streamlined workplaces using a variety of advanced techniques such as:

oCommunication & Correspondence: Answer phones to field inquiries; collate and distribute mail

oDocumentation Preparation: Prepare communications, such as memos, emails, invoices, reports and other correspondence; write and edit documents from letters to reports and instructional documents. Create new forms, documents and procedures.

Time Management: Schedule and coordinate staff meetings, appointments and maintain calendars.

Financial Oversight: In charge of monitoring the movement of company finances including but not limited to:

oReceiving and processing vendor invoices

oIssuing client invoices

oHandling distribution and balancing of petty cash

Data Entry: Able to use organizational skills to provide accurate and error free entry of important data:

oCreate and maintain filing systems, both electronic and physical, often using software admin systems.

Staff Management: Monitor team performance to identify any areas of weakness and devise sustainable process improvements to resolve any issues found that disrupt workflow.


Administrative Experience

Administrative Support

Management of People

Front & Back End Operations

Data Collection & Analysis


Senior-Level Management Collaboration

Data Entry

Calendar Scheduling

Multi-Tasking Strategies

Records Maintenance

Account Management

Tax Document Filing

Bank Reconciliation


Accounts Payable

Accounts Receivable

Office Management

Customer Service


Event Planning

Microsoft Office Suite



Ashford University – Some Coursework completed towards a Degree in Business Administration

Midland College – Some Coursework completed towards a Degree in Accounting

Midland High School – HS Diploma

Professional Experience

2022 to 2022

Permitting Coordinator

Freedom Forever Texas LLC

Call city and county government offices for permit application process, costs, status updates & to confirm authority having jurisdiction

Filling out permit applications

Submitting plans and other required documents electronically

Obtaining documents and signatures from Home Owners via DocuSign for submission with plans

Paying permit fees with company card and balancing bank statements

2021 to 2022

O & M Support Specialist

GE Renewables Solar / Hybrids

Creating manuals, documents and procedures for current and future solar projects

Administrative support and reporting for solar project

Manage and arrange support, services and parts with vendors

Ordering and maintaining inventory of parts for site

Filing warranty claims

General office management

2018 to 2020

Administrative Assistant

GHD Services, Inc.

Accurately enter Analytical Data

Creating and proofing statistical reports

Truck log management for 10 trucks

Vendor Invoices received, approved and submitted to Accounting

Event planning

General office management

Petty cash disbursements and reconciliation


Data Entry/Invoice Coder

Temp/Contract Positions

XTO Energy: Processed/Entered 85 invoices a day in Open Invoice

Endeavor Energy (with AccountTemps): Duties included reviewing Tickets for accuracy, data entry into spreadsheet for upload into Enertia, attaching invoice images in Open Invoice, and processing 50+ per day Invoice coding in Open Invoice

2017 to 2018

Office Manager

Dr. Buzbee – Grandview Eye

Managed office staff of 3

Scheduling, receiving and processing payments

Entrusted with financial business

2014 to 2017

Administrative Assistant

Contract Positions

Schlumberger: Data Entry of PO’s submitted

C&J Services (with Express Employment Professionals): verified truck / rig tickets for correctness and completeness across multiple yards; data entry of backlogged truck / rig tickets; processed invoicing of truck / rig tickets for multiple yards; assisted in company-wide transition to SAP.

Shale Apps (with Express Employment Professionals): Validated trucking tickets with invoices and GPS.

Various Companies/Clients: Assisted care of an Elderly parent during this time as well

2011 to 2014

Engineering Administrative Assistant

Saulsbury Industries

Assistant to Project Managers.

Account Support for Expense Reports.

Transfer documents to customers SharePoint account.

Travel arrangements, hotel accommodations and rental cars booked.

Event Planner and Hostess.

2010 to 2011

Executive Administrative Assistant

Dawson Geophysical

Assistant to the Comptroller, Assistant Comptroller and the CFO.

Maintained Board Members meeting minutes.

Organized, proofread and reviewed corporate documents before release.

Maintain 1099’s information and prepared 1099’s at Tax time.

Back up for Receptionist and was Event Planner.

2008 to 2010

Jr. Quality Assurance Representative

Jacobs Engineering

Reviewed furniture design/layout packages.

Conducted pre and post install inspection. Maintained access control during installation.

Insured all safety regulations were observed.

Coordinated with subcontractors to maintain smooth completion of all work.

Prepared all final documentation for end user of buildings.

Administrative Support

Warranty Issues for FF&E after occupancy.

Accessing claim, collecting information/coordinating service call/repair between Soldier/Vendor/Repair Services. Maintained Warranty Dates.

Earlier Work Experience

1999 to 2008 – Office Manager – Howard Sales Company - El Paso, TX

1994 to 1999 – Store Manager – Glazed Honey Ham Company

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