Executive Secretary Pearl City
Resume:
MARIA B. MEDINA
*** ******* ******, ***** ****, HI 96782
808-***-**** adpu6u@r.postjobfree.com
SUMMARY OF QUALIFICATIONS/WORK EXPERIENCE
StayFit Physical Therapy, LLC
Kapolei, Hawaii 96707
Support Staff
August 2012 to present
7:30 a.m. to 5:00 p.m., Monday through Thursday
7:30 a.m. to 11:30 a.m., Friday, 40 hours a week
Responsible for scheduling patients to receive physical therapy. Duties include answering phone calls. Receiving faxes from physician’s offices on patient referrals. Constant phone calls to patients to schedule for patient care whether new or existing. Calling patients to reschedule missed appointments, no-shows and appointment reminders. Greeting patients as they enter clinic. Review contracts and registration with incoming patients. Verifying insurance eligibility from different insurance categories, i.e., private, veteran personnel, workers compensation, and motor vehicle accidents. Submitting prior authorization requests to insurance companies for patient care. Knowledgeable of different insurance benefits and eligibility. Creating and scheduling patients into the system for initial examinations and follow up visits. Receiving payments for patient care over the counter as well as through the mail or by phone. Review patients with delinquent accounts for payment either through a payment plan or collections agency. Responsible for maintaining cash accuracy in clinic. Process payments through payment gateways. Review daily billing for patients seen the day before on accuracy of units billed. In constant communication with Adjusters and Nurse Case Managers in ensuring patient reports are turned in on time for review. Creating case notes into patient file. Scanning all paperwork into system and transferring them into patient file. Graphing patient percentage arrivals with write up on condition of care. Responsible for calculating percentages with stat grid to report to Owners. Give weekly update on physicians referrals to Owners and Marketing Department. Assist Owners, Vice President of Administration and physical therapists in any task they need help in. Tiny Toes Child Care, LLC
Pearl City, Hawaii
Owner/Operator of Licensed Family Child Care Home
December 2006 to July 2012
6:00 a.m. to 5:00 p.m., Monday through Friday, 55 hours week Responsible for the welfare and care of infants and children ages 3 months to 5 years old. Duties include planning, preparing and feeding infant/children according to the USDA requirements. A daily schedule of “circle time”, which includes but not limited to, story time, singing of songs, hand & body movements with music and outdoor play involving their large motor skills. Planning of age appropriate activities to aid them in growth of their fine motor skills and language at the same time learning to socialize amongst their peers. Making sure that their environment is kept sanitized at all times and that all supplies needed are replenished accordingly. Communicated with parents about child’s growth. And making sure that each child knows that they are loved and accepted leading them to thrive.
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Honolulu Community Action Program (HCAP)-Headstart Pearl City, Hawaii
Family Child Care Home Provider
July 2002 to April 2006
7:00 a.m. to 5:00 p.m., Monday through Friday, 50 hours per week Responsible for the welfare and care of pre-school children ages 3-5 years old. Planned curriculum for daily activities. Maintained a structured schedule, which included “circle time”, outdoor play, music and movement. Made observation reports for each child. Compiled reports quarterly for child’s assessment report for presentation to parents during parent/teacher conference. Answered to resource teachers and supervisors on a daily basis as well as attend monthly meetings to enhance teaching skills and resources. Joined in field trips with other home care providers. Planned, prepared and fed children according to the USDA requirements. Making sure that environment was kept sanitized at all times and that all supplies needed were replenished accordingly. CHART Rehabilitation of Hawaii
Honolulu, Hawaii
Executive Secretary/Administrative Assistant
March 1994 to June 1996
7:30 a.m. to 4:30 p.m., Monday through Friday, 40 hours a week Assisted CEO, administrative personnel and marketing director in making sure that company was involved in the community of doctors, insurance adjusters and anyone else involved with a patient. Scheduled doctors and insurance adjusters to be presenters on company’s monthly presentations. Scheduled staff meetings on a weekly basis and made sure all items were present during those meetings.
Alakai Mechanical (formerly known as Au’s Plumbing Honolulu, Hawaii 96817
Executive Secretary
September 1992 to February 1994
8:00 a.m. to 4:30 p.m., Monday through Friday, 40 hours a week Assisted senior project engineer in various mechanical construction projects, which included making specifications to items being used on jobsites and buildings. Trained to read mechanical schematic plans of projects. Made job site visits with project engineers and CADD operators.
Syntech Engineering
Honolulu, Hawaii 96814
Executive Secretary
June 1991 to August 1992
8:00 a.m. to 4:30 p.m., Monday through Friday, 40 hours a week Assisted senior design engineer in various mechanical design projects. Researched products to be used at project sites and prepared specifications on products for use at job sites. Communicated with electrical and mechanical design engineers as well as CADD operators to what is needed before scheduled deadlines arrived. 2
CHART Rehabilitation of Hawaii
Honolulu, Hawaii 96814
Patient Services Support Staff
August 1989 to May 1991
8:00 a.m. to 4:30 p.m., Monday through Friday, 40 hours a week Duties included doing intakes with new patients, receiving calls from doctor offices for patient referrals, communicating with insurance companies for patient approval for care, scheduling patients for care, typing out evaluation reports from therapist to be given to doctors and insurance adjusters for evaluation or re-evaluaton of patients. Assisted in various clerical duties as needed to enhance the company’s services to community.
First Hawaiian Bank
Honolulu, Hawaii
Teller
December 1985 to July 1989
8:30 a.m. to 4:00 p.m., Monday through Friday, 37.5 hours a week Serviced customers with their financial needs of depositing and withdrawing from their accounts. Disbursed cash with checks received. Made cashier’s checks and converted foreign exchange monies to U.S. dollars. Balanced cash drawer at the end of the day. Offered different services that bank had available to customers. EDUCATION
American Red Cross
CPR and First Aid
Current and done every 2 years
USDA
PATCH (People Attentive to Children)
Yearly workshop for continued education on food nutrition PACE (Professional and Career Education for Early Childhood) University of Hawaii, Honolulu Community College
Completed Early Childhood Education Courses
January 2005 to May 2006
PATCH
Completed Training Courses for Child Care Providers September 2001 to June 2002
University of Hawaii, Honolulu Community College
Completed Liberal Arts Program
August 1984 to May 1986
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Radford High School
Honolulu, Hawaii
1980 to 1984
EXTRACURRICULAR ACTIVITIES
Love to spend time with family
Going to the beach/pool
Bike riding
Walking to keep fit
Hiking on moderate trails
Ceramics
Sewing
Crafts
REFERENCES
Cheryl Harris
Michelle Hughes
Loretta Belen
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