Project I Administrative Assistant
Resume:
Rachel Pagliaro
Experienced Administrative Assistant, Lead Bookkeeper and Payroll Administrator, Accounting Clerk and Financial Assistant
Harrisburg, Pa 17112
**********@***.***
EXPERIENCE
Harrisburg Consistory AASR, Harrisburg, PA 17110
Bookkeeper, Payroll Coordinator and Assistant to the Secretary
April 2021 - November 2021
Answering phones, collecting organizing and paying all bills due, preparing all invoices to be sent out by the Consistory, running biweekly scheduled payroll for salary, hourly and event assistance workers and distributing their paychecks, preparing a broad assortment of income, expense, etc. type reports throughout each month, maintaining and managing a balance between each of the several separate entities within the Consistory as well as each of those entities’ groups, keeping a steady calculation of attendance for a multitude of many meetings per month as well as the running tally of attendee’s payments per meeting, attempt to resolve any issue called or walked in by either a member, a person group or entity scheduled to rent out part of the building or a vendor scheduled to work for the rental event, preparing 200-500+ addressed pieces of “bulk mail” to ship as a specialty mailing, sorting through incoming mail to direct to the proper addressee or to my proper designated areas, plus much, much more!
Bailey & Sons Property Management, Harrisburg, PA 17104
Office Coordinator
November 2020 - February 2021
Answering phones, scheduling interviews, appointments and service work for clients, filing, copying, creating and/or editing business paperwork (ex: employee manual, job applications, legal documents and time sheets), working closely with the Human Resources and Payroll manager, occasionally visiting work sites (residential or commercial) and documenting each location’s current status and estimated date of completion, ordering certain equipment when needed, following up with vendors, property owners, tenants and contractors regarding job site conditions and further costs, service requests by tenants or property owners and any other office responsibilities or client messages to relay to owner.
J. T. Alan, Inc., Harrisburg, PA 17111
Administrative Assistant Bookkeeper
Sept. 2008 - Aug. 2019
Managing accounts receivable, accounts payable and general ledger, creating or updating invoices, data entry, working with an array of Excel spreadsheets, utilizing SAP, Oracle and QuickBooks, maintaining and updating multiple client databases, filing client and business documents, answering and making calls related to financial matters, calling clients regarding overdue payments, performing credit checks, scheduling the owner’s calendar and travel arrangements, and many other administrative duties around the office.
PA Department of Treasury, Harrisburg, PA 17109
Fiscal Examiner
Mar. 2017 - July 2017
Reviewing activities of the Treasury, ensuring that all transactions and operations agree. Comparing invoices against purchase orders to insure accuracy. Reviewing balance sheets, income and expense accounts, and loan documentation, conferring with relating financial institutions and securities in order to complete pending cases and exchange views or discuss issues. Utilizing SAP, PeopleSoft, Microsoft Excel, Word and Outlook. Data entry and answering calls related to or regarding Treasury payable accounts or recipients.
PSECU Financial Services,
CUSO Financial Services, Harrisburg, PA 17110
Administrative Sales Assistant
Sept.. 2011 - March 2013
Answering phones, creating member accounts, assisting Financial Advisors, maintaining calendars, schedules and travel arrangements, setting appointments, client follow-up, organizing meeting reports, materials and agendas, recording and maintaining client information in client record management database, tracking client investment activity, entering investment data into Excel spreadsheets, creating and administering spreadsheets, importing and linking data within multiple spreadsheets, ordering supply closet items and fund literature, filing, scanning, faxing, and an array of other administrative duties.
Lehman Motors, Mechanicsburg, PA 17050
Receptionist
Jan. 2011 - June 2013
Answering phones, transferring calls to proper departments, creating folders and documents for 3 car lots, data entry, work with Microsoft Office (Excel, Works, and Word), assisting the sales department, finance department and internet sales manager, filing documents, correcting or updating customer information in the computer database, creating business letters, scheduling travel arrangements, orchestrating the relocation of cars from each lot, updating car inventory database daily, and other basic office duties.
Everlast Countertops, Mechanicsburg, PA 17050
Office Manager
Jan. 2010 - Dec. 2010
Answering phones, transferring calls to correct respondents, scheduling appointments, coordinating and creating travel arrangements for the 2 owners, data entry, working with Microsoft Office (Excel, Works, PowerPoint, and Word) and QuickBooks, assisting clients in product choices, filing and ordering documents, creating business letters, creating/entering customer contact information into customer database, opening and closing the office daily, traveling to product retailers’ offices/warehouses, and other administrative duties.
EDUCATION
Harrisburg Area Community College, Harrisburg, Pa—
Associates Degree
Sept. 2006 - May 2009
Completed course to become Microsoft Certified in Spring 2008
Central Dauphin High School, Harrisburg, Pa—
High School Diploma
Aug. 2002 - June 2006
PROFESSIONAL SUMMARY AND CAREER GOALS:
I am a very personable, dedicated, knowledgeable and experienced professional in roles ranging from Receptionist to Administrative Assistant to Accounting. I enjoy learning new things and welcome any challenges I may face. I am extremely reliable employee and a great problem solver. I handle pressure
well and I put all of my energy into every project I’m assigned. I left the workforce due to a pregnancy, but I am now very motivated to return to work and earn a living for my daughter and myself.
SKILLS
●Microsoft Certified (specifically Excel, Outlook, Word and Publisher
●Type at least 60 wpm
●Very skilled with data entry, employee and/or customer records in a variety of records management databases
●Experience with SAP, Oracle, Microsoft Office, QuickBooks
●Extremely personable
●Very quick learner
●Extensive skill in Excel spreadsheets and payroll paperwork
●13 years Administrative experience
●8 years Accounting and Bookkeeping experience
●Largely focused, organized and detail oriented
●Excellent written and verbal skills
●Experience in scheduling and maintaining calendars
●Exhaustive dedication to completing my (or my group’s) workload
●Outstanding, particular organizational skills
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