Department Lead Administrative Assistant
Resume:
Melody Hulsey
Broken Arrow, OK *****
******.******@*****.***
Work Experience
Administrative Assistant to the Director
Maintenance Department - Broken Arrow, OK
Clerical Duties: Front Office
Phones: Handled all incoming calls to the Director, and Dept Leads. Incoming calls for
Invoice or payment information requests from vendors- Office calls for 42 district sites needing assistance for maintenance issues or help with work orders.
[This included assisting our dept employees- Electricians, plumbing, general maintenance, grounds, HVAC, Tech].
Microsoft office:
Data Entry:
Processed Maintenance requisitions/ purchase orders for approval. [Finance Software]
Excel Spreadsheets-Entered weekly budget reports and daily expenditure reports for vendors and purchase orders balances
Word: All office fliers, communication to departments, outside memos
Outlook
Budget:
Accounts payable-Processed receipts and invoices for payment, entered requisitions- Processed maintenance and vendor purchase orders -entering work orders and communicated with vendors to process purchase orders and that they are approved to proceed with various projects. This included our department purchases approving and insuring all back up for payable payments [packing slips and work orders] that will be audited at the end of each fiscal year.
Maintained our Maintenance budget balances-reconciling $4 million (this did include Bond funds)
Other office responsibilities included although not limited to:
Filing/ updated all personnel folders Scheduled employee meetings Ordered all office supplies Inventoried and maintained employee dispatch radios
Finance Department Lead/Coordinator Accounts Payable
BA Public Schools
2004 to 2011
• Processed purchase order payments. Received invoices from vendors -Insured that everything that I was processing had a work order or signed packing slip for payment-Cut checks-mailed to vendors
• Processed mileage and per diem reports for those who traveled.
• Entered PSO/AE-ONG in Excel -coded out to individual district sites for tracking.
• Phones- AP incoming phone calls.
Clerk Stenographer US Army
• Supported military personnel First Sergeants, Captains, upper military.
• Prepared official transcripts of secretarial to meet military law and adhere to instructions from upper administration.
• Reiterated documented information to provide details of prior conversations via shorthand.
Scheduled events for the post
Answered phones
Education
OSU Norman Oklahoma-School of business - Norman, OK
TCC Business courses
Skills -Office Management
Data Entry
Phones
Microsoft Outlook
Microsoft Word
Microsoft Excel
Accounts Receivable
Accounts Payable
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