Musthafa Hamza V

Warehouse Supervisor Material Coordinator Procurement Assistant & Local Buyer / Material Controller Document Controller

Mobile: +966-**-***-****

E mail: adov4o@r.postjobfree.com adov4o@r.postjobfree.com

Experience in Gulf: + 27 Years

Objectives

Seeking Challenging and responsible position, to work in an environment that leads me to attain high proficiency in my profession. And, open opportunities for growth, where I can find opportunities to make full use of my educational as well as career experience.

Since year, 1994 I have been Working in Saudi Arabia. I have gained diversify professional experience in various work areas, such as Procurement Assistant/Local Buyer and Material Controller Document Controller/Turnover Coordinator.

Work Experience

Client : Halliburton Multi – Chem Bach Plant Project

Contractor : Fluor

Position Held : Project Material Coordinator/ Warehouse Supervisor

Duration : April.2020 ~ May.2021

Client : Farabi Down Stream Company

Contractor : Thyseenkrup Arabia(UHDE)

Position Held : Project Material Coordinator/ Warehouse Supervisor

Duration : May.2018 ~ March.2020

Client : Saudi Kayan Petrochemical Company SABIC Jubail

Contractor : CTCI Saudi Kayan Furnace 10 Project (SKF-10)

Position Held : Project Material Coordinator/ Warehouse Supervisor

Duration : Aug.2016 ~ Jan.2018

Client : Petrochemical Conversion Company / PCC Nylon 6.6 Project-Jubail

Contractor : B&W Energy Service (Commissioning) (Minah)

Position Held : Commissioning Dept. – Turnover Coordinator

Duration : Jan.2015 ~ June.2016

Client : SIPCHEM Petrochemical Company / IPC EVA Project-Jubail

Contractor : GS Engineering &Construction Corp. (Korean Management)

Position Held : Project Dept. - Procurement Assistant / Local Buyer/2 Year Spare Parts Handover

Duration : Dec.2012 ~ Nov.2014

Contractor : ZEPPELIN Gulf Silos (Gmbh)

Position Held : QC Document Controller

Duration : Jul. 2012 ~ Nov. 2012

Company : Farabi Petrochemical Company (Jubail)

Position Held : Eng. Dept.-Material Controller

Duration : May 2009 ~ Jun. 2012

Project : SHARQ Poly Ethylene 3rd Expansion Project

Client : SABIC/ SHARQ

Contractor : AFI – ZEPPELIN (Gmbh)

Position Held : Document Controller

Duration : Feb. 2007 ~ Jan. 2009

Contractor : JGC ARABIA Ltd / JCP Project (Jubail)

Position Held : Document Controller

Duration : Jun. 2006 ~ Jan. 2007)

Company : Fahad Al Hajri Industrial Complex, Al Jubail

Position : Secretary

Period : Apr. 1994 ~ Dec. 2002

Summary of Skills:

Experience of planning, logistics, and supply chain in manufacturing environments

Strong understanding of inventory management, finance, operations, and chain fundamentals

Excellent negotiation, coordination, and communication skills

Strong attention to detail with experience of inventory planning

Skilled in prioritizing needs of materials and shipment

Sound knowledge of ERP/ marian as per modules planning

Preparing raw materials and packaging forecasts

Coordinating with purchase department and other departments for placing orders

Negotiating with vendors on price, delivery time, and material quality

Controlling inventory and ensuring neither shortage and excess of materials

Staying current on production schedule and developing logistics strategies

Managing work orders and coordinating flow of materials and finished products

Revised entire data's backlog considering the status of every order obtained in the planning department

Performed and implemented material calculation in the efficient way

Supervised warehouse and stored raw materials and finished goods in systematic order

Examined incoming supplies for any damage and returned faulty goods

Oversaw movement of materials from production line to the warehouse and vice versa

Moved and created space for new finished products in the warehouse

Handling the plant construction activities and follow up until smooth start up

• Demonstrated expertise in creating and implementing preventative, regular, and predictive maintenance plans.

• Exceptionally talented in determining the sequence of associated tasks, ensuring that they are implemented in order.

Developed and implemented a series of maintenance action plans, which proved to be highly efficient, and easy to follow.

• Introduced the concept of planned shutdowns, minimizing downtime, and maximizing output.

• Implemented a task sequencing system, which reduced problems associated with performing structured maintenance tasks.

• quality of notification (equipment, functional location, cost center etc.)

• Identify requirement for manpower / material / support services in concurrence with area maintenance.

• Doing site visits with maintenance supervisors and maintenance engineers / specialist to analyze the job as required and process the notification to work order.

• Create purchase requests for external materials and external support services through ERP in concurrence with Area Maintenance for the materials or services not available inside the plant.

• Conducting daily job review meeting with maintenance and operation personals and update the progress of jobs given by Area Maintenance and develop weekly schedule.

• Review priority, quality, availability of resources and budget in accordance with gate keeping guidelines.

• Coordinate and follow up material related issues with End User and buyer including Technical Evaluation and PO processing.

• Coordinate for the mobilization of Short Term Service Contractors and process “Service Entry Sheets” for services against short term PO’s.

• Coordinate and follow up with all material and service groups for Plant / Unit / Major Equipment shutdown occurred or expected in near future.

• Control of Maintenance KPIs jointly with Maintenance by finishing the job within schedule and closing work orders on time

• Prepare and coordinate for communication meeting on monthly basis with Area Maintenance

Duties and Responsibilities as Procurement Assistant/Local Buyer

GENERAL RESPONSIBILITIES

Under the direct supervision of the Procurement Specialist, the position is responsible for

Performing confidential administrative clerical duties relating to organizing and coordinating

Performing buy-in analysis and reviews.

Procurement activities, review and distribution of information to include: Request for Proposals

Procure all materials required to complete fabrication and assembly in accordance with due dates driven by the Master Production schedule.

Negotiate with current and investigate potential vendors to optimize the price, quality, and delivery of materials with a minimum of lead-time.

Provide weekly Planning Schedules to key vendors for their products.

Assist in development of supplier partnership through active involvement, supplier certificate evaluation, and supplier education.

Local resource for key material sourcing and negotiations.

(RFP's), formal bids, price quotations, new school construction, annual maintenance agreements

And blanket purchase orders.

Continuously monitoring the ability of suppliers to meet their obligations

Organizing and prioritizing personal workload on a daily basis.

Assist the Procurement Manager where necessary

Assist in the Finance dept on day-to-day admin functions when and where necessary

Maintain the Asset register for the company on a day-to-day basis

Review purchase requisitions for accuracy and completeness

Capturing of all Purchase Orders into electronic system

Seek new suppliers based on best price, quality, availability, reliability, and technical support

Review the preferred suppliers on a regular basis and seek better products/suppliers

Following up on orders placed with suppliers

Keeps track of all suppliers BEE ratings and scorecards

Tracks market conditions and price trends

Maintain the suppliers list

Responsible for the receiving of all goods

Ensure all items received on time are in the good condition

Ensuring that products are delivered on time.

Negotiating prices, quantities and delivery time-scales

Resolves problems and issues arising from purchase of services, supplies and equipment with internal and external clients

To operate the divisions policies, systems and PROCEDURES within the section adhering to County Council policy, financial regulations and standing orders and appropriate legislation.

Determining the best supplier for the required amount of goods and services

To arrange for the supply/allocation of office equipment and supplies, materials, and vehicles as required by the Department. This will include the following functions: preparation of specifications, tenders and schedules; obtaining and negotiating prices; obtaining quotations and placing orders and processing INVOICES.

To liaise with other Departments and Local Authorities in order to maximise the benefits of bulk purchase

Travelling to meeting with suppliers.

Improving purchasing methods.

Resolving billing discrepancies

Assist in answering incoming calls.

Perform related work as required.

To ensure that goods purchased are to specification in terms of quality, quantity and delivery and to advice on those suppliers who fail to meet specifications.

To liaise with County Procurement as required.

To ensure that price variations are communicated to the relevant parties as quickly as possible.

To assist in the development and implementation of an electronic procurement system.

To assist in other areas of the Central Services section as required

ESSENTIAL TASKS

(These are intended only as illustrations of the various types of work performed. The omission of specific duties

Does not exclude them from the position if the work is similar, related, or a logical assignment to the position.)

Organize all procurement activities relating to request for proposals, sealed bids, and

price quotes.

Review requisitions for completeness and accuracy; follow up on discrepancies with the

initiating department; identify available suppliers for each requisitioned item.

Organize and maintain computerized records containing vendor and bid information.

Process requisitions into purchase orders using BUYSPEED and any resulting change orders.

Receive, open, screen, log and date stamps bid responses/quotations, mail as required

and organize bids for review by the specialist.

Maintain and update professional library publications.

Perform general clerical duties such as maintaining general files, typing, data entry,

opening mail, and completing and processing standard purchasing forms.

Coordinate and schedule meetings and appointments as requested; respond to inquiries

Which do not require the personal attention of the Procurement Specialist.

Correspond with vendors regarding prices, product availability, and delivery.

Respond to inquiries from school staff regarding requisitions, purchase orders, contracts

and pricing information.

Assist the Procurement Manager where necessary

Assist in the Finance dept on day-to-day admin functions when and where necessary

KNOWLEDGE, SKILLS AND ABILITIES

Follow-up with Warehouse Supervisor and end users for the timely process of materials and service receipts.

Assist in the preparation and analysis of the suppliers’ database to ensure that only reputable and highly performing suppliers are invited for bidding.

Issuance of Letter of Credit as per PO terms and conditions.

Follow-up with local and overseas suppliers (US, UK/Europe, Middle East, Korea) on ordered materials and to provide a progress feedback report to the end users on overdue orders

Correspondence with various dealers regarding their material requirement, material enquiry, and material acceptance.

Skill in the use of a personal computer and word processing software, including rapid data entry

keyboarding functions, databases, spreadsheets, and specialized purchasing software

professionals, administrators, and company representatives; working knowledge of procurement

laws and purchasing procedures; ability to perform clerical work with a high degree of

accuracy; ability to work independently, applying established procedures to varying situations,

Referring only new or unusual matters to the Procurement Specialist. 2

Developing schedules, expediting deliverables and setting priorities, I successfully supported major projects in construction and engineering. By implementing standard expediting / procurement processes,

I offer extensive experience buying and expediting equipment such as boilers, exchangers, pumps, heaters and tanks, and my expertise extends into commodity buying for valves, piping, electrical and PCS material. I am highly skilled at evaluating vendor quotes and services, and determining the most desirable suppliers.

Records and maintains perpetual inventory of quantity and type of materials and parts received, stocked, and distributed, manually or using computer.

Confers with department supervisors to determine overdue material and parts and to inform supervisors of material status.

Meeting cost, quality and delivery objectives

Developing production schedules aligned with sales forecasts and delivery targets

Implementing alternative recovery plans to overcome supply / demand issues

Supplying critical information throughout entire scheduling / expediting process

Preparing daily / weekly / monthly department requirements

An award-winning performer, you will find me well organized, with strong verbal, written and analytical skills. I have excellent computer capabilities and recently earned a Certificate of Completion in Management Leadership. I am described by others as a strong leader, very self-motivated and an excellent communicator.

Career Accomplishments

Offset impediments and expedited deliverables. Assigned “lead” expediting position on multi-billion dollar Jacobs project. Evaluated and reassigned orders, by discipline, to appropriate expeditors. Initiated detailed weekly reports, for both Jacobs and customer. Ensured proper overall communications. Exceeded expediting goals.

Worked closely with sole supplier. Project at Jacobs was in jeopardy of running behind due to 30 plus purchase orders that were beginning to run late. Worked with supplier on daily basis, guiding them to ensure timely delivery and helping them find additional resources to purchase materials. Delivered materials within time frame objectives.

Ensured timely delivery of materials for major project. Equipment and material for $8B Jacobs Engineering project needed to meet aggressive ship dates for more than 700 purchase orders. Implemented methods to hasten internal processes and reassigned personnel where necessary. Achieved virtually all delivery deadlines.

Negotiated cost effective agreements. Toyo USA was in bidding competition with other Toyo offices around the world to win projects. Negotiated tentative and cost effective agreements with worldwide suppliers. Won major project for USA office due to cost savings. Conducted additional negotiations, generating $2.6M more savings.

Duties and Responsibilities as Material Controller

Receiving material (Piping, Mechanical, Electrical & instrument)

Checking the material as per the purchase order and packing list

Preparing of daily receiving report, preparing of material receiving report

Creation of new data for uploading and creating new stock numbers taking in to account all the required information to maintain the inventory, user information, supplier information delivery time etc.

Correspondence with various dealers regarding they’re material requirement, material enquiry, and material acceptance.

Co-ordinate and concerned dept. in regard to gate passes and works permits

Preparing monthly material received material status report.

Preparing of material receiving report. Preserving material at it suitable place.

Preparing of daily receiving report

Maintaining Stock report.

Preserving material at it suitable place.

Checking the material as per the packing list.

Location of spare upon creating of stock numbers, fixing locations.

Issuing material as per the request slip approved by material manager.

Generate material code & Bin location as per coding index.

Responsible for handling all the receipts in the warehouse.

Update Item master/stock report/stock register & bin location.

Co-ordination with site engineers/supervisors.

Receiving material as per the delivery note and purchase order.

Reporting of overage, shortage & Damage of material to manager.

Inspecting the Valves to make sure that the item code is printed and tagged with the equipment on receiving of material doing physical inspection of dimension and quality standard.

Responsible for making sure that stock shortages at the ware house is kept at the lowest level as per the norms fixed by the territory management for time to time.

To make sure that all shipment reach immediately upon clearance to the warehouse without any delay.

Responsible for minimizing demurrage and detention charges to lowest minimum unless it is very essential due to delay in receiving the documents.

Assigned in purchasing Dept. Handling all jobs like quotation delivery note purchase order and other office related job distribution outgoing and incoming correspondence and filing in proper place.

Carrying out annual cycle counting stock checking resolving stock discrepancies for stock coded spare parts/ materials of a petrochemical plant machineries/equipment’s of various disciplines (Mechanical, instrumentation, electrical, chemical, piping and pipe fittings tools telecommunications automotive spare parts and other miscellaneous/consumable items in various types of ware house.

Creation of new data for uploading and creating new stock numbers taking in to account all the required information to maintain the inventory user information supplier information delivery time etc.

Correspondence with various dealers regarding they’re material requirement, material enquiry, and material acceptance.

Duties and Responsibilities Lead Document Controller/Turnover

Managing & Supervising Document Control Groups of various sizes. Organization and distribution of work load

Registering of internal and external documents

Maintain document control registers / documents for incoming and outgoing project document.

Ensure that the latest revision and approval status of drawings is kept updated continuously.

Create Loop test package for instrument and electrical interlock system

Created IMO List As per the System and Subsystem and update with loop folder for mechanical and instrument electrical interlock system and PLC (Programmable Logic Controller)

And Review Check records Pre check and loop check and punch list update with maintaining list

Prepare for instrument loop test package and electrical test package & Interlock System

Maintain stick files in an orderly manner.

Receive Punch List and updated with Record as per the subsystem wise

Final Documentation Turnover Acceptance Package System

Ensure all hard and electronic copy distribution of controlled documents to focal point.

Maintain documents for transmittal process for project document.

Updating

Handling Commissioning & Operation Package

Handling Discipline Acceptance Certificate (DAC)

Expedite and maintain acknowledgment to transmittal.

Handling P&ID (piping & instrument diagram) drawings and Isometric Drawings as per the latest revision wise

Keeping soft copy and hard copy of Isometric Drawings as per revision wise and specify Field weld, Shop weld and Spool number, Joint number…etc

Keeps paper masters of drawings filed in drawing number sequence

Handling Final As-built Drawings

Prepare and check deliverable items against As-built stage

Add the latest revision of documents in records.

Maintain list of all available documents and drawings

Knowledge to handle the technical documents.

Ensures revised/updated documentation is accurate and approved prior to release

Update Field revision request

Maintain Test Packages as per discipline wise

Prepare distribution matrix

Responsible for the receipt, issue/distribution, copying, storage and archiving of project documentation received or issued on site including vendors/contractors documentation received or issued on site

Ensure that all project documents sent or produced on site are correctly registered, copied, distributed, filed and easily retrieved.

Establish and maintain a filing system for all technical documents.

Responsible for ensuring that the technical and contract documentation held on site is current and retrievable.

Monitor Completion of paper work in Systems

Prepare the Internal Transmittals and External Transmittals

Preparation of daily, weekly and monthly reports which reflects the progress of the Project documents.

Incoming mails are distributing in accordance with the document distribution schedule.

Review the status of piping, Flushing documents etc.

Checks the status of Mechanical, electrical and instrumentation documents.

Effectively involve in team works.

Assist the project manager in various activities to meet the project needs.

Maintain hard copies of all technical records vendor data and text books.

Maintain, update, necessary technical information for company’s intranet program.

Preparing Project surveillance report and Non-Conformance report (NCR)

Expedite responses to transmittals sent for review/ comment.

Respond to queries regarding revision status of issued drawings/documents from engineering/ drafting personnel.

Follow procedure and update document control procedure when necessary

Manage the electronic and hard copy filing of project related technical documentation.

Scanning, creation of CD’s and files manipulation.

Assure document quality to include completeness, accuracy and compliance with established procedures and updates.

Filing and archiving of documentation to facilitate easy retrieval at a later date.

Sending of drawing transmittals and submittals.

Ensuring that drawing transmittals are acknowledged in case there is a dispute on whether the drawings were transmitted.

Manage the document/drawing review process, Internal and external.

Archiving data for historical purposes.

Performs other administrative functions as may be required by higher management.

Educational Qualifications

B A Economics : PTM College, Malappuram, Kerala, India

Diploma in software management : Malabar computer center, Kerala, India.

Computer Knowledge

Microsoft Dynamics AX 2009

Package: MS Office

Data base & Data entry to Microsoft Access

Basic knowledge in Primavera & Auto CAD

Typing Skill

English 50 to 60 words per minute accurately

Language Proficiency

English, Arabic, Hindi, Urdu, Malayalam and Tamil.

Personal Details

Name : Musthafa Hamza.V

Marital Status : Married

Date of Birth : 30th May 1974

Religion : Muslim

Nationality : Indian

Passport # : J 1295062

Iqama Expire Date : Nov 2021

Iqama # : 220-***-****

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