Administrative Officer Administration Manager

CURRICULUM VITAE FOR JULIS CHIKOMBINGO

HSE NO *483 GLAUDINA : HARARE

CELL: 077*******, 077*******

EMAILS: ****************@*****.***

PERSONAL DETAILS

Date of birth: 23 November 1984

Sex: Female

Marital status: Married

Nationality: Zimbabwean

Languages: English & Shona

National ID number: 63-1305754F07

Driver’s license no 79647JC

Current employer: ZIMDEF

Religion: Christianity

CANDIDATE PROFILE & COMPETENCES:

A team player who demonstrates patience, flexibility and honesty.

Ability to meet tight deadlines and work long hours when required.

A self-starter, who is able to plan and manage her own work and takes initiative.

Hardworking and dynamic individual.

Computer literate.

Possess excellent skills, good judgment and time management.

Able to work under minimum supervision.

PROFFESSIONAL QUALIFICATIONS

Masters Degree in Business Administration-UZ

Bsc Honours Degree in Administration-UZ

Diploma in Personnel Management(IPMZ)

Diploma in Payroll Management(IPTA)

Certificate in Monitoring and Evaluation(UZ)

Knowledge of Quantum,VIP,Belina and Pay well Payroll

Knowledge of SAP MM Module and SCASEPS

ACADEMIC QUALIFICATIONS

8 Ordinary level

CAREER HISTORY

ZIMBABWE MANPOWER DEVELOPMENT FUND

ADMINISTRATION ASSISTANT- (1 OCTOBER 2013 –TO DATE)

KEY RESPONSIBILITIES

Assets Management

Assisting in the procurement of assets.

Receiving, coding and issuing of procured assets.

Recording and maintaining the asset register.

Physical verification of office furniture and equipment on a quarterly basis

Producing office inventories.

Relocating assets .

Managing repairs and servicing of office furniture and equipment

Identifying and compiling a list of redundant assets.

Assisting in the disposal of assets .

Filing

Stores Management

Preparing Stores Procurement Plans

Requesting for procurement of stock items

Receiving procured items

Issuing stock items

Maintaining re-order levels of stock items

Conducting regular stock takes

Producing stores reports

Filing

Fuel Management

Safekeeping fuel coupons.

Issuing of fuel coupons weekly.

Conducting regular stock takes

Producing monthly fuel reports

Filing

Bills and Subscriptions Management

Collecting and prompt payment of monthly bills including ZOL,Telone,Netone,DSTV etc.

Renewing newspapers subscriptions and TV and Radio licenses

Filing

ACTING MAIN REGISTRY SUPERVISOR (JUNE 2018-OCTOBER 2019)

KEY RESPONSIBILITIES

Supervising subordinates in the following duties:

Collection of mail from the Post Office.

Liaising with courier services including Skynet,DHL and Swift to ensure timeous delivery of mail

Classifying of incoming and outgoing mail

Opening, recording and distribution of letters

Referencing of documents before dispatch

Dispatching of mail internally and externally

Filing and franking of mail.

Maintaining records and running files

Dispatching of mail internally and externally

Safekeeping of security documents

Cleaning of offices

Setting up refreshments for meetings

Attending to walk in Clients

Receiving incoming and making outgoing calls

Coordinating work plans for all subordinates and carrying out routine performance reviews and performance assessments.

ZIMBABWE RED CROSS SOCIETY-HR. AND ADMINISTRATION OFFICER(2008-2012)

HR AND ADMINISTRATION ASSISTANT

KEY RESPONSIBILITIES

Salaries Administration

Capturing payroll data correctly

Generating and interpretation of reports

Processing tax forms

Creating staff schedules

Client management

Filing

Employee leave administration

Outlining clear leave policies for everyone to adhere

Keeping up to date with legislation and being clear to both employee and employer

Filing

Recruitment and selection of employees

Assist with:

Advertising the position

Resume screening

Face to face interview

Assessment

Referencing checking

Filing

Drafting contract of employment

Drafting a contract of employment in accordance with the post description.

Filing

Supervising Main Registry Clerk,Drivers,Secretaries, Receptionist and General Hands

Collection of mail from the Post Office.

Liaising with courier services including Skynet,DHL and Swift to ensure timeous delivery of mail

Classifying of incoming and outgoing mail

Opening, recording and distribution of letters

Referencing of documents before dispatch

Dispatching of mail internally and externally

Filing and franking of mail.

Maintaining records and running files

Dispatching of mail internally and externally

Safekeeping of security documents

Cleaning of offices

Setting up refreshments for meetings

Attending to walk in Clients

Receiving incoming and making outgoing calls

Coordinating work plans for all subordinates and carrying out routine performance reviews and performance assessments.

Stores Management

Preparing Stores Procurement Plans

Requesting for procurement of stock items

Receiving procured items

Issuing stock items

Maintaining re-order levels of stock items

Conducting regular stock takes

Producing stores reports

Fleet Management

Making sure motor vehicles are properly maintained.

Inspecting motor vehicles.

Arranging repairs and routine mantaince of motor vehicles.

Making sure that all drivers have the correct qualifications .

Maintaining complete and accurate records including motor vehicle files and log books.

Motor vehicle licensing.

Motor vehicle tracking

Accident management

Vehicle insurance

Implementing and enforcing transportation scheduling and policy changes.

Fuel Management

Safekeeping fuel coupons.

Issuing of fuel coupons weekly.

Conducting regular stock takes

Producing monthly fuel reports

REFREES:

Mr.I.Ganya

Acting Finance and Administration Manager

Zimbabwe Manpower Development Fund

Harare

******@******.**.**

TEL : 0242 780451-5

Mr.J.Madi

Human Capital Development Manager

Zimbabwe Manpower Development Fund

Harare

*****@******.**.**

TEL : 0242 780451-5

Amon Choba

Provincial Manager

*****@***********.***.**

TEL:077*******

Contact this candidate