Department Secretary Personal Assistant

RESUME SUMMARY

CONTACT INFORMATION UPDATE

Chipo Umali Mashatise

**** ****** ****

Tynwald Harare Zimbabwe

Email: *********@*****.***

Mobile Phone: 263*********, 263-***-******, 077*-******, 077*******,071*-******

PERSONAL INFORMATION UPDATE

Sex Female

D.O.B 20/01/1980

Marital Status Married

Nationality Zimbabwean

Nat. Reg Number 42-164041D42

Drivers license 977629LB

Passport Yes

Languages English / Shona

CAREER OBJECTIVE

I am effective and highly motivated individual with more than fifteen years working experience.

I am willing to learn adjust very quickly. In brief, I am a dependable, thorough & well-organized professional who has a sense of mission & is committed to achieving positive results.

I am able to communicate & interact comfortably at all levels with people of different background.

WORK EXPERIENCE

Previous employment

The Herald (Zimpapers)

P O Box 396

Harare

Telephone: 04 795771

Duration: 01 August 2016 to Current 31 March 2021

Post: Secretary to the Human Resources Manager

Information and data actioning

Establishes and maintains complex manual and automated alphabetical, numerical and subject matter files and data that may include sensitive and privileged data.

Assist’s in recruitment.

Attending to the diary; arranging the boss’s appointments and other engagements

Attending to reception duties including receiving and entertaining visitors; handling inquiries and re-directing them where necessary.

Maintaining a high degree of confidentiality and security on all correspondences received.

Attends hearings, interviews, meetings and conferences and take and summarizes notes.

Keeping and updating of staff compliment.

Telephone: 04 795771

Duration: 01 September 2003 to 31 July 2016

Post: Circulation Department Secretary

Building a favourable business attitude through checking the neatness and tidiness of the office.

Building a personal image through appearance and positive image.

Prepares or coordinates the preparation of information and data.

Establishes and maintains complex manual and automated alphabetical, numerical and subject matter files and data that may include sensitive and privileged data.

Attending both formal and informal correspondence including receiving dictation and typing in, composing it and summarizing reports.

Making travel arrangements and preparing the Circulation Managers itinerary and his assistants.

Attending to the diary; arranging the boss’s appointments and other engagements including assisting him in planning his day.

Attending to reception duties including receiving and entertaining visitors; handling inquiries and re-directing them where necessary.

Maintaining a high degree of confidentiality and security.

Organizing conferences and other social activities.

Attends meetings and conferences and take and summarizes notes.

Attend to newspaper subscribers queries.

Keeping and updating of contract workers register.

PREVIOUS EMPLOYMENT

CHINHOYI UNIVERSITY OF TECHNOLOGY

P BAG 7724

CHINHOYI

TELEPHONE: 067 22203-5

DURATION: 01 JUNE 2003 - 01 SEPTEMBER 2003 (THREE MONTHS)

POST: DEPARTMENTAL SECRETARY

Registration of students

Typing departmental correspondence

Filing departmental documents

Taking and transcribing minutes using shorthand during meetings

Photocopying, faxing and e-mailing of documents

AIR ZIMBABWE (PVT) LTD

P O BOX AP 1

HARARE AIRPORT

HARARE

TELEPHONE: 04 575067 OR 58202379

DURATION: 01 OCTOBER 2002 - 31 MARCH 2003 (SIX MONTHS)

POST: EXECUTIVE SECRETARY

Taking minutes using shorthand and recorder during meeting

Transcribing shorthand and typing minutes

Distribution of minutes

Relief the managing directors’ secretary

Answering & directing telephones in the managing director’s office

Making travel arrangements

SELF HELP DEVELOPMENT FOUNDATION OF ZIMBABWE (NGO)

P O BOX 4576

HARARE

TELEPHONE: 04 572933 OR 570611

DURATION: 01 OCTOBER 2001 - 30 SEPTEMBER 2002 (ONE YEAR)

POST: ADMINISTRATIVE SECRETARY

To attend to all incoming and outgoing calls

Receiving and directing visitors

Making booking arrangements for clients and employees

Typing and filing of administration work

Preparing comparative & purchase orders for catering department

Taking and distribution of minutes

Receive, receipt and bank funds

Drafting internal requisition & seek quotations

Relieve the Managing Directors Personal Assistant

Ensure daily collection and opening of mail

In-charge of stationary room, recording & ordering of stationary

Making travel and hotel arrangements for board and staff members

Photocopying, faxing and e-mailing of documents

ZIMBABWE RED CROSS

P O BOX 1216

MARONDERA

TELEPHONE: 079 23927

DURATION: 01 APRIL 2001 TO 30 SEPTEMBER 2001 (SIX MONTHS)

POST: RECEPTIONIST OR TYPIST

Receiving and directing visitors

Updating youth and adult membership records

Dealing with incoming mail and outgoing mail

Operating the main switchboard

Typing membership certificates, reports, budgets, and letters

Filing of the organisations documents

Registration of students

Receiving and sending messages through the radio system

Certifications

Higher National Diploma in Secretarial studies

National Diploma in Secretarial studies

National Certificate in Secretarial studies

In-house Training

Customer Service Training

First Aid Training

ACADEMIC QUALIFICATIONS

O’ Level, Vengere High School Rusape 1996 Passed 7 Subjects including English and Mathematics

Hobbies

Watching Television

Traveling

Reading

REFEREES

To be provided as per request

Contact this candidate