CURRICULUM VITAE
FOR
SPHOKUHLE MZIMELA
PERSONAL DETAILS
SURNAME : Mzimela
FIRST NAMES : Sphokuhle Lovely
DATE OF BIRTH : 23 August 1979
IDENTITY NUMBER : 790-***-**** 08 5
NATIONALITY : South African
GENDER : Female
HOME LANGUAGE : Zulu
COMPUTER LITERACY : Yes
LICENCE : Code 8
HEALTH STATUS : Good
CONTACT DETAILS
POSTAL ADDRESS : P.O. Box 3513
Stanger
4450
CELL PHONE NUMBER : 073-*******
AMAIL ADDRESS : adof7q@r.postjobfree.com
ACADEMIC BACKGROUND
SCHOOL QUALIFICATION : Matric (Grade12)
Stanger Secondary School
TERTIARY EDUCATION
NAME OF INSTITUTION : University of Zululand
COURSE : Computer Applications
NAME OF INSTITUTION : University of South Africa (UNISA)
COURSE : Public Procurement and Supply Chain
Management
NAME OF INSTITUTION : University of South Africa (UNISA)
COURSE : Programme in Total Quality Management
WORK EXPERIENCE
1.PREVIOUS EMPLOYMENT
EMPLOYER : Department of Social Development
POST HELD : Senior Administration Support Clerk
PERIOD : 01 November 2006-11 March 2014
LOCATION : Richards Bay
DUTIES
IMPLEMENT HUMAN RESOURCE SERVICES
Leave management
Training and development
Co-ordination of Bursaries
Keeping records of misconducts &grievance cases
Prepare notices, agendas minutes of the District Administration meetings
Booked the venues for the meetings and order the refreshments
IMPLEMENT SUPPLY CHAIN MANAGEMENT
ASSET & STORE MANAGEMENT
Prepare and submit procurement plan to Regional Office
Prepare requisition for goods & services
Prepare submissions for requisition for goods & services
Interact with suppliers to ask for quotation,
Monitor utilization of goods
Bar-coding of assets
Updating and controlling of assets register
Submit requisition for assets to be disposed
Manage Inventory
FLEET MANAGEMENT
Submit the vehicle requirements to the Regional Office
Provide training on usage of state vehicles and monitor usage
Booking of vehicles for services
Monitor renewal of discs
Submit log returns every month
Report on accidents and impoundments of vehicles
Send vehicle for annual inspected by RTI
Inspect vehicles upon return and before departure in of physical condition
Assist the qualifying officials to submit application for subsidized vehicle
Ensure that sub-car claims are submit
Monitor the utilization of sub-car and proper management
FINANCE MANAGEMENT
Prepare budget inputs on required schedule and motivation
Analyze expenditure reports
Safe keeping of Payroll and return of certified copy to the Cluster office
Provider of Proper administration of petty cash/ impressed account
Prepare finance monthly reports
Submit Substance & Travel claims
Supervise the use of voucher book
Provide response to audit queries
RECORDS MANAGEMENT
Record keeping and filling according to the filling system
Ensure the effective opening, closing, recording and allocation of file numbers according to the Department filling system
Ensure safe keeping of official record files according to archive instructions
Ensure all correspondence are properly handled and correctly filled
Opening, recording and sorting of all incoming and outgoing mail
Maintain and control of registers
2.PREVIOUS EMPLOYMENT
EMPLOYER : Transnet Capital Projects
POST HELD : Building Administrator
PERIOD : 12 March 2014 – 30 June 2018
LOCATION : Richards Bay
DUTIES
Manage the performance of staff reporting in to the function to ensure the delivery of an effective and efficient housekeeping service that meets the required standards.
Perform periodic facility and project site inspections
Assist in the negotiation for the renewal of local contracts governing outsourced services
Assist in monitoring the performance of the outsourced service providers against the service level agreements
Perform periodic risk assessments to ensure that key controls are operational and are being complied with
Ensure that maintenance is undertaken timeously and is up to standard
Develop and sustain professional and positive relationships with internal and external stakeholders and suppliers
Ensure that all Transnet First Aid and Fire requirements are being met
Ensure that all staff in the facility comply with the requirements of all relevant health and safety regulations and facilitate occasional training sessions
Facilitate skills training to ensure that the building services function is adequately staffed with competent personnel
Manage the facility, ensuring customer satisfaction with services provided, and compliance with all health and safety requirements
Supervise the everyday facilities operations office complex.
Supervise and control all aspects of complex to meet the objectives of scope, time, quality, cost and operational constraints, to our client’s satisfaction.
3.RECENT EMPLOYMENT
EMPLOYER : Transnet Pipelines
POST HELD : Administrative Officer
PERIOD : 01 July 2018 – 22 March 2021
LOCATION : Ladysmith
DUTIES
DEVELOPMENT, MONITOR AND CONTROL BUDJECT
Compile CAPEX / OPEX for the Depot.
Authorise inter company transfer submit CAPEX /OPEX annually to the Head Office with motivations.
Monitor cash flow and give recommendations to Depot Manager.
In consulting with the Depot Manager present budget to Field Operations Manager.
Prepare request for capital money (G150) (Clarity in terms of authorisation e.g Depot Manager or Field Operations Manager).
Input budget into SAP.
Revise budget.
Analyse income and expenditure statements.
Compile monthly variance report.
Prepare journals for incorrect allocations.
Raise provisions.
Keep Manager informed on the status of the budget regularly.
Arrange additional funds for capital expenditure (re-allocation of funds).
MONITOR AND CONTROL CREDITORS
Process payment of invoices on SAP (as per GAAP).
Authorise G133 payments up to delegated authority.
Handle suppliers queries.
Perform audits.
Ensure adherence to purchasing policy.
Analyse reconciliation and journalise adjustments.
Control, replenish and issue petty cash.
Process payments of accounts (G133’s, electricity, water, rates and taxes)
Monitor and control payments and expenses.
CONTRACT ADMINISTRATION
Monitor administration of contract until completion.
Make payments as and when required (according to policy).
Sign-off contract once service completed.
Archive contracts.
HUMAN RESOURCE ADMINISTRATION
Complete time sheets daily and attach leave forms.
Verify leave availability for staff members requesting leave.
Amend time sheets as and when required.
Submit time sheets attachments to payroll on a monthly basis.
Control and update personnel files.
Prepare disciplinary documentation as required.
Complete job requisitions and submit to the Head Office recruitment.
Arrange for disciplinary hearing as and when required.
Precessing applications for advance, financial assistance, computer loans, bursary / educational assistance.
Arrange hotel and travel bookings.
Control issuing of protective, corporate and security clothing.
Compile leave roster.
Coordinate employee assistance programme.
Compile employee assistance programme.
Compile employee relations statistics report (Done by HR).
Compiling of subsistence allowance / training.
Administration of local store.
Create reservation for store items.
Verify assets for the Depots.
Verify and compile weekly overtime report.
CREDIT CONTROL
Process payment of invoices on SAP (as per GAAP).
Process payments of accounts (G133’s, Electricity, Water, Rates and Eskom)
Follow-up on outstanding payments.
Control, replenish and issue petty cash.
Monitor and control telecommunications expenses.
FLEET ADMINISTRATION
Liaise with leased car providers for replacement, licensing and maintenance of vehicles (Service provider appointed by Head Office).
Monitor and control fuel usage for vehicle / plant (First Auto).
Adhoc hiring of vehicles in consultation with leased car Service Provider.
Keep records of all vehicles.
Compile fleet management report.
Closing off of vehicle logbooks.
Management of vehicle checklists and trip authority and gate control records.
Ensure transfer details of all vehicles are kept up to date.
REPORTING
Prepare adhoc reports for Depot Manager.
Prepare monthly reports for Manager, HR, Finance and Admin.
Liaise with internal auditors when required.
SAFETY AND SECURITY
Prepare and compile minutes during Management Review.
Weekly security posting sheets to be compiled on a weekly basis transferred to a monthly penalty report.
Monitor and control SAPS visits.
Penalties to be followed up obtain credit notes.
Compile monthly NKP reports for all Depots.
Taking monthly safety meeting minutes and compile report.
Completion of emergency drill outcomes.
Validate all occurrences and report.
Update NCR register
Update sustainability report
MANTAIN DEPOT INFRASTRUCTURE
Draw and control consumables.
Update asset register (issue number, maintain, transfer).
Logging faults in terms of IT requirements.
Arrange for issuing of security permits.
Collect, sort, distribute mail and deliver mail to Head Office.
Minute for JPC, Safety and Depot meeting.
Assist with tender process.
ADDITIONAL ACTIVITIES
Industry meeting minutes.
Managing Review minutes.
Participate in Depot Environmental Management System (EMS)
Participate in Depot Quality Management System (ISO 9000)
Compile penalties to Security.
KNOWLEDGE
SKILLS
PERSONAL ATTRIBUTES
Procurement Act
Service conditions Act
Basic knowledge of contracts and SLA’s
Risk assessment
Familiar with OHSA Act
Computer literacy and creative
Conflict management
Financial management
Leadership
Decision making
Written & verbal communication
Report writing skills
Interpersonal
Networking
Supervision
Willingness to learn & work extended hours if necessary
Committed and dedicated
Ability to work independently
Integrity
Proactive
Culture of working
1.Trainings Attended
- SAP overview
- Requisitions
- Purchase Orders
- Good Receipts & Service Entries
- Customer Care: The Batho Pele Way
- Registry Management Course
- Basic Fire Fighting
- Health and Safety Representative
- First Aid Level 1& 2
- Emergency Evacuation Chair
COMPUTER LITERACY
Ms PowerPoint
Ms Word (advanced)
Ms Excel (advanced)
Ms Access
Internet & E-mail
REFERENCES
(i) Name : Mashudu Muridili
Position : Depot Manager
Department : Transnet Pipelines
Contact number : 036-***-**** / 064-***-****
(ii)Name : Filand Jantjies
Position : Depot Supervisor
Department : Transnet Pipelines
Contact number : 036-***-**** / 083-***-****
(iii)Name : Nomvelo Dubazana
Position : Controller
Department : Transnet Pipelines
Contact number : 036-***-****/ 083-***-****