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Procurement Officer

Location:
Nairobi, Nairobi County, Kenya
Posted:
July 27, 2021

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Resume:

CURRICULUM VITAE

JANE WATHENYA MAINA

PROCUREMENT & STORE OFFICER

BCom Procurement & Supply Chain

+5 Years’ Experience

P.0 Box 1859, Nairobi, 10101

Telephone: +254-***-***-***

Email: adnxb8@r.postjobfree.com

CAREER AND PERSONAL OBJECTIVE

A highly resourceful and versatile Procurement & Supply Chain Professional with 5+ years’ demonstrated achievements at synchronizing supply with demand and at developing supply chain strategies that significantly impact on profitability and increase the total value of business. Adroit at Vendor Management, Procurement Analysis, Operations Management, Relationship Management, Cost Reduction and Risk Assessment among others. Desirous of a procurement and supply chain position within a growth oriented organization and utilise exceptional planning and production skills into the accomplishment of organizational objectives.

SKILLS AND COMPETENCE

Personal Skills and Attributes

Strong Leadership and Management skills.

Outstanding written and verbal communication skills.

Proficient in Microsoft Office suite: excellent knowledge of MS Word, Microsoft Outlook, Excel, PowerPoint, Databases, Spreadsheets and the Internet.

Strong organizational and interpersonal skills.

Excellent numerical skills.

Ability to pay attention to detail and report accurately and timely.

Ability to work independently and think innovatively.

Exceptionally organized and resourceful.

Fluent in spoken and written English & Swahili

Strong analytical, qualitative and quantitative skills.

Team player with an excellent work ethic.

Areas of Expertise

Supply Chain and Inventory Management

Operations Management

Stakeholder Management

Supplier Negotiations

Strategic Planning

Personnel Management and training

Budget Management

WORK EXPERIENCE

Nov 2019 - To Date: Natural World Kenya

Position: Procurement Officer and Store Officer

Duties:

Preparing plans for the purchase of equipment, services, and supplies.

Following and enforcing the company's procurement policies and procedures.

Reviewing, comparing, analysing, and approving products and services to be purchased.

Managing inventories and maintaining accurate purchase and pricing records.

Maintaining and updating supplier information such as qualifications, delivery times, product ranges, etc.

Maintaining good supplier relations and negotiating contracts.

Researching and evaluating prospective suppliers.

Preparing budgets, cost analyses, and reports.

Estimate and establish cost parameters and budgets for purchases

Maintain records of purchases, pricing, inventory stock and other important data

Review and analyse all vendors/suppliers, supply, and price options

Develop plans for purchasing equipment, services, and supplies

Maintain and update a list of suppliers and their qualifications, delivery times, and potential future development

Inspect the materials received from suppliers with respect to purchase order, quality & quantity.

To ensure the proper tagging of identification slip and bin cards on each item.

Prepare Monthly & Annually Material consumption & requirement reports.

To maintain the Store Inventory Level in view of monthly consumption.

Maintaining Stock Report for Consumables and Packing material

Issuing of raw materials and other consumables to departments concerned.

Preparing of goods receipt notes to the management.

Inspect deliveries for damage or discrepancies; report those to accounting for reimbursements and record keeping.

Jan 2015 - Nov 2019: Nairobi Club

Position: Assistant Procurement Officer/ Head of Stores Duties:

Organize all procurement activities relating to request for proposals, sealed bids, and price quotes.

Correspond with vendors regarding prices, product availability, and delivery.

Tracking purchase orders for approval and forwarding to suppliers.

Review requisitions for completeness and accuracy; follow up on discrepancies with the initiating department identify available suppliers for each requisitioned item.

Ensure cost-effectiveness, quality and timely procurement and delivery of all supplies, services.

Negotiate fixed-price, cost-type, or incentive-type contracts.

Assistance with the preparation of Request for Quotation, Initiations to Bid, Requests for Proposal and co- ordination of their timely dispatch by email.

Process and appropriate document and forms for issuing the petty cash from the cashier.

Provide purchased materials to the responsible receiving office and do all actions for completing the process.

Maintain appropriated records to ensure that procurement process, decision, and contractual agreement are accurately documented for accountability and audit purpose.

Prepare weekly reports on purchasing and the status of the projects.

Maintain adequate stock levels to avoid stock outs.

Receiving and recording of stocks items from suppliers ensuring that all checks are done for quality, quantity, expiry date labels and statutory requirements.

Issue stocks as requested on internal requisition by checking items against stock levels on hand.

Maintain stock records and updating them.

Achievements:

Carried out two successful pre-qualification of suppliers for the financial year 2016- 2017 and for financial year 2017-2019

Lead a successful tendering for four main projects at Nairobi Club. Renovations of Lower Lounge, Kitchen rehabilitation, renovation of the swimming, and erection of razor wire entire club.

Awarded Outstanding employee of the financial year 2016-2017 OTHER SIGNIFICANT JOB ROLES

Feb 2013 - Jun 2014: CFC Stanbic Bank

Position: Direct Sales Agent

EDUCATIONAL BACKGROUND

2009-2012: University of Nairobi

Bachelor of Commerce – Procurement & Supply Chain

Management

2004 - 2007: Carmel Girls School

Kenya Certificate of Secondary Education

PROFESSIONAL QUALIFICATIONS

CIPS Advanced Diploma Level 5

MEMBERSHIP & RECOGNITION

Member - Chartered Institute of Purchasing and Supply (CIPS)

Member - Kenya Institute of Supply Management (KISM) REFEREES

Mr. Kenneth Ochieng

Chief Finance Officer

Medicines Healthcare Ltd

Telephone no: +254-*********

Email: adnxb8@r.postjobfree.com

Mr. Martin Kiragu

Food and Beverage Manager

Lake Naivasha Resort

Telephone no: +254-*********

Email: adnxb8@r.postjobfree.com

Mr. Willy Githaiga

Security Manager

Kenya Wine Agencies Limited(KWAL)

Telephone no: +254-*********

Email: adnxb8@r.postjobfree.com



Contact this candidate