Resume

Finance Officer Department Head

Location:

Cape Town, Western Cape, South Africa

Salary:

R 12 000

Posted:

June 30, 2021

Contact this candidate

Resume:

Phumeza Booysen

Address: * ********, ***** ****, ********, 7640 (C) 082*******, adnge9@r.postjobfree.com, Drivers License: Code B, Own Transport

SUMMARY

A high professional, enthusiastic, dynamic and hardworking lady who thinks big act fast and always get results with a keen eye attention to detail and take pride in being accurate and prepared to undertake ad hoc duties where necessary. With my proven abilities to efficiently prioritise and managed multiple projects and support in the finance department. In a fast-paced, high pressured environments. Creative and adaptable self starter with experience of elegantly navigating through a consistent change of business dynamics.

SKILLS AND COMPETANCE

General ledger entries and maintenance

Analytical and problem-solving skills

Data entry and data management.

Good interpersonal and communicate effectively in English, Xhosa, Zulu.

Knowledge of trade credit terms.

Creditors statement and bank reconciliation.

Customer service orientated and good negotiation skills

Intermediate knowledge Ms Dynamics GP, SAP, Oracle, Sage, Pastel, MDA.

Intermediate Excel knowledge and Word, Outlook

PROFESSIONAL EXPERIENCE

Distell: CIC Inbound & Outbound Call Centre Agent – May’20 to April 2021

As a call centre representative, I worked on a team of 50 people and I was responsible for answering inbound customer calls

My daily activities include answering approximately 200 inbound per day in a friendly courteous manner.

Do call scheduling in order to minimising the need of customers calling in.

Taking orders inputting orders into our proprietary system SAP and Salesforce system, and providing customer with their order number and approximate delivery date.

Made outbound customer calls to inform customers when there would be a delay in their delivery date.

Informed customers of discontinued products with packaging and promotional stork.

Informed customers of out-of-stock products & suggest alternatives products.

Encouraged the sale of full cases & pallets (when applicable), offer alternatives to unit product requirements.

Worked on cases logged on Omni-Salesforce by customers: cases like deliveries, new customer application, liquor license renewal certificate, proof of payments, customer statements and customer account balance.

Escalated the case concerned to appropriate stakeholders or supervisor.

Burger King SA Pty Ltd: Accounts Payable Clerk – Mar’18 to Apr’20

Captured monthly supplier invoices.

Allocated costs to correct GL accounts and cost centres.

Analysed overdue invoices monthly.

Raised purchase order and resolved discrepancies and purchase order listing is correct.

Reconciled supplier statements to the accounts payable ledger and maintain all supporting documents such as delivery notes, purchase order, credit notes.

Verified recurring invoices against the contracts.

Ensured payments are made within the supplier payment terms and monitor discount opportunity.

Reimburse employee employees expense claims, prepare for payment voucher and verify relevant documents on hand.

Verified all banking details and maintain the records.

Ensured batches are posted daily and forward remittance advices to suppliers.

Prepared monthly reconciliation of creditor’s ledger to supplier statements.

Prepared all transfers and payments on the business banking accounts (creditors, expense claims and rentals).

Ensured supplier BBBEE certificates and all other relevant documents are current and filed.

Performed credit checks on potential new debtors and engaged with customers for relevant outstanding documents.

Completed vendor application process with new suppliers and provide required documents.

Compared month on month of regular expense to identify variances.

Prepare documentation and commentary reporting as per audit requirement for year

Ensured all paid invoices are filed and archived..

Glacier by Sanlam (CPT): Financial Consultant Sep’17 – Feb’18 (Contract)

Captured bank statement and bank statement to cashbook.

Verified change of creditors information and process into SAP.

Processed client refunds/ cash back from the policy as per client request.

Processed accounts and incoming payments in compliance with financial policies and procedures.

Ensured remittances are sent to relevant departments for distribution to rightful owner.

Distributed credit card statements to relevant card holders to authorise and allocate transactions, after gathering documentation to make payment reconcile slips.

Distributed Vodacom statements for authorisation and reconcile for payment every month end.

Updated relevant stakeholders with regards to debtor’s related queries.

Communicate verbally and written with debtors with regard to overdue accounts.

Performed prepayments and correct accounting errors.

Raised invoices for the marketing department golf day fundraisers with potential clients.

Prepared credit cards journals on SAP for marketing department, company brokers, Exco members and reconcile credit card statement.

Captured monthly intercompany invoices to clear the prepayments.

Clear supplier aged analysis by applying payments sitting on the aging against captured invoices on the creditors’ ledger.

City Property Pty Ltd (PTA): Senior Account Payable Clerk – July’14 – Dec’16

Coordinated and completed entire accounts payable process within strict designated daily and monthly deadlines.

Matched and verified supporting documentation and all document are complaint.

Prepare invoices for approval and validate before payment run on MDA property system.

Completed vendor applications and related documentation, opening vendor on MDA system.

Reviewed of creditors recons to ensure correct accurate detailed recons are prepared between supplier and creditors ledger on MDA system.

Followed up on outstanding invoices and credit due to Tenant’s rentals refunds.

Ensured the set payment terms and discounts are adhered to by suppliers and creditors team.

Entered application forms for new suppliers request ensuring banking details, vat compliant, BBBEE certified.

Ensured invoice matching process is followed. Vendor invoice, purchase order and payment voucher are created and signed by a department head.

Prepared remittance advice and send them to relevant paid suppliers, and message tenants on their refund payments.

Reconciled and captured petty-cash transactions to the general ledger and reviewing data for accuracy and completeness.

Generated daily bank deposits, verified balance receipts and reconciled banking transactions and prepare monthly bank reconciliations.

Prepared vat reconciliation; maintain accurate filing system for VAT returns and accounts payable documentation as per company standards.

Audit Project - assist auditors, SARS and 3rd party consultants with all relevant information at Interim & Year End Audit.

British Airways PLC Airline (JHB): Finance Officer Oct 2011 – June 2014

Responsible for capturing of Airport lounge expense invoices according to company procedure using SAP system.

Captured foreign creditors UK, Ghana, Kenya, Nigeria hub invoices and prepare flight ticket purchase report.

Processed employee expense reports accordance with company policies.

Reconciled sales ledger using excel spreadsheet and import a journal into SAP system.

Uploaded outgoing foreign payments on Citibank in compliance with financial agreement with City Bank.

Prepared monthly bank reconciliation payments.

Reconciled the accounts payable ledger against bank statement to ensure that all payments are accounted for and properly posted.

Verified discrepancies before month end and resolve suppliers and ticket billing issues.

Forwarded remittances and proof of payments to relevant suppliers and customers.

Supervised junior financial staff in the absence of my creditor’s manager.

Proven track record liaising with personnel in all levels of seniority both internally and externally.

Communicated with City bank on daily basis for credit cards limit increaseen needed by staff members when they taking overseas business trips.

Loaded first class and business class club cards with voyager miles to use at BA lounges at the airport before departure.

Regent Insurance (JHB): Creditors Clerk Feb’07 – Sep’11

Captured of tax invoices on Oracle Application system.

Prepared of payment requisition for all funeral claims.

Reconciled monthly payments as per supplier statement.

Prepared general ledger reconciliations for general ledger accounts ensuring that the reconciliation items are resolved and cleared (Audit fees, accounts payables, creditor’s control)

Processed monthly journals for staff costs from the payroll system, provision for leave pay, staff bonuses including retention bonuses payable.

Validated expense invoices ensuring that the expenses is correctly allocated to the correct cost centre, distribution codes, banking details are correct and signatories.

Resolved months of backlogged work, restored order and organization to processes/records in disarray, researched and solved billing problems and corrected invoicing and journal entry errors that had previously been missed.

Banking Duties:

Downloaded Bank statements for the previous day from CATS STD business banking into excel spreadsheet.

Prepared cashbook receipting

Captured and update unidentified claims and clear them by moving to Identified claims save them on a share drive where a credit controllers

Communicated with creditors control department on the outstanding deposits

Prepared weekly cashbook journals on Oracle applications

Prepared monthly bank reconciliation on excel downloaded from general ledger

EDUCATION

Kayamandi High School: Grade 12: - Completed 2002

ICB: National Certificate: Bookkeeping – Completed 2012

UNISA: National Certificate: Retail Buying – Completed 2016

REFERENCES