Curriculum Vitae for Gugulethu Masuku

*. Company: New Generations Group

Position: Executive Assistant to the CEO and CFO / Hr Assistant Period: October 2020 to May 2021

Reason for leaving: Retrenched

Duties:

Professionally handle sensitive information and maintain complete confidentiality and discretion;

Prepare executives responses and documents including memos, agenda, invites and others correspondence;

Manage executive’s diary / calendar;

Compile and send out notice to staff i.e. internal announcements salary reviews, distribute IRP5’s;

Prepare advertisements, source suitable candidates, arrange;

interviews, send out regret letters to unsuccessful candidates;

Provide quality, accurate and effective administrative information, taking initiative

Identify most applicable local courses for staff development and training;

Allocate tasks and assignments to subordinates and monitor their performance;

Organising meetings, including scheduling, sending reminders, drafting agendas and minutes taking

Generate action lists from meeting and execute thereafter;

Recording of expense receipts, claims and credit card reconciliation;

Manage filling and retrieving corporate records, documents and reports;

Coordinate group travelling (Book flights, accommodation, vehicle);

Reconcile travel credit card invoices and prepare payables for accommodation invoices;

Use various software’s including word processing, excel, power point, sage;

Purchase of office supplies and stationary;

Research potential vendors, compare and evaluate offers from suppliers and negotiate contract terms of agreement, payment and pricing;

Filling of purchase orders, purchase requisitions slips and maintain updated records of purchased products, delivery information and invoices;

Capture, maintain and continuous update of relevant HR information of employee details, training records and education;

Provide accurate and authorised sleep out claims and overtime to payroll; Curriculum Vitae of Gugulethu Masuku

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2. Company: International Resource Limited

Position: Junior Human Resource Manager / Executive Assistant Period: June 2019 to May 2020

Reason for departure: Retrenchment

Reporting to: Executives

• Duties:

• Manage executives’ appointments, schedules and bookings;

• Administer and process death & disability claim;

• Compile and send out notice to staff i.e. internal announcements salary reviews, distribute IRP5’s;

• Process Discovery Health removal of or additions of new members;

• Prepare advertisements, source suitable candidates, arrange;

• interviews, send out regret letters to unsuccessful candidates;

• Supervise drivers and office helper;

• Provide and schedule staff orientation;

• Collate, check and submit staff overtime;

• Complete and update job descriptions;

• Ensure staff files are up to date and maintain HR policies and procedures;

• Identify most applicable local courses for staff development and training

• Approve and load overtime and expense claims for drivers;

• Assist with performance review, scheduling and documentation;

• Drawing up a budget and auditing of office supplies;

• Maintain a safe and secure work environment;

• Partner with the HR to maintain office polices;

• Manage internal staff relation;

• Review and approve office supply requisition;

• Oversee adherence to office policies and procedures; Establish and monitor procedures for records keeping, design and implement filling systems;

• Monitor and maintain office supply inventory;

• Allocate tasks and assignments to subordinates and monitor their performance;

• Responsible recruiting staff and proving adequate coaching;

• Allocate available resources to enable successful task performance;

• Vehicle maintenance, servicing, repairs, licensing, and drivers scheduling.

• Admin budgeting, stock control and stock count;

• Prepare operations expenses;

• Implement procedural and policy changes to improve operation efficiency; Curriculum Vitae of Gugulethu Masuku

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2. Company: Sukuma Sakhe Development

Position: Executive Assistant and Office Manager

Period: October 2015 to June 2o19

Reporting to: CEO

Duties:

• Make petty cash expenditure, and pays certified vouchers;

• Maintain daily records of payments, receipts of petty cash;

• Monty reconciliation of Executive’s credit card;

• Reading, monitoring and responding to emails;

• Supervise the office house keeper;

• Sourcing and ordering stationery and office equipment;

• Maintain the office conditions and arranging necessary repairs;

• Organizing the office layout, ordering stationery & repairs;

• Ensure all items are invoiced and paid for on time;

• Price negotiation with office suppliers & service providers;

• Address office queries regarding office management issues;

• Booking and arranging travel, transport and accommodation;

• Coordinate details of all office events for example, conferences, meetings and all staff celebrations;

• Preliminary drafting of correspondence on the CEO’s behalf and Diary management;

• Provide general support to visitor, new and staff members;

• Writing minutes and reports and Conducting research;

• Preparing presentations;

• Managing databases and reviewing filing and office systems;

• Manage, screen and forward incoming calls;

Curriculum Vitae of Gugulethu Masuku

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3. Company: Agile Media

Position: Admin Assistant

Period: August 2014 to October 2015

Reporting to: Admin Manager

Duties:

• Managing and direct phone calls;

• Organize and schedule appointments;

• Plan meetings and take detailed minutes;

• Assist in the preparation of regularly scheduled reports;

• Develop and maintain a filing system;

• Update and maintain office policies and procedures;

• Order Office supplies and research new deals and suppliers;

• Maintain contact list for internal and external clients;

• Book travel arrangement and Submit and reconcile expense reports;

• Provide general support to visitors;

• Act as the point of contact for internal and external clients;

• Perform basic bookkeeping activities;

• Liaise with executive and senior administrative assistants to handle request and queries from senior managers;

• Carry out research on different matters arising in the company. 4. Company: EDCON(EDGARS)

Position: Visual Manager

Period: September 2012 to August 2014

Reporting to: Department Manager

Duties:

• Maintain and monitor store inventory;

Curriculum Vitae of Gugulethu Masuku

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• Team with other employees to make sure that products are available in store;

• Follow up with any clients to make sure that they are satisfied with product;

• Conduct regular audits of the store physical and practical conditions to ensure quality;

• Discover how to market products to new users;

• Understand how to make products appealing to consumers based on the environment and current trends;

• Use the Internet to push products to a given target market;

• Work with the marketing department to develop new sales strategies;

• Teach other sales consultants how to make sales to potential consumers;

• Always look for new ways to make products attractive to customers;

• Sell cell phone insurance;

• Process and follow up on cell phone insurance claims; QUALIFICATIONS

IGCSE Matric Certificate in 2004

Microsoft Office Certificate in 2008

Business Management in Co-operatives in 2009-2010

Diploma in Marketing and Advertising in 2013-2014

GED Diploma 2017

Certificate Economics and Management Science in 2018 -2019 ( UNISA ) Currently studying: Bachelor of commerce in industrial and organizational psychology ( UNISA ) References:

*Cuthbert Muchati Financial manager NewGen Management 073-***-**** /011-***-****

*Duan Webber CFO NewGen Management 073-***-**** / 011-***-****

* Abraham Sedibe Financial Manager International Resources Limited 011-***-****/ 079-***-****

*Mrs Tarisai Kudzurunga Financial Manager Sukuma Sakhe Development 011-***-**** / 082-***-****

* Mr Smanga Dlamini Department Manager Edgars 002**-******** / 002**-******** Curriculum Vitae of Gugulethu Masuku

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