RESUME

Ghada Mustafa Zaky Hussein

Mob. : +971*********

Email : adn087@r.postjobfree.com

Dubai, United Arab Emirates

Career Objectives

-To obtain a challenging position as a Property and Admin. Manager at Giant Builders and exhibit my management skills by taking the company’s popularity and client satisfaction to a whole new raised level.

Personal Information

Sex

-Female

Visa Status

-Residential

Passport No.

-A05146254

UAE work experience

-12 years

-UAE Driving License

Professional Experience

April 2012 until current.

Organization : AlOwais International Real Estate LLC

Dubai - UAE

Position Held : Property Office Manager/CEO’s Executive Assistant

Duties :

First point of contact to provide full range of efficient management duties such as organize office operations, correspondence, travel arrangements, coordinate schedules, appointments, bookings and adept at organizing meetings.

Ensure security, integrity and confidentiality of data.

Organize and participate in the meetings related to the C-level Executive’s function.

Establish procedures, design and implement office policies.

Partner with HR to maintain office policies as necessary.

Recruit and monitor office staff.

Design and implement filing systems.

Analyze and monitor internal processes that expedite work and significantly save costs.

Prepare operational conditional reports and schedules to ensure efficiency.

Organize the office layout and maintain office supplies inventory, equipment and approve office supply acquisitions.

Handle customer inquiries and complaints.

Develop and implement new administrative systems, such as record management.

Record office expenditure and manage the budget.

Manage all communications with the internal and external parties related to the incoming projects.

Manages day-to-day operations of leasing and ensure maximum optimization of resources and the premises are rented to full set capacity.

Set up objectives and targets and monitor regularly to ensure all objectives are achieved.

Manages all leasing activities including attracting new tenants, vetting prospective clients, rental negotiations and the development of attractive leasing packages.

Building and maintain healthy business relationships with respected brokerage firm to ensure smooth sales and rent.

Continually monitor tenant mix to ensure commercially profitable to the company.

To attend to tenants and clients’ needs and provide optimal level of service.

Investigate and resolve any complaints from tenants in a proper manner.

Implement all the necessary documentation required in the fulfillment of activities such as leasing, renewals, moving in, moving out and renovation.

Maintain accurate records of all community transactions and submit on timely basis (i.e., rent rolls, delinquency reports, move-in/move-outs, etc.).

Ensure that all rents and late fees/check charges are collected, posted and deposited in a timely manner and reflected to the monthly bank statement.

Generate necessary legal action, documents and process in accordance with State and Company guidelines.

Provide constant vendor/contractor communications concerning scheduling, billing, vendor relations and certificates of insurance.

Represent the company in a professional manner at all the times, handle petty cash and all funds.

Display commercial, industrial, and residential properties to clients and explain their features.

Analyzing market trends to determine competitive market prices.

Developing and implementing business plans, budgets, policies and procedures for the company.

Ensuring that clients have a positive experience with the company and that the corporate image is receiving its fair share of attention.

Confer with escrow companies, lenders, home inspectors, and pest control operators to ensure that terms and conditions of purchase agreements are met before closing dates.

Promote sales of properties through advertisements, open houses, and participation in multiple listing services.

Inspect condition of premises, and arrange for necessary maintenance or notify owners of maintenance needs.

Coordinate, oversee and manage repair and maintenance work assignments performed by technicians or contractors.

February 2005 until April 2012.

Organization : Ali Abdelaziz Alowais Real Estate LLC

Dubai - UAE

Position Held : Office Manager /Sales Real Estate Representative

Duties :

Manage schedules, organize office functions and oversee daily operation of office with

15 employees.

Serve as go-to-person regarding any administrative and operational related functions.

Interview clients to determine what kinds of properties they are seeking.

Prepare documents such as representation contracts, purchase agreements, closing statements, deeds and leases.

Coordinate property closings, overseeing signing of documents and disbursement of funds.

Confer with escrow companies, lenders, home inspectors, and pest control operators to ensure that terms and conditions of purchase agreements are met before closing dates.

Promote sales of properties through advertisements, open houses, and participation in multiple listing services.

Compare a property with similar properties that have recently sold in order to determine its competitive market price.

Coordinate appointments to show homes to prospective buyers.

Generate lists of properties that are compatible with buyers' needs and financial resources.

Inspect condition of premises, and arrange for necessary maintenance or notify owners of maintenance needs.

Accompany buyers during visits to and inspections of property, advising them on the suitability and value of the homes they are visiting.

January 1998 until February 2005

Organization : United Arab Shipping Co. (UASC)

Dubai - UAE

Position Held : Vice President Operation Analyst and

UAE Branch Managing Director Excusive Secretary

Duties :

Prepared and distributed Long Term Schedules.

Prepared operation analytical work ( e.g. Port performance, Port Activity Report and PF variance )

Arranged traveling (Tickets and Hotel Booking).

Maintained and improved central filing system.

Prepared bank transfer/payment letters to various agents worldwide.

Assisted in preparation of Budget and Balance Sheet and Monthly Salary.

Prepared Employment and Bank Loan Letters., Handled and followed Credit Facility as required.

Prepared Debit, Credit Notes and Statement of Accounts.

Prepared monthly management performance reports.

Provided secretarial and administrative support to VP Operation.

Performed confidential secretarial functions, handled confidential information, worked on

ongoing projects and meet proposal deadlines.

Customers' database profiling and management by maintained a large volume of information on

highly confidential matters

Maintained diaries, travelled arrangements, organized meetings, took minutes, produced and

managed correspondence.

Academic Qualifications

Bachelor Commerce (ACCOUNTING). Faculty of Commerce, Cairo University, Egypt, May

1995.

- IELTS Certificate 2017 with 6.5 score.

- HR and Secretarial/ Administration certificate (NADIA Institute)

- Certified Project Management Professionals (PMP) 2014

- International Computer Driving License (ICDL) Certification 2008

including:

- Concepts of Information and Communication Technology (ICT)

- Using the Computer effectively and Managing Files - Word Processing - Spreadsheets - Using Databases

Presentation - Web Browsing and Communication (Internet ).

- Certificate in typing with 40 WPM in both English and Arabic language.

General Qualifications

Highly presentable, great problem solver, professional, motivated, dedicated, strong personality, smart, friendly, leader ship, hard worker, high attention to details, excellent negotiating skills.

Possess strong multi-tasking skills, with ability to simultaneously manage various projects and schedules.

Positive with strong analytical skills, planning and time management skills.

Proactive, enthusiastic with great forward thinking.

Proven office management, administrative or assistant experience.

Knowledge of office management responsibilities, systems and procedures.

Excellent time management skills and ability to multi-task.

Excellent organizational and interpersonal communication skills.

Excellent understanding of property leasing procedures.

Professional with Impeccable standards.

Excellent understanding with UAE Law and Regulations (RERS, DED).

Proficient knowledge of computer programs i.e. (Word, Excel, PowerPoint, Outlook, E-mail and Lotus).

Ability to address day-to-day issues with high level of proficiency.

Ability to prioritize work under pressure and meet deadlines.

Work experience with MNC’s and governments.

Proven track record of achieving objectives.

Contact this candidate