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Executive Secretary Document Controller

Location:
Riyadh, Saudi Arabia
Salary:
6000
Posted:
June 05, 2021

Contact this candidate

Resume:

**** ** ***** – Salah Ud Din,

Riyadh *********, Kingdom of

Saudi Arabia

+966-**-**-**-***

+92-300-**-**-***

admx57@r.postjobfree.com

admx57@r.postjobfree.com

CAREER OBJECTIVE

To utilize learned and developed skills,

pursuing to achieve the goals of the

Company, and carrying out efficiently

whatever to achieve excel in

dynamic business environment

through self-dedication &

commitment.

Prelude: if the company requires a

highly energized individual with no-

excuse and is up to any task then I am

the person. My qualifications/

experience will enable me to fulfill the

expectations. I am conscientious in

my personal/ professional life. I take

pride in my work and myself, and I

drive considerable satisfaction from

doing an assignment well. I cope well

with high-stress situations and can

manage a variety of projects

simultaneously. responsibility I

entrusted in the field of construction,

engineering, field engineering,

Transportation & Textile Industries.

SKILLS

I have excellent communication

skills in spoken/written English

language.

Hardworking/motivated and

dedicated with pure enthusiasm for

a commitment.

Highly organized and efficient.

Able to prioritize and handle

multiple tasks.

MUHAMMAD SAEED

MALIK

ADMIN ASSISTANT

EXPERIENCE

(06/09/2016 – present)

ADMIN ASSISTANT

CONSOLIDATED CONTRACTOR COMPANY W.L.L

(BACS METRO RAIL PROJECT (RMP) RIYADH, SAUDI

ARABIA)

Consolidated contractor company (CCC) is the largest construction company in the middle east and ranks among the top 20 international contractors with revenues of more than US$5.2 billion in 2011, offices/ projects in more than 40 countries, and a work force of more than 150,000 employees. Currently working with M/S. consolidated contractor co., (CCC) one of the leading contracting company in the whole middle east, having its head quarter at Athens, Greece. The company is into

all kinds of construction business apart from vested interest in oil/gas/ Petro chemical sectors. One of the biggest construction company in the middle east, CCC enjoys projects across the globe.

Reporting to delivery director.

Doing administrative and clerical tasks (such as documentation, scanning or printing).

Preparing and editing letters, reports, memos, and emails.

Arranging meetings, appointments, and executive travel.

Answering phone calls and taking messages.

Maintaining folders on servers.

Recording meeting minutes.

Tracking petty cash.

Covering reception.

Served as admin for Linear works (Egress Shafts- Civil/MEP, Track Line 1- Civil/MEP, Viaduct & At Grade, Walkways), Stakeholders & Permit, Traffic Management, Engineering Department, Turnover, Testing & Commissioning.

Running errands to the post office or supply store.

Liaising with teams and units.

Handling the manpower report on daily basis.

Handling the manpower swapping/transferring from one shaft/site to another shaft/site as per requirement. (total 13 shafts).

Handling the manpower releasing.

Making the leave schedule for engineers/staff and labors.

Preparing/arranging food request (lunch/dinner) for Linear works

(Egress Shafts- Civil/MEP, Track Line 1- Civil/MEP, Viaduct & At Grade, Walkways), Stakeholders & Permit, Traffic Management, Engineering Department, Turnover Depart, Testing & Commissioning on daily basis.

Handling the reports such as daily site progress report/ shift

Administrative experience includes

data entry/generating reports and

document control duties.

Adaptable/persuasive.

Accuracy in work.

Punctuate/honest.

Self-controller/hard worker.

Competent/truthful.

Affectionate/caring about

attending to people needs.

Strong decision maker.

Complex problem solver.

Innovative

Service-focused

Excellent

analytical/organizational/executio

ners’ skills to take up any task and

complete it in an

organized/professional way.

Possess effective communication

skills and extremely comfortable

with people of various cultures and

foreign lands.

Proficient in using computer

software package essential for

storing/Retrieving all quality

document required in project work.

LANGUAGE

ENGLISH

URDU

PUNJABI

SAIRAIKI

HINDI

ARABIC

COURSES

Six-month computer basic

application course

Three-month English language

course

Six-month Oracle/DBA course

GENERAL SPECS

High communication skills and

have the ability to make relation

with others.

Motivated/active/ambitious and

can work under pressure.

Ability to learn fast.

Can work as a team member.

report/web-based report/BPS report, Vendor & Stock report, Pre- commissioning MWR log sheet such as submitted, rejected & approved.

Preparing transportation schedule between shafts/sites.

Preparing overtime request for all crews related to Linear works

(Egress Shafts- Civil/MEP, Track

Line 1- Civil/MEP, Viaduct & At Grade, Walkways), Stakeholders & Permit, Traffic Management, Engineering Department, Turnover Department, Testing & Commissioning.

Preparing the absent report and submitting to Delivery Director & HR on daily basis.

Downloading/printing drawings/documents by using Aconex as per site requirement.

Handling the pantry/kitchen/stationery and toilet materials for office and site.

Distributing the drinking water (Safia Disposal Drinking Water) between all sites & office.

Maintaining stick files in an orderly manner for Construction Manager/Project Manager and Delivery Director office.

Keeping the all records/files and documents updated.

Handling the card readers (SIPORT record - punching the employee cards on the gate) between all egress shafts (13) and tunnel track line 1.

Synchronizing the card readers and making entry/exit report on daily basis.

Making/laminating the safety posters for all sites.

Handling BPS (people-based safety) reports for sites and entering data into database by using BESH Chekhov (Software).

Making/laminating the Personal Safety Cards to be used in tunnel.

Making/laminating the appreciating certificates.

Checking the start cards/lift plans etc. for drivers/boom trucks/pick-ups and dyna on daily basis.

Handling the toilet emptying (Shit Water)/offices cleaning/maintenance and management for main office & all site offices.

Handling the site stores & Laydown area.

Making FMR’s/MWR’s/scaffolding material & formwork requisitions.

Making the satellite MWR’s for issuing the materials from site stores to site on daily basis.

Handling the security guards (42 Nos).

Handling the services and maintenance team including electrician/AC technician/plumber/cleaners and scaffolding inspector.

Making the pre-commissioning WIR’s log sheet by using excel such as submitted, rejected & approved for Turnover Director and Management.

Updating the pre-commissioning WIR’s by using the Teamwork software on daily basis.

Any other task assigned by supervisor or management.

(25/06/2014 – 06/07/2016)

ADMIN ASSISTANT

CONSOLIDATED CONTRACTOR COMPANY W.L.L

(WASIT GAS PLANT PROJECT (WGP) KHURSANIYAH, SAUDI ARABIA) The client is Saudi Aramco and main contractor is SK E&C (South Korean Engineering & Construction).

Preparing and editing letters, reports, memos, and emails.

Doing administrative and clerical tasks (such as scanning or printing).

Updating talisman (database in FoxPro) status of valves to be testing in hydro test valve shop.

Creating/generating reports such as fabrication/welding/ painting/transport to site/site erection and site welding required to monitor on daily and monthly basis.

Monitoring and updating test packs/punch list status.

Making/updating valve testing report in excel format.

Updating valve testing status in talisman (database in FoxPro) on daily basis.

Making the MIV (material issue voucher) and MRV (material receipt voucher) in talisman (database in FoxPro) for valves.

Making the RFI (request for inspection) for flange face inspection/bolt torqueing inspection /valve installation inspection/joint cutting/gravity test/ orifice flange/flash grinding/preparation of risers/valves/RTR manholes/ catch basins/PIV and test packs.

Making the certificates for valve testing (Saudi Aramco test report).

Making the valve return note (all valves to be return to store after testing in hydro test shop).

Making the fit up/pipe support fit up/welded/shop welded/steel structure/ PWHT/spool painted and site erection reports.

Preparing the report for management.

Maintaining the documents control registers/customer documents for incoming and outgoing.

Production of status reports for weekly/monthly meetings.

Managing the electronic/hard copy/filling of project related technical documentation.

Assuring the documents quality to include completeness/accuracy and compliance with established procedures and updates.

Typical document controller jobs involve.

Registering of internal/external documents.

Preparing daily progress report.

Ensuring that the latest revision/approval status of drawings are kept updated continue.

Maintaining the stick files in an orderly manner.

Ensuring that all hard/electronic copy distribution of controlled documents to focal point.

Maintaining documents for transmittal process for project documents.

Expediting/maintaining acknowledgments to transmittals.

Expediting responses to transmittals sent for review/comments.

Responding to queries regarding revision status of issued drawings/documents from

engineering/drafting personnel.

Following the procedures and update document control procedures when necessary.

Sending the transmittals and submittals for drawings.

Scanning/creation of CD’s and files manipulation.

Coordinating with site engineers regarding releasing and swapping manpower.

Compiling and updating all daily reports in talisman.

As such as:

Updating fit up/shop welded/spool painted/site erection/steel structure/pipe support reports.

(23/07/2006 – 19/03/2010)

EXECUTIVE SECRETARY

CONSOLIDATED CONTRACTOR COMPANY W.L.L

(KHURSANIYAH GAS PLANT PROJECT (KGP) JUBAIL, SAUDI ARABIA) The project is a grass root plant. The plant involves building two trains for gas conditioning ethane and natural gas liquids (NGL) recovery to process sales gas, C2+NGL and a liquid Sulphur product with a total capacity of 1,000 million cubic feet per day. The project comprises 28,000 tons for equipment’s, 70,00 tonnage of piping and 5,000 tonnage for pipe supports. CCC’s scope of work includes piping fabrication and erection, equipment erection, civil works, steel structure erection, electrical and instrumentation, painting, insulation, and twenty-four buildings. The buildings are on an EPC basis. The client is Saudi Aramco and the main contractor is Bechtel-Technip joint Venture.

Composing/typing and editing memos/letters to be submitted for various departments and personnel.

Handling the technical data in technical office under the supervision of Construction Manager- Mechanical.

Checking/reviewing of piping plan/inter discipline layouts.

Preparing the report for support material takeoff as per site requirements.

Preparing the report for project progress/open front work.

Handling the release of double joints/spools from fabrication shop to concerned pipe racks.

Preparing as built of isometrics/RFI’s (request for inspection) as per site condition.

Preparing the test packs as per the master dossier for hydro testing.

Coordinating with production team for all details of piping drawings/mechanical drawings.

Interaction with KGP project management team regarding the design and material issues reports.

Preparation of material take off report for pipes and fitting.

Coordinating with site in case of any technical problems such as installation of pipe spools/supports and valves etc.

Preparing the reports on activities as requested by management and project procedures.

Reviewing P/ID, piping arrangement and isometrics of piping system.

Ensuring that permits to work are issued and HSE regulations/requirements are followed and applied.

Monitoring/following up constructions/punch listing and witness hydrostatic testing of mechanical activities.

Maintaining/developing the existing office programs such as the people ware and human resources information.

Preparing the production report.

Handling the test packs/field material requisitions for all piping areas.

Updating the status for spools/pipe supports and test packs by using talisman (database in FoxPro) and VBC (visual Byblos cyberspace).

Checking/reviewing the mechanical progress report on weekly basis.

Drawings/technical documents must check whether all documents received as listed in the transmittal.

Scanning/downloading/updating all the documents into VBC (visual Byblos cyberspace) system and distributing them as per approved project distribution matrix.

Filing/securing the drawings/documents according to the unit/displine.

Superseding the previous revision of drawings/documents and securing them separately.

Encoding/maintaining the daily inventory report.

(04/07/2005 – 07/07/2006)

HUMAN RESOURCE OFFICER

ACTIVE APPARELS INTERNATIONAL (PVT) LTD

(TEXTILE UNIT, LAHORE/PUNJAB/PAKISTAN)

I take over the responsibilities of personnel/admin/time office/ transportation and security department and be responsible for all matters of depart.

Making/applying the human resources policies/procedures and strategies.

Analyzing the groups manpower needs.

Developing organizational/departmental objectives.

Developing/implementing and maintaining HRS (human resource system) software.

Developing/implementing and maintaining HRS (human resource system) software.

Developing/implementing proper hiring procedure.

Classifying hiring/interviewer committee in head office.

Insuring policies/procedures and reporting are in compliance.

Designing procedures for identified problems, analyzing training needs, assessment/organize training programs in relation to short/long term strategy.

Organizing special training programs for developing the teamwork sense/team bonding/immediate response capabilities/soft coordination/ excellent external communication/critical thinking/health & safety/ systemize housekeeping/internal & external quality of service for improving the performance of individuals/overall organization.

Checking leave details/shift Rota/overtime & employee’s cards on daily basis.

Making done the appointment of new employees and deciding their salaries.

Checking workman/trail pass register on daily/weekly basis.

Dealing social security/E.O.B. I card.

Dealing employees resignations.

Making transportation schedule for all departments.

Handling the labor court cases.

Making the policies for office issue.

(05/05/2005 – 03/07/2005)

PROGRAM COORDINATOR OFFICER

AUTOMATE PAKISTAN (PVT) LTD, LAHORE/PUNJAB/PAKISTAN

Staff/faculty management.

Organization monthly automatic didactic tech. board meeting.

Academic work/admission policy.

Offer courses syllabus and course material.

Making marketing/advertisement policy.

Maintenance and upgrading for automation lab (important)/conference room/reception and interior.

Major clients/parties dealing.

Automatic didactic sales forecasting/budgeting. (on quarterly bases)

Coordination between technical institutions.

Preparing monthly newsletters.

Performance updating for automatic didactics operations.

MIS operation.

Performing strong training management/administrative and planning skills.

Recommending future training/development programs.

Preparing training and resource manuals by identifying purpose.

Analyzing training needs, identifying problems and implementing solutions.

Coaching to improve performance.

Conducting market analysis of competitors in the market.

(01/02/2005 – 01/05/2005)

ASSISTANT ADMIN MANAGER

GOLDEN GULF ESTABLISHMENT (PVT) LTD, LAHORE/PUNJAB/PAKISTAN

Preparing meeting schedule for salesman’s with higher management.

Making the policies for office issues.

Report receiving from salesmen’s and analyzing this report.

Preparing report for management.

Connecting the meeting with interested persons according to salesmen’s report.

Solving the problems of our cooperative clients/customers and giving them right solution.

Planning the policies for office issues/transportation and duty schedule.

(17/08/2004 – 29/01/2005)

PROGRAM COORDINATOR OFFICER

NATIONAL RURAL SUPPORT PROGRAM, ISLAMABAD/PAKISTAN

(NON-GOVERNMENT ORGANIZATION (NGO))

Working in divisional level.

Making the committees in every union council of division.

Preparing training programs for peoples related to committees.

Problems are locating for rural area peoples and trying to solve these problems.

Fund raising/distributing between committees to resolve the problems.

Physical works are checking in the field.

Making training programs for village peoples.

(13/02/2001 – 02/08/2004)

STORE AND PURCHASE OFFICER

NEW KHAN METRO BUS SERVICE (PVT) LTD. (NKMBS)

(LARGEST TRANSPORTATION GROUP IN PAKISTAN)

Preparing purchase orders.

Material purchasing from market according to the request.

Preparing schedule for liability of vendors.

Checking the good receipt note (GRN) according to purchase order.

Checking the vendor bills according to quotation price.

Preparing monthly stock report after checking physically stock un the store.

Checking the goods transfer note (GTN)/gate pass (GP), inward/outward on daily basis. EDUCATION

BACHELOR OF BUSINESS ADMINISTRATION & INFORMATION TECHNOLOGY BBA-IT

(Premier British College of Management and information technology) – Lahore/Punjab/Pakistan HIGHER SECONDARY SCHOOL CERTIFICATE

F-A (INTERMEDIATE)

(Government Degree College) – Piplan/Punjab/Pakistan SECONDARY SCHOOL CERTIFICATE

METRICK

(Government High School) – Hafiz Walla/Punjab/Pakistan IT SKILLS

MS Office (Excel, Word, Power Point).

SQL (Standard Query Language).

Operating Systems: Windows 7, Windows 8, Windows 10, Linux, Android.

Oracle 8i (DBA): Database Administration.

KEY COURSES (BECHTEL (CWJV) METRO RAIL PROJECT)

ACONEX - (Online Project & Document Management).

VBC - (RFI, FCD, NCR) - Business Process Management.

Bechtel Procurement System (BPS System) - Supply chain optimization & Materials management.

Bechtel Learning & Development - Leadership & soft-skill courses, Ethics workshop, HSE Leadership, Confined space entry.

HONORS/AWARDSSEMINARS AND TRAINING ATTENDED

Editor of college magazine.

Chief proctor during graduation.

Won prizes in easy competition/database and speeches.

Arranged annual flower exhibition in the university.

H2s awareness training.

Supervisor development program in BACS (Riyadh metro project).

HSE induction.

Electrical safety awareness.

Ethnic training in BACS (Riyadh metro project).

Manual handling.

BPS training in BACS (Riyadh metro project).

PERSONAL DATA

Father Name - Malik Sultan Ahmed

Birth Date - 03rd April 1980

Birthplace - Vichveen/Mianwali/Punjab/Pakistan

N.I.C No - 38303-4444520-1

Sex - Male

Religion - Islam

Nationality - Pakistan

Civil Status - Single

Passport Number - DY5975201

Cell Number (KSA) - +966-**-**-**-***

Cell Number (Pak) - +92-300-**-**-***

SPECIAL REQUEST

Keeping in view my knowledge/qualification, I hope my application will be considered, sympathetically given a chance to serve you in your organization.

REFERENCES

References are available on request.

I hereby certify that all information above is true and correct. MUHAMMAD SAEED MALIK

(Applicant)



Contact this candidate