Kgomotso Khunou

*** **** ****** ********, ** von Brandis Rd, JHB Telephone: 064******* Email: adjmay@r.postjobfree.com

PROFESSIONAL EXPERIENCE

Life Healthcare, Johannesburg 14 August 2018/current

Executive Secretary (SA Executive Office)

Assisting two Execs: Chief Financial Officer and Clinical Directorate - Executive

Diary Management, Coordinating internal, board and external meetings

Dealing with queries from hospitals when needed

Organizing travel arrangements – Local and International flights including VISA’s

Organizing documentation that needs to be signed off by execs

Coffee and Tea for visitors

On boarding for new employees

Making sure all invoices are paid, and on correct cost centers

All administrative functions

KPMG, Johannesburg 01 September 2015/6 August 2018

Executive Assistant, Deal Advisory Infrastructure

Assisting one Partner: Head of Deal Advisory

Screening of calls and determine according to best judgement how callers can best be assisted

Diary management, coordinating internal and external meetings

Organizing Catering for Executive meetings

Dealing with enquiries in Partners/Associate Directors absence.

Organize all travel arrangements both local and international (get quotes and confirm bookings; travel requisitions signed, accommodation flights cars, shuttle services, VISA’s).

oOrganizing large Road show travels – International

Organizing, planning and coordinating international and local conferences and group meetings.

oOrganizing conferences with people as large 150 people to 8 people

Accurate typing, editing, creating and finalizing of documents/reports/presentations within KIS format.

Inputting timesheets and expenses for Partners and Associate Directors on Oracle, includes being the Departments Leave Administrator, pulling Leave reports, accepting or declining leave as the first approver on the Oracle system

Monitoring that all time sheets are submitted on a weekly basis.

General organizing and administrative support as required (including project risk management files).

Managing mail and newspaper delivery for unit

Updating contacts on Outlook

KPMG, Johannesburg 01 September 2014/31 August 2015

Executive Assistant, Infrastructure and Major Projects

Assisting two Partners and 4 Associate Directors

Screening of calls and determine according to best judgement how callers can best be assisted

Diary management, coordinating internal and external meetings

Organizing Catering for Executive meetings

Dealing with enquiries in Partners/Associate Directors absence.

Organize all travel arrangements both local and international (get quotes and confirm bookings; travel requisitions signed, accommodation flights cars, shuttle services, VISA’s).

oOrganizing large Road show travels – International

Organizing, planning and coordinating international and local conferences and group meetings.

oOrganizing conferences with people as large 150 people to 8 people

Accurate typing, editing, creating and finalizing of documents/reports/presentations within KIS format.

Inputting timesheets and expenses for Partners and Associate Directors on Oracle, includes being the Departments Leave Administrator, pulling Leave reports, accepting or declining leave as the first approver on the Oracle system

Monitoring that all time sheets are submitted on a weekly basis.

General organizing and administrative support as required (including project risk management files).

Managing mail and newspaper delivery for unit

Updating contacts on Outlook

KPMG, Johannesburg 01 March 2013/31 August 2014

Executive Assistant, Government Advisory

Assisting four Partners

Screening of calls and determine according to best judgement how callers can best be assisted

Diary management, coordinating internal and external meetings

Organizing Catering for Executive meetings

Dealing with enquiries in Partners/Associate Directors absence.

Organize all travel arrangements both local and international (get quotes and confirm bookings; travel requisitions signed, accommodation flights cars, shuttle services, VISA’s).

oOrganizing large Road show travels – International

Organizing, planning and coordinating international and local conferences and group meetings.

oOrganizing conferences with people as large 150 people to 8 people

Accurate typing, editing, creating and finalizing of documents/reports/presentations within KIS format.

Inputting timesheets and expenses for Partners and Associate Directors on Oracle, includes being the Departments Leave Administrator, pulling Leave reports, accepting or declining leave as the first approver on the Oracle system

Monitoring that all time sheets are submitted on a weekly basis.

General organizing and administrative support as required (including project risk management files).

Managing mail and newspaper delivery for unit

Updating contacts on Outlook

KPMG, Johannesburg 02 October 2012/29 February 2013

Projects Administrator, Management Consulting

Assisting a team of 25 people all International on a big KPMG project

Travel Arrangements Domestic and International

Organizing team building

Arranging meetings with the client and KPMG Project Managers/Partners

Arranging technicians and IT for printers and laptops

Printing and binding of highly confidential documentation

Organizing lunches and birthdays

Making sure payments were done for hotels and shuttles

All adhoc administration

Sasol Limited, Johannesburg 2 April 2012/29 September 2012

HR Administrator/PA to HR Business Partner

Recruitment

Internal

Ensure that all adverts are place on ATS.

Book all shortlisted internal candidates interviews, booking boardroom.

Prepare booklets – CV’s Time of interview, line manager’s spec and interview guides

External

Send adverts to agencies and ensure that they are briefed on the position by Senior HR Manager.

Arrange interviews, book boardroom and meet candidates at Reception.

Prepare booklets– CV’s Time of interview, line manager’s spec and interview guides

New appointments/Transfers/movements

Ensure that all movement forms are signed and arrange letter of appointment with Recruitment

Send LOA’s to agencies/candidates and confirm start date.

Arrange/Book induction and forward all documents to her timeously.

Arrange for new appointment to do medicals psychometric testing if necessary.

Arrange salary comparison for all new and existing employees.

CDR Contracts, Johannesburg 9 January 2012/30 March

Personal Assistant to Director

Preparing and sending Client proposals and quotations for services. Provide approved info to accounts & payroll to process invoicing & commissions.

Preparing Company Portfolio & Certifications, credit applications & terms of services for client visits for all sales personnel including managers.

Assist, help Improve & monitor all Administrative requirements for the business as detailed below:

Gathering and checking accuracy of information for Equity reporting, Skills reporting & BBBEE Scorecard reporting.

Taking & typing of Minutes for all meetings on and off site. Minutes for all disciplinary hearings.

Filing and Office Administration for 3 Managers ( Sales, HR, IR Managers)

Monitoring & Capturing All head office Leave register.

IT Support – to all sales, recruitment, accounts and payroll staff on MS Office. Maintain Server requirements on Exchange server e.g. regular weekly backups, rebooting if required, liaising with IT consultant and service providers when problems occur etc. Maintain any website requirements or updates we need to know about.

Arrange & book all internal staff training, and any other staff welfare arrangements like uniform ordering, flowers on birthdays etc.

Assist with training manuals for internal training and any other related administrative requirements.

Professional Clients & applicant liaison on behalf of Managers if necessary.

Liaise with suppliers; get competitive quotes for approval for any business needs that may arise.

Oversee Switchboard and reception requirements. Monitor and regulate stationery & printers/copiers cartridges and reports.

Telephone management System usage and reporting.

Oversee filing clerk and ensure on & off site filing system is up to date and organized.

Adapting & VIP software knowledge for information capturing, gathering and reporting.

Assist in running of training centre which would cover

Liaising with Graphic Designer and web developer to Market our training facility to training providers. Market research on other training providers etc to get it up and running.

Once Marketing is done book & invoice training facilitators for utilizing facility.

Arrange snacks, coffee tea and any other requirements for the training centre.

Arrange any other décor or training facility requirements as the need arises.

Liaise with IT for Support if special arrangements are needed that are not included in our step up.

Liaise with SETA to get us accredited as a training facilitator and or provider of various training programme.

Mastercare 26 April 2011/18 November 2011

HR Consultant

Procter and Gamble 13 January 2011/25 April 2011

Talent Supply and Development

Barloworld Equipment October 2007/29 June 2010

HR Assistant

PUBLICATIONS

I have assisted in organizing a conference with the Minister of Economic Development as our guest speaker at KPMG; my name was printed on the Mail and Guardian as the contact person.

EDUCATION

UNISA, City, Pretoria January/December 2016

Office Management

Varsity College, Johannesburg June 2010/November 2010

Office Administration

PERSONAL DATA

DATE OF BIRTH:

28/01/84

PLACE OF BIRTH

Johannesburg

LANGUAGES

English

Setswana

MARITAL STATUS

Single

CHILDREN

Yes

I am a very hard working willing to learn individual, I love what I do and strive to be the best at it. My experience has shown me; that no matter how long you have being molding your career; you learn something every day and always be open to that.

Contact this candidate