Cecilia S Kimaro - Resume

*.Personal Information

Place of Birth: Mwanza, Tanzania

Date of Birth: 16/02/1985

Contacts: +255-***-***-***

Postal Address 11079, Mwanza

Email –adiqf2@r.postjobfree.com

2.Professional Summary

Accomplished in Accounting and Finance Courses with 6 years’ experience as an administrative assistant and payable accounts in a fast-paced environment with solid experience in implementing office policies and procedures. Experience in social work on several community study projects with the National Institute of Medical Research Mwanza, In-depth working knowledge of relevant computer applications.Strong background in client relations excellent oral and written communication skills.

3.Skills

Average Knowledge of HR admin • Proficient in MS Office;

Excellent interpersonal skill • Effective communication skills

Budgeting • Organizing office procedures

Written and verbal communication

4.Work History

Self Employed

January 2019 – May 2020

Small Business Retail

Duties:

Greeting customer and quickly determining their needs

Recommended customers based on their needs and preference

Responded to customer questions and request in a prompt and effecience mannaer

Engaged with customers in a sincere and friendly manner

Contacted other stores in the location to determine availability

Build business with customers to increase likehood of repeated business

Completed stock list and orhganizing sales

TNR LIMITED

Standard Gauge Railway Line Project

Ngerengere Site-Morogoro

October 2017 – November 2018

Site Office Administrator

Reporting – Project Manager

Duties:

Provided general administrative and clerical support including mailing copying to management

Maintained electrical and hard copy falling system

Schedule and coordinate meetings, taking detailed minutes, and appointments.

Acted as a point of contact for internal and external clients.

Performed and updated daily data entries, Engine Machine Hours, Fuel consumption reports, and Earthworks production reports.

Prepared weekly pay sheets for hired plant machines according to machine hour’s weekly reports for payments.

Prepared and maintained cash books for accounts payable and accounts receivable.

Reconciled and submitted expense reports HQ office.

Followed up on the Procurement department about site request and sent back confirmation of delivery notes accordingly

Generated daily production reports and submitting them to the client.

Managed workflow by assisting tasks to other administrative employees daily, ensuring that deadlines are met and work is completed correctly.

Responsible for maintaining office equipment including computers, copy, and scan machines.

Assisted preparing all human resource documentation, including new hire letters, employee contracts, and corporate policies/procedures at the site

Assisted HR Manager in explaining HR policies to team members to cultivate compliant and satisfied workforce.

Addressed employee conflicts with appropriate urgency, following all corporate procedures, and update Head Office.

Handled onboarding process for newly hired employees, which included the distribution of all paperwork at the site.

Mwanza Medical Research - SPACAPS Project

May 2015 to May 2017

Project Administrative Assistant

Reporting to Project Manager

Maintained all administrative tools and systems that support the project

Independently established, organized and maintained files and initiate follow up as needed

Communicated new policies and procedures internal and external and coordinate the gathering of information as directed,

Provided logistical support for programs, meetings, and events, including room reservations, agenda preparation, and calendar maintenance.

Supported Project Manager through personal document management, calendar organization, and collateral preparation for meetings.

Interacted with vendors, contractors, and professional services personnel to receive orders, direct activities, and communicate instructions.

Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels.

Coordinated bookkeeping activities including invoicing and accounts payable.

Prepared meeting minutes

Perform clerical, administrative and office duties of a responsible and confidential nature

Maintained project petty cash and sending invoices to Headquarter

Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques

Coordinate off-site meetings and conventions; assist with schedule management; arrange appointments, travel, meetings, conference calls, and process expense reports

Mwanza Medical Research- SPACAPS Project

May 2015 to December 2016

Project Administrative Assistant

Reporting to Project Manager

Duties:

Effective communication and administration of reception systems

Managed and follow up of fault reporting

Maintained Office budget and petty cash

Managed office incoming and outgoing calls, e-mail and other materials

Prepared and Send out weekly vehicle schedule

Administered incoming and outgoing documents and parcel couriers

Maintained and control office supply, stationery, and office refreshment

Organize travel arrangements, booking of hotels/accommodation meeting/workshop venues

Provide support to other members of management and office as requested

Finca Tanzania Limited

January 2008 to December 2011

Bank Officer

Reporting to Branch Manager

Duites:

Offering excellent customer care services

Ensuring that the tills balance up at the end of the day

Processing all inter company’s payments.

Sorting, counting, and wrapping currency and coins.

Compiling and maintaining monetary and non-monetary reports and records.

Review and resolve all unallocated payments.

processing and controlling cash book

5.Education Background

Ordinary Diploma in Accounting and Finance

Belvedere Business and Technology College BBTC –

Mwanza Tanzania 2012-2014

Certificate in Accountancy 2005-2006

St. Augustine University,

Mwanza –Tanzania-2005-2006

Ordinary Certificate of Secondary Education

Masai Girls Secondary school Ng’ong-Karen

Nairobi - Kenya; Jan 2000- November 2004

6.Extracurricular Activities – Social Works

Focus Groups Discussions Training January July 2017.

Course content:

MODULE A: LEGAL ASPECTS

In-Depth direct interviews

How to conduct and manage focus group discussions

Report writing based on group discussions.

Organized to understand HOW, WHY or WHAT are the common perceptions/beliefs about topics, or polices.

A properly constructed and administered focus group will draw out the “Factors” behind public opinion on an issue.

FGDs SKILLS OBTAINED.

How to assist in planning, designing and evaluating of programmers or polices

Quick and less expensive method for qualitative data collection.

Being crucial for obtaining valid and rich data without being biased in the discussion

How to set discussion rules, giving each other time to speak in the discussion, respecting opinions/views of others.

How to balance the discussion. And controlling dominant speakers.

Main Duties and Responsibilities:

Carry out study activities following ethical procedures by conducting direct interviews.

Data collection by using electronic devices with data collection application O.D.K data Collect.

Report writing on the general data collected on a particular day.

General home assessment of a participant in the study.

Participated in Youth Volunteers Work Camp organized by UVIKIUTA in Chamazi, Dar es salaam.

The camp work includes community volunteer activities.

Communal living.

Study tours, workshops and discussions on various development issues and it have contributed significantly to the participant’s intercultural competence and exposure.

7.Referees

Mrs. Joyce Wamoyi Ph.D., Social and Behavioral Researcher Scientist.

National Institute Of Medical Research,

P.O Box 1462,

Mwanza.

Cell: +255-*********.

Calvin Huila Mlama,

Former Project Engineer,

TNR Limited,

P.O Box 35044,

Dar Es Salaam.

Cell: +255-***-***-***.

Nalbeth Mahenge,

Project Engineer,

Surbana Jurong Private Limited (Mwanza Master Plan Project)

P.O Box 1015,

Mwanza.

Cell: +255-***-***-***

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