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AR/ AP Specialist, Finance Assistant

Orange County, CA
December 29, 2020

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Andrea Nghiem

Phone #:714-***-****


Availability: (Available)


Accounts Payable Specialist with over 10 years of experience in property management, healthcare and prior experience in manufacturing and logistics.

Strong working knowledge 3-way Matching of invoices’ PO, Un/Conditional lien waivers,

Oracle, Light Yardi on daily basis to (paperless) application process.

Process online payment, making both entries thru Yardi via A/R & AP, upload copies to Share file

Additional End of month clearing tenant’s /clients entries with credits and charge items with respect to guidelines.

Responsible for matching invoices to receivers, created payment vouchers, DM, due to terms, date, GL’s and correct amounts with respect approvals thru Automatic invoice Matching system.

Responsible for handling daily activities of systematic cash application’s from lockbox, ACH, EDI payments and expedited monthly loan payments, inter-property funds transfers and researched any EFI payments with respect to bank reconcilation.

Microsoft Office applications – Word & Excel Access, and 10-key by Touch, 65-70 plus wpm.


Beckman Coulter, Brea 5/2019 – 12/2019

Accounts Receivable/Cash Applications Adjustor I (paperless)

Reporting to the A/R manager, Handle daily activities of systematic cash application from Download Lockbox, Retrieve ACH, EDI-pay-mode, Wire payments, in additional to Government Payments/Interest adjustment and clear Dispute reports from Short pay Age-management sheet

Communicating with collectors and customers to resolve receivable billing issues, preparing journal entries as necessary and perform analytical financial reviews and clear Dispute Reports.

Applied all invoices to be paid by check or bank draft and process A/R deductions, advance search/respond to internal partners inquires and discrepancies, search thru share point/CDRS

Balanced AP reports to vendor statements and performed month end A/R close assigned tasks, Create Manual CM and search PO, Prep JE, match DM/Tax Adjust. V-lookups via & Filtered

Created reports and spreadsheets for vendors and consultants. Payment applications, Search PO, Establish relationships via remittance, and review prior payment applications.

Assist annual audit requests via internal controls and compliance requirements via contracts.

Recognizes and report bad debts, billing or collection issues upon immediate discover

Ready Realty- West L.A. A/P-A/R Office Assistant 10/2017 – Seasonal

Role consists of serving 3-day notices, making phone calls to resolve discrepancies including waiving all possible late fees.

Writing physical checks to pay special bills, tabulating the rent payments received, three-way matching, delivering legal documents to Downtown L.A., dropping off checks to banks and picking up mail. Assist in filling out tax returns for managers.

Special projects of updating current rent roll on hand with Housing rent unit’s registry / information on line from list of APN properties owned, Scan Snap Ix-500.

Creating files for multiple entities and placing in appropriate expense 2018 folders in drive, and send E-Fax to update New PO Box for all service providers / vendors.

Andrea Nghiem

Phone #:714-***-****


Availability: (Available)

Colton Capital Corporation, Accounts Payable/ Financial Assistant, CA 4/2004 – 09/2017

Performed full AP function for over 60 commercial properties using Skyline software.

Reconciled vendor’s age reports, processed invoices to correct charges / adjustments, discounts per net agreed terms.

Updated master utility, registered service accounts online to retrieve future billings and clearing possible fees.

Processed an average of 150 invoices a day or approximate $900K a month / depending on the period in the year.

Created vendors’ ID profile for company reference and spreadsheet for all utilities breaking down by account / properties.

Assisted CFO with setting up / preparing investors’ quarterly checks, processing end of year property taxes and pulling tax receipts online for lender.

Processed monthly lease commissions from tenant lease contracts and interests on loans to owner. Processed priority checks including lease-manager’s RMB and TNT security deposits upon move out.

Expedited monthly loan payments, inter-property funds transfers and researched any EFT payments with respect to bank reconciliation.

Prepared tenant updates to square feet occupant ledger and cover sheet of rent roll report to expedite management fees / expenses allocations, including self-trained short cut on line / ERP system to time effective and efficient processing.

Quality control of all billings included common area improvements, signed lease waivers before processing approved billings.

Assisted HR / Administration in distribution of daily mail/billing, cut necessary final payroll checks and Fed-Ex bi- weekly priority payroll to multiple out of state regions managers.

Maintained printer cartridges, check supplies, perforate paper, return envelopes, and postage machine supplies / orders.

Included refill funds / updated Pitney Bowes post machine.

Updated and copied tenant rent roll to distribute to Owner, CFO and lease managers.

Assisted property managers and staff accountants to research accrued expenses.

Quality control of manager’s computations, signed proposals, PO’s, receivers, Signed Tenant billings / Improvements and Tenant Lease tracking list to supporting documents.

Resolved scheduled billing questions and retrieve lost billings to complete financial reports.

Created utility spreadsheet, assist month end, Trained Staff-Acct urgent protocols, procedures

Ran rent statements and late fee after the scheduled charges were updated and submitted by property managers / staffs. Sorted and sent out multiple rent and late fee notices and filed


Entry Level Accounting Certificate, Coastline Community College

Del Mar Avionics / Medical System – Irvine, CA 2000 – 2001

Accounts Payable

Assisted payroll, tax, billing and sales departments.

Processed spreadsheet for individual cost of inventory parts, separated in / out PO’s, and correspondences received from foreign sales exchange.

Pulled 2-business segment age-report from point-man.

Download spreadsheet for payment requirement report then ran checks with priority account terms.

Cleared accrued receivers report for balance due and write-offs periodically.

Generated and closed all sale orders, service calls, CM, manual invoices, and reimbursements of refunds.

Printed manual check from Microsoft Access with correct posting of COD’s and GL, against open vouchers, with consistent to petty cash and expenditures, and closed payment requirement report with zero balances.

Matched invoices to receivers; created payment vouchers, DM, due to terms, date, GL’s and corrected amounts with respect approvals.

Answered vendor’s calls, resolved discrepancies, disputes billing inquiries, purchase orders, evaluated unbalance accounts, cashed checks and reinstated unfound payments to update supplier’s accounts.

Beckman Coulter – Fullerton, CA 1999 – 2000

Accounts Receivable and Credit Research

Identified correct payment invoices to apply to proper accounts using Lotus Notes / Great Plains.

Assisted collector to applied extensive unused credit / refund payments.

Researched credits and analyzed procedures to the best enhance customer credibility.

Deleted and reinstated accounts according to obligated adjustments and resolved payment discrepancies.

Vanguard Logistics - Brennan International – Santa Fe Spring, CA 1998 – 1999

Accounts Payable and Receiving

Processed checks for payment out to creditors and expenses.

Assisted Controller by typing checks, editing documents of public vouchers for transport charges due from government and preparing quarterly expense reports.

Immigration and Naturalization Services, Federal Building – Laguna Niguel, CA 1992 – 1997

Lead Data Entry Operator / Cash Applications

Promoted from Operator 1 status as scanners to highlight and correct images of green cards and passports.

Assisted Asylum department to process and ensure proper filing / bar-coding.

Assisted supervisors to expedited priority applications.

Performed head team quality control of members’ computations and investigated lost documents.

Performed interoffice customer correspondences to proper departments and jurisdictions.

Processed multiple data for cash immigration applications, and petition fees.

Verified and ensured accuracy for daily balance of reports / accumulate totals.

Andrea’s Resume


Entry Level Accounting Certificate from Coastline Community College – Garden Grove, CA

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