Eliza Lopez

Administrative Assistant Professional

415-***-****

Milpitas, California

adhscw@r.postjobfree.com

https://www.linkedin.com/in/elizalopez7111/

SKILLS

• 8+ yrs. of experience supporting Chief Executive Officers, Chief Operating Officers and Chief Financial Officers

• Communication (number one key to success)

• Coordinate domestic and international travel arrangements with last minute changes

• Social Media Management skills (keep up-to-date companies social media accounts)

• Multitasking (juggle multiple projects and deadlines in a calmly and efficient manner)

• Prioritizing using task management tools such as Trello and Wunderlist (organizing my material according to its importance)

• Technical Skills (MS Office - Word, PowerPoint, Excel) Google Applications, PCMX, Adobe, QuickBooks, Web-Ex, SharePoint, Concur SAP, Dropbox and last but not least Internet Savvy.

• Interpersonal Skills (Positive Attitude, Team Player, Problem Solver and a Thinker)

• Comfortable working in hectic, high pressure environments, Decision Making, Time-Management, Self- motivation, Leadership, Adaptability, Teamwork, Creativity EXPERIENCE

Direct Line, Fremont, CA - Operations

Administrative Assistant October 2016 – Present

• Provide daily support to Director of Operations and Project Managers

• Manage calendars, travel arrangements and expense reports using Concur SAP

• Primary travel logistic coordinator for 100+ employee’s arrange complex travel arrangements Domestic & International and accommodate last minute changes

• Process month end American Express statement

• Submit and distribute COI’s and Preliminary notices online

• Coordinate meetings, company events, off-site parties including set-up ordering food and any other items needed for the event

• Support with issuing cell phones, laptops to field employees

• Provide back-up and coverage for various functions as needed Administrative Assistant October 2016 - July 2017

• Greet and welcome visitors always with a smile, maintain reception area clean

• Coordinate and book travel arrangements for CEO and COO as needed (Hotel, Airfare, and Rental Cars)

• Prepare letters, memos, reports, spreadsheets as requested.

• Coordinate meetings including scheduling, arranging conference calls and catering when requested.

• Maintain and stock up office supplies, keep kitchen nice and tidy.

• Assist HR and Payroll departments as needed.

GSPANN Tech, Milpitas, CA – Executive Administrative Assistant (Contract) July 2015 - February 2016

• Manage calendar for CEO and VP

• Coordinate domestic and international travel for CEO, VP and Office Staff as needed

• Proactively manage and maintain office equipment to ensure everything is running smoothly

• Organize meetings, team building events, and celebrations for company milestones

• Support the recruiting, training, onboarding and offboarding for company employees

• Support the planning and execution of major projects including opening new retail stores in new and diverse markets, organizing photoshoots and staff off- sites

• Occasionally cover the reception area when needed Leeyo Software, Santa Clara, CA - Executive Office Administrator (Contract) April 2012 - September 2013

• Act as point of contact between CEO, VP and Directors

• Process employees expense reports, process invoices, bank deposits and other accounting duties

• Calendar management and scheduling support for CEO and CFO.

• The primary travel logistic coordinator for the CEO and CFO and their department teams

• Tackle team wide events, office, and recruiting scheduling

• Provide up to the second meeting support and updates for all attendees

• Facilitate internal communication and keep track of deadlines

• Provide general support to visitors and host all guests related to the Executives EDUCATION

Santa Clara Beauty College, Santa Clara, CA- Esthetician License September 2013 - March 2014 / Passing State Board Score 97%

Hartnell Community College, Salinas, CA- A.A/General Ed Courses June 2010

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